ࡱ>  c\bjbj 7=T% 8/d\R""$$$$$$$HH]b#b#b#"b#"b#b#f l5$i:s0@i'b'tl'l4b#HHN!' : WESTERN ILLINOIS UNIVERSITY Regular Meeting of the FACULTY SENATE Tuesday, 10 February 2009 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S SENATORS PRESENT: L. Baker-Sperry, C. Blackinton, V. Boynton, L. Brice, J. Clough, L. Conover, J. Deitz, D. DeVolder, L. Erdmann, L. Finch, R. Hironimus-Wendt, M. Hoge, V. Jelatis, B. Lee, L. Meloy, L. Miczo, D. Mummert, G. Pettit, C. Pynes, M. Siddiqi, I. Szabo Ex-officio: Ken Hawkinson, Assistant Provost; T. Kaul, Parliamentarian SENATORS ABSENT: K. Daytner GUESTS: Sean Cordes, Hunt Dunlap, Bob Intrieri, Charles Malone, Danielle Schilling, Phyllis Self, Bill Thompson, T.J. Urbanski, Erin Waters, Linda Zellmer I. Consideration of Minutes 27 January 2009 APPROVED AS DISTRIBUTED II. Announcements A. Approvals from the Provost 1. Approvals from the Provost a. Requests for New Courses i. BC 399, Arts Technology and Design Practicum, 1 s.h. ii. CONS 305, Sustainable Agriculture, 3 s.h. iii. HIST 144, History of the Middle East, 3 s.h. iv. MUS 248, Introduction to Music Recording and Production Techniques, 3 s.h. v. SPAN 342, Spanish for Health Care, 3 s.h. vi. THEA 199, Introduction to Arts Technology and Design, 3 s.h. b. Request for Inclusion in General Education i. HIST 144, History of the Middle East, 3 s.h. c. Request for New Minor i. Fine Arts Technology and Design B. Provosts Report Assistant Provost Hawkinson informed senators that Provost Thomas will return on Wednesday from a conference on the East Coast. He announced that the presentation by Distinguished Faculty Lecturer James Caldwell will be held at 7:00 p.m. on March 23 on the Macomb campus and at 3:00 p.m. on March 31 in the Quad Cities. Dr. Caldwell will speak on Musical Space and Musical Expression. Assistant Provost Hawkinson noted that the Distinguished Faculty Lecturer designation is the highest honor that can be bestowed on a WIU professor, and he hopes that senators and faculty colleagues will be able to attend the presentation. Assistant Provost Hawkinson announced that each of the 42 academic units on campus has completed the professional achievement award (PAA) process. All documents have been approved, and information on the awards will be posted on the Provosts website tomorrow. The information will also be sent to deans and department chairs to share with faculty. Assistant Provost Hawkinson stressed the Provosts office is allowing for a lot of flexibility regarding deadlines for the forms. A soft deadline has been set for February 16, and the Provosts office hopes that all PAA documentation can be completed by February 23. C. Student Government Association (SGA) Report (Danielle Schilling, SGA representative to Faculty Senate) The Student Government Association is planning its second annual Taste of Macomb in Chandler Park on April 19. SGA is contacting local restaurants to encourage them to participate. The SGA Education Committee is in the process of contacting department chairs in order to develop a list of contacts for students interested in pursuing internships. SGA hopes to post the information on the Career Services website. D. Other Announcements Chairperson DeVolder welcomed Laura Finch, who replaces Ashish Pathak on Faculty Senate until fall 2010. III. Reports of Committees and Councils A. Committee on Committees (Janna Deitz, Chair) SENATE COUNCILS: Council for Intercollegiate Athletics Marianne Woods, Kinesiology replacing Laura Finch 2011 E&HS As there were no other nominations from the floor, Dr. Woods was declared elected. IV. Old Business A. Constitutional Amendment to Establish a Dedicated Faculty Senate Seat for University Libraries 1. Second reading and vote The Library has requested an amendment to the Senate Constitution, co-sponsored by Senators Blackinton and Siddiqi, that would add one sentence to Article III, Section 2.b.: Six representatives shall be elected by and from the faculty at large whose primary assignment is at the ֱ Illinois University campus in Macomb, and one representative shall be elected by and from the faculty at large whose primary assignment is at the ֱ Illinois University campus in the Quad Cities. One representative shall be elected by and from the faculty at large whose primary assignment is in University Libraries. Senator Siddiqi stated that despite an earlier memo distributed by Senator Pynes in opposition to the proposal (Addendum 1 attached), he still believes the situation of the Library is unlike any other unit at the University. Senator Siddiqi noted that University Libraries plays a vital role in instructional services and does not fit into any WIU college. He concluded that since the Library was denied in its attempt to move for purposes of voting and representation from the College of Arts and Sciences to the College of Fine Arts and Communication, the Faculty Senate should provide a dedicated seat for faculty librarians. Senator Blackinton added she has served on faculty senates at three other institutions, and all included representation from their university libraries, although each of those institutions also included representation from every department on their campuses. She noted the Library is the repository of much of the information that is being disseminated to students and faculty, and they regularly help people access that information. She feels Faculty Senate should allow the Library some sort of representation. Library faculty member Hunt Dunlap told senators that faculty senates in colleges and universities across the country include libraries in their membership. He noted there is a real synergy between departments and the University Library, which serves students and faculty every day. He noted faculty librarians are striving to make a difference in the lives of those around them and would value the opportunity to interact with faculty colleagues on a regular basis. He asserted WIU faculty librarians want to work with senators to get things done. Linda Zellmer, a faculty member from University Libraries, told senators she reads frequently in journals such as the Chronicle of Higher Education about the issue of scholarly communication and its increasing cost in an era of stable budgets. She noted there is a need to find economically sustainable models for scholarly communication, including copyright issues, open access, and the need to retain publishing rights for WIU faculty publications. She related that most universities that have adopted open access policies have done so through their faculty senates. Ms. Zellmer stated librarians are uniquely qualified to share knowledge of information issues with the wider University community, particularly through the Faculty Senate as fully participating members. She believes that as Senate members, faculty librarians would be able to begin discussions of scholarly communication and long-term open access to the benefit of the University community at large. Senator Hironimus-Wendt stated his opposition to the amendment, explaining it seems the argument is being framed as if the Library is being denied access to Faculty Senate, and that is not the case. He does not feel that because a librarian is not currently serving on Faculty Senate it should negate the fact that faculty librarians can run for both at-large and Arts and Sciences vacancies. He stated librarians want not just access to Faculty Senate but a perpetual seat, which would create a favored position among equals on the Senate. Senator Hironimus-Wendt noted that in the past, Faculty Senate offered the Library an ex-officio position on Senate because it is an important resource to the University and the Senate, but were told by faculty librarians that they were not interested in an ex-officio seat because a non-voting position would be a slap in the face. The senator reiterated he is opposed to permanent seats for any specific instructional units on Faculty Senate. Senator Boynton verified that if the Library were to receive a designated seat, that position would be chosen by the approximately 19 members of the Library faculty. She pointed out that currently colleges have one designated seat for every 40 faculty members. She remarked that if Faculty Senate were to treat the colleges equally to what is being requested for University Libraries faculty, the Senate would have to proportion one senator for every 20 faculty members in the colleges. Senator Boynton shares Senator Hironimus-Wendts concern about assigning a seat to represent a smaller group of faculty than other bodies represented on the Senate and is concerned about designating one seat for a particular unit while one seat is not dedicated for each department. Senator Boynton pointed out that Faculty Senate has had many uncontested elections for which librarians could have run. Bill Thompson, Library faculty member, told senators faculty in the Library are passionate about wanting to be on Faculty Senate and about their belief that what they do is different and not currently represented on Faculty Senate. He noted that some Library faculty cannot run for Faculty Senate because they are already serving on Senate councils and the Constitution prohibits them from serving on both simultaneously. Dr. Thompson pointed out that WIU faculty librarians did not make the choice to be grouped with the College of Arts and Sciences for purposes of voting and representation on Senate. He said WIU librarians do not feel any material relationship to Arts and Sciences, and tried to be placed in Fine Arts and Communication where they could have a reasonable chance of being elected to Senate. He asserted that not having librarians on Faculty Senate deprives the Senate of the particular point of view of this group of faculty. Dr. Thompson pointed out that the Senate Constitution imagines that there can be less than 40 members of a college that might need representation. He added that some do not believe the Library is a college, but to those he would point out that the Library does have a dean. He asked senators what can be done if faculty librarians do not want to be represented by the College of Arts and Sciences. Senator Pynes suggested that confusion is being created between the Library having a voice on Senate versus Library faculty having representation. He pointed out that the Provost and SGA both have a voice on Senate but are not faculty members with dedicated seats. Senator Pynes asserted that having a passion and wanting to serve requires running for election, and pointed out that he ran, lost, ran and achieved a partial term, and ran again before acquiring a full-term seat on Senate. Senator Pynes remarked librarians should alert the college with which they desire to be included before having that college hear the news on the floor of the Senate. He affirmed he is not opposed to supporting the move of faculty librarians to a different college for purposes of Senate voting and representation, and suggested librarians talk to Fine Arts and Communication again and see if they can accomplish this. He suggested librarians could reassure Fine Arts and Communication that they would take no more than one seat if moved to that college and would be willing to take zero; thus, Fine Arts and Communication would not feel that they might lose a seat and would, in fact, gain one seat with the addition of librarians to their numbers. Senator Pynes said he has not seen evidence that librarians do not have access to Faculty Senate. He said he has never been contacted by a faculty librarian to speak on their behalf as one of their college representatives on the Senate. He noted librarians are often seated in the gallery at Faculty Senate meetings, and no one denies them access to address to the Senate. Senator Pynes observed there are no chemists serving on Faculty Senate but that does not mean that a seat should be created for them. He feels no one group is so exalted, no matter how special they are, that they should be granted a special seat on Senate. Senator Pynes concluded that unless library faculty are systematically shut out of Senate deliberations or there is something special about being a library faculty member that should guarantee them a seat on Senate, he cannot support the amendment. Senator Miczo stated it is salient that the proportion of faculty to the seat needs to be considered, and it seems unfair to grant a seat for 19 faculty when other areas of campus are not allowed that kind of ratio for representation. She expressed curiosity as to why the Library did not see an ex-officio position as a good opportunity or outlet. Senator Meloy told senators she polled her 49 colleagues on the WIU Quad Cities campus about this issue. She related their overwhelming response was that although they greatly appreciate the Library and their own librarian, and they understand the interrelatedness of the services of the Library, WIUQC faculty feel that establishing a dedicated seat for faculty librarians would be an example of disproportional representation. Library faculty member Sean Cordes observed that senators have made some salient points. He noted, however, that while the argument about chemists not serving on Senate bears a lot of weight, Chemistry only affects one portion of the University, while the Library affects every portion of the University, its governance structures, and curriculum and instruction. He feels that if a critical issue, such as a budget discussion, occurs, a librarian should not have to be put upon to contact his or her Senate representative to make sure the senator understands the issue as it relates to the Library. He asserted that understanding some of these complicated issues as they relate to the Library requires years of practice in the field that would need to be explained before someone else could fully comprehend them. Mr. Cordes explained how the Library meets selected sections of the Purpose of the Faculty Senate as enumerated in Article I of the Senate Constitution: 1. Develop and recommend policies for continuous curricular development and improvement: Mr. Cordes related the Library sees 50 percent of the courses and curriculum, teaches instruction for research methods, and could explain to Senate how instruction on campus could be coordinated. 2. Develop and recommend policies for the (b.) Library and the acquisition and use of various aides to learning: Mr. Cordes does not feel that he could make his Senate representative sufficiently understand the Librarys acquisition and collection issues as related to the budget, adding he does not entirely understand them himself but can contact the appropriate person to make this information available so that a resolution could be developed. 4. Develop and recommend policies for the printing and publication of scholarly faculty publications: Mr. Cordes stated the Library is in a technological revolution, adding there are other departments on campus Curriculum and Instruction, Instructional Design and Technology involved in this but that the Library is the primary place where these activities occur. He explained the Library is at the forefront of changes to the publishing process, particularly as it relates to scholarship, including copyright laws, fair use, the shift to digital publishing, and the development of institutional repositories for student and faculty publications. He concluded that because of these aspects of University Libraries, faculty librarians are potentially the prime resource for informing the Senate on these matters. 8. Participate in the selection of faculty committees: Mr. Cordes told senators the Library has a very active faculty who serve on many committees and councils of both the Senate and the University at large. Mr. Cordes stated that when he ran for Senate, he was on a ballot with five other faculty members. He went to Morgan Hall and spoke to as many faculty as he could about his candidacy, but lost the election. Mr. Cordes stated faculty librarians have the initiative to serve and through a seat on Faculty Senate could share their experiences on these councils and committees. 9. Participate in the formation of plans for developing and utilizing the physical facilities of the University: Mr. Cordes told senators the Library is the touch point and testing ground for developing these technologies because it has the richest electronic environment. The Library has implemented such technologies as virtual chat messaging, web 2.0 guides, a digital development studio, gaming equipment for learning, and classroom control systems. Mr. Cordes asserted the Librarys classrooms are often used because even WIUs new electronic classrooms do not have the computing coverage that the Library offers, so professors go there to teach their classes. Since the Library is constantly implementing new teaching technologies, Mr. Cordes told senators that Library faculty can be a good sounding board for the Senate in the area of integrating technology into the teaching and learning process. 10. Determine policies which will provide for faculty participation in the preparation of the budgets of the University: Mr. Cordes stated the Library has a huge operating budget and is a model of making more with less during these difficult economic times, particularly with regard to technology. He added Library faculty participate on many budgetary committees. 11. Participate in discussion and make recommendations on any subject which affects the welfare of the University: Mr. Cordes enumerated some of the many service activities performed by University Libraries that reach out to various groups on the campus and in the community, particularly in areas that enhance diversity: Games Night, outreach to community nursing homes and the Salvation Army, promotion of diversity topics through series displays such as the Springfield riots display, the GLBT film series, and service programs to bring new books to area schools. Mr. Cordes stated he doubts that any department does more for community service and outreach globally to underrepresented groups than the Library. Mr. Cordes concluded by asking senators to question what one vote from a faculty librarian seated on Senate could matter, given that any senator against an idea presented by a librarian could speak and vote against it. He pointed out that one vote would not turn the tide on any issue before Senate compared with the benefits that librarians could bring to a dedicated Senate seat. He feels a Library representative could inform Senate in a number of ways that would benefit the University constituency as a whole, adding that the Senate should utilize every available resource in order to have access to the information and perspectives that will empower senators to make the best decisions for all. Senator Boynton asked if the Library achieves a dedicated seat and requests to be removed from the College of Arts and Sciences for purposes of voting and representation, if that would mean that they would be shut out of seats on committees and councils that require an Arts and Sciences representative but not a Library rep. Parliamentarian Kaul confirmed this is correct, but pointed out that the change currently being considered is only a change to the Constitution to add a seat on Faculty Senate designated for librarians. Until or unless the Bylaws were also changed, the amendment would allow librarians to serve on Faculty Senate in three ways: representing Arts and Sciences, at-large faculty, and Library faculty. Senator Baker-Sperry asked faculty present from University Libraries if they are still opposed to an ex-officio position on Faculty Senate or if they would now be interested. Senator Baker-Sperry stated she would support an ex-officio seat for the Library on Faculty Senate because that would guarantee a way for faculty librarians voices to be heard. Library representatives responded that a discussion would need to be held with Library faculty as a whole before giving a definitive answer, but the last time this topic was brought up the faculty were opposed to an ex-officio seat. Dr. Thompson expressed his wish that the amendment to move Library representation to Fine Arts and Communication had been approved, and said that if the current amendment fails, faculty librarians plan to contact Fine Arts and Communication to re-enter into that discussion. Dr. Thompson asserted it makes no sense politically for faculty librarians to be grouped with Arts and Sciences for purposes of voting and representation. SENATOR MELOY CALLED THE QUESTION MOTION TO END DISCUSSION APPROVED 20 YES 1 NO 0 AB AMENDMENT FAILED 5 YES 15 NO 1 AB V. New Business Senator Brice asked if the discussion on GPA requirements for students studying abroad, as discussed at the Executive Committee, would be brought before Faculty Senate at a later date. Chairperson DeVolder responded the Executive Committee is still gathering information on the concern expressed by a faculty member regarding Council for International Studies study abroad policies. 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