ࡱ> { CbjbjBrBr 7l  ;;CJJJJJ^^^8\L^E> > 4r r r M!M!M!İưưưưưư$ǴyJM!M!M!M!M!JJr r _(_(_(M!Jr Jr İ_(M!İ_(_(JXp\vr aY7#rB0Er #z vv Jv9M!M!_(M!M!M!M!M!3&,M!M!M!EM!M!M!M! M!M!M!M!M!M!M!M!M! :  WESTERN ILLINOIS UNIVERSITY Regular Meeting, 22 January 2013, 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S SENATORS PRESENT: J. Baylor, L. Brice, J. Choi, S. Cordes, S. Haynes, D. Hunter, A. Hyde, G. Jorgensen, I. Lauer, M. Maskarinec, B. McCrary, B. Polley, J. Rabchuk, S. Rahman, S. Rock, S. Romano, M. Siddiqi, A. Silberer, B. Thompson, R. Thurman, D. Yoder Ex-officio: Ken Hawkinson, Provost; Tej Kaul, Parliamentarian SENATORS ABSENT: R. Hironimus-Wendt, K. Pawelko GUESTS: Steve Bennett, Angela Lynn, Russ Morgan, Kathy Neumann, Nancy Parsons, Gary Schmidt, Aimee Shouse, Michael Stryker, Steve Wailand, Ron Williams, Michelle Yager Consideration of Minutes 27 November 2012 MINUTES APPROVED AS DISTRIBUTED 4 December 2012 MINUTES APPROVED AS DISTRIBUTED Senator Rahman noted a correction to the Executive Committee minutes of January 15. Item 10 states that Senator Rahman brought up the topic of limiting debate on the Senate floor, suggesting a three-minute limit. Rather than limiting debate, Senator Rahman said this should have been stated as enhancing the quality of the debate. She added that the three-minute limit was not intended for the debate as a whole but as the time period that one senator could speak during his or her turn. Announcements Approvals from the Provost Requests for New Courses ENGR 211, Engineering Statics, 3 s.h. ENGR 212, Engineering Dynamics, 3 s.h. Request for Change of Major Engineering Request for Change of Minor International Agriculture Request for Change of Option Paleontology Provosts Report Provost Hawkinson stated that following a successful December commencement, the University has returned to the same challenges for the spring semester as it encountered in fall. He related that ֱs budget situation is worse, with the state of Illinois now owing the University $43 million -- $38 million in appropriated funds and $5 million in monetary assistance program (MAP) money. The state provides $52 million of ֱs total $120 million budget. Provost Hawkinson stated that the University continues to be fiscally conservative, and that incoming tuition dollars combined with reserve funds will enable WIU to meet payroll for the next few months without concern. He added that if the state does not release the money owed to the University by later in the spring semester, budget cuts could be necessary as well as limits on hiring except for absolutely necessary positions. Provost Hawkinson informed senators that the administration continues to closely follow discussions at the state legislature about state pensions; no action was taken in the lame duck session, and Provost Hawkinson is unable to speculate as to the final pension proposal because so many proposals are being considered. He stated that the pending pension decision makes future planning for the University difficult because it is unknown how much WIU may be asked to contribute. Provost Hawkinson will report on the spring enrollment figures at the next Executive Committee and Senate meetings; he expects spring enrollment will be down somewhat. Senator Thompson asked if the figures could be sent to the entire Senate at the same time they are reported to the Executive Committee. Provost Hawkinson responded that he will work with the Senate Chair on how and when to report the information to senators. Provost Hawkinson reported that Interim Associate Provost Parsons has worked with various constituencies about the First Year Experience revisions, and those plans are moving forward very successfully. Senator Thompson related that students need math tutors at Malpass Library during the first week of classes, but it has occurred during more than one semester the math tutors are not available until after the first week. He pointed out that the Provosts office funds tutors, and he has reported this situation because students need to have them available when they need the assistance and before they fall behind in their classes. Senator Thompson had two to three students on Sunday asking for math tutors and one asking for the writing tutor, but none of them were available. He believes it should be a priority for the University to have this assistance available during the first week of classes each semester. Provost Hawkinson responded that he investigated this when it was brought up by Senator Thompson in a previous semester and was told that tutors are being hired and trained during the first week of school. Michelle Yager, Director of University Advising and Academic Support Services, confirmed that the delay is due to departments hiring, training, and working around tutors classes to determine their schedules. Senator Thompson remarked that if the Department of English and Journalism can get their graduate assistants scheduled to teach classes by the first day of the semester, it should not be an impossibility for other departments to get tutors scheduled to be available when students need them the first week of classes. He believes those types of structural problems need to be worked out in advance. Senator Rabchuk remarked that the decision was made in the Department of Physics to get teaching assistants assigned by the Friday before the beginning of the semester so that they could begin sooner than their previous start date of the second week of the semester. Provost Hawkinson stated that he will ask Interim Associate Provost Parsons to contact the areas offering tutoring to determine how many tutors are needed throughout the campus and why they are unable to start at the beginning of the semester. Senator Thompson asked about the status of the international film series. Provost Hawkinson responded that the film series is out of his hands; it is in the hands of the patrons of the Rialto. He will check with organizers Richard Ness, Broadcasting, and Roberta di Carmine, English and Journalism, to see where the program stands. He believes that they plan to offer Oscar-winning movies during April and May as they did last year. Senator Rabchuk proposed that a clear statement about what state university presidents see as an acceptable solution to the pension question needs to be developed. He noted that President Thomas signed a letter with other University presidents about what is going on in Springfield in general, but while there is acknowledgement that there is a pension problem, there does not seem to be a clear statement about what state universities would deem a good proposal. He believes that such a statement outlining what should be done about pensions needs to be developed by either state university presidents or by the statewide body representing faculty senates, the Council for Illinois University Senates. Chairperson Rock responded that one solution would involve closing corporate loopholes to bring more money into the state, as well as employees paying a little bit more into the retirement system. He believes that state university presidents and chancellors seem to be comfortable with taking over the states share of pension costs as long as this is phased in over a very long period of time along with some assurances that the state will not simultaneously reduce appropriations. He added that until the legislative session gets underway there is nothing new to report, but University Professionals of Illinoiss position is that the union needs to be at the table, and that hasnt occurred. Chairperson Rock pointed out that the unfunded deficit in the state pension system is now more than $85 billion, so there is a strong push to determine a course of action. Senator Rabchuk asked if there is a sense that the looming pension problem is the reason that the state owes $43 million to WIU. Chairperson Rock responded that it is part of the problem. He stated that Governor Quinn has indicated that he will recommend a reduced budget for higher education because there is a legislative mandate to put more money in the pension fund this year. Senator Thompson added that the cost to employees and retirees is coming from more than one direction because in addition to the pension question there is also the question of state health insurance contributions. Provost Hawkinson believes that the income tax increase doesnt seem to have put a dent in the financial obligations of the state. Provost Hawkinson stated that this is why WIU is pushing so hard for the state to issue another capital bill so that WIU can build the Performing Arts Center and state universities can develop other projects that will put thousands of people to work and enable them to pay taxes and bring more revenue in to the state. Chairperson Rock announced that the Senate Executive Committee has invited ֱs new Director of Governmental Relations to attend a Senate meeting next month to provide an update on what is going on in Springfield. Other Announcements (Reordered) Journal of Disciplinary Writing (Jim Rabchuk, Editor) Senator Rabchuk related the idea for a Writing Instruction in the Disciplines (WID) journal came from the Senates WID Committee for the purpose of raising the profile of the WID requirement. He pointed out that the fact that a physicist is the editor of the journal shows that it will be unique, and he encouraged those with ideas and input following the journals publication to bring those forward or volunteer for a leadership role in its publication. Senator Rabchuk thanked Senator Thompson, who pushed very hard for the project, and Kris Kelly, Chair of the WID Committee. He expressed thanks to Bradley Dilger for his help designing the template for the call for submissions. Senator Rabchuk related that he and Dr. Dilger searched for a journal that would be similar in intent and purpose to WIUs and found one sponsored by California State University-Sacramento. He stated that CSU-Sacramentos journal is published by their WID committee as a mandate from their faculty senate, and Senator Rabchuk and Dr. Dilger borrowed heavily from their call for submissions as well as incorporating other suggestions they provided. Senator Rabchuk stated that submissions are sought from any genre or style of writing; the Chair of the Department of Foreign Languages and Literatures asked if papers could be published in a foreign language, and the answer is yes, since the papers would include additional material in English from the faculty mentor and student regarding the writing process. Senator Rabchuk stated that the main idea is that the submissions represent an excellent example of writing in the particular discipline as attested by a faculty mentor. Senator Rabchuk thanked University Libraries for offering to make the Journal of Disciplinary Writing fully indexable and searchable online and for archiving earlier editions of the journal. Senator Rabchuk in a letter to WID instructors and chairs has encouraged that faculty include information about the WID journal in their syllabi. He stated that the deadline for submissions is April 26. Senator Rabchuk related that the question was raised whether submissions could only come from instructors in WID-designated courses. He stated that his decision as editor is that submissions should only be from WID courses because the primary purpose of the journal is to promote the Writing Instruction in the Disciplines requirement; he also did not want to compete with journals that might be offered through other entities at the University, such as the Honors College. Senator Rahman remarked that most journals include a research paper and an abstract, but the call for submissions for the Journal of Disciplinary Writing requires, in addition to the paper itself, a one-page introduction from a faculty sponsor, which will function similar to an abstract, and a reflective essay from the student describing the writing process, inspiration, resources, number of revisions, and amount of help received. She stated that the reflective essay seems to represent a third, extra requirement. Senator Rabchuk responded that the reflective essay was suggested directly by his contacts at CSU-Sacramento who told him that research shows that students have a minimal investment in the writing process and need to be made aware of how many revisions are required to produce good, quality writing. Senator Rabchuk added that the reflective essay gives students the chance to think about what was involved in the work and to be able to demonstrate to others that they went through that process. He stated that his contact at CSU-Sacramento thought that the reflective essay was a very important aspect of the journal and contributed to its mission, and Senator Rabchuk agrees. Student Government Association (SGA) Report (Steve Wailand, SGA Representative to Faculty Senate) SGA holds its first meeting of the semester this evening. They are planning another black and white ball as a charity fundraiser. Mr. Wailand announced that due to time constraints he will be stepping down as the SGA representative to Faculty Senate. III. Reports of Committees and Councils Council on Curricular Programs and Instruction (Steve Bennett, Chair) Curricular Requests from the Department of Foreign Languages and Literatures Request for New Course SPAN 344, Spanish for Social Work, 3 s.h. SPAN 344 APPROVED Council for International Education (Michael Stryker, Chair) Request for General Education Global Issues Designation WS 285/SOC 285, Women: A Global Perspective, 3 s.h. Senator Rabchuk asked if courses must address a minimum number of Global Issues goals and objectives. Dr. Stryker replied that Global Issues courses must address all three of the goals and two of the six objectives. Senator Hunter pointed out that the course is cross-listed and asked if it will be housed in one department or the other and if Dr. Stovall will be teaching it for both disciplines. Womens Studies Chair Aimee Shouse replied that cross-listed courses can be offered in either department; WS 285/SOC 285 is currently offered in Womens Studies. She stated that although no Sociology/Anthropology professors have expressed an interest in teaching the course, they would be welcome to do so. She added that Sociology and Anthropology Chair John Wozniak has approved having the course taught by Dr. Stovall. WS 285/SOC 285 APPROVED FOR GLOBAL ISSUES Senate Nominating Committee (Martin Maskarinec, Chair) SENATE COUNCILS AND COMMITTEES: Council for Instructional Technology Cynthia Struthers, IIRA replacing Cynthia Struthers 2014 B&T UNIVERSITY COUNCILS AND COMMITTEES: Distinguished Faculty Lecturer Selection Committee Ken Clontz, LEJA replacing Seung Won Yoon Spr 2013 E&HS There were no further nominations. Both candidates were elected by acclamation. IV. Old Business None V. New Business Proposed Appointment of Additional Committee Member to University Libraries Dean Search Committee This item was withdrawn from the agenda. 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