ࡱ> #` vbjbjmm 1cn%: : : : : : : N ,,,8-\j-dN Ga-^8."Z.Z.Z.5/"W/ c/```````$che`: 45/5/44`: : Z.Z.a:::4l: Z.: Z.`:4`::RZ: : j]Z.- 0o0,I6[`$a0Ga[f=7f<j]f: j]8k/r0:12$k/k/k/``9k/k/k/Ga4444N N N D D N N N N N N : : : : : :  WESTERN ILLINOIS UNIVERSITY Regular Meeting of the FACULTY SENATE Tuesday, 13 November 2007 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S SENATORS PRESENT: L. Baker-Sperry, C. Blackinton, V. Boynton, L. Brice, K. Clontz, J. Clough, D. Connelly, K. Daytner, J. Deitz, R. Hironimus-Wendt, V. Jelatis, M. Maskarinec, L. Meloy, N. Miczo, D. Mummert, R. Ness, G. Pettit, S. Rock, M. Siddiqi, B. Sonnek Ex-officio: B. Baily, Associate Provost; T. Kaul, Parliamentarian SENATORS ABSENT: K. Hall, R. Orwig GUESTS: Dennis DeVolder, Phyllida Kornoski, Gayle Mericle, John Miller, Abdul-Rasheed NaAllah, Vicki Nicholson, Nancy Parsons, Lance Ternasky, I. Consideration of Minutes 30 October 2007 Changes: correct spelling of months in two places in the first full paragraph on page 4: within three months from the time it is appointed by the Senate and the three month period APPROVED AS AMENDED II. A. Approvals from the President 1. The GERC Report, with the provision that President Goldfarb be updated regarding how the University will assess the success and continuous review of the new writing expectation in Gen Ed. B. Associate Provosts Report Associate Provost Baily reminded senators that the state-mandated ethics test must be completed by 4:30 p.m. tomorrow. Vice Presidents receive daily lists of those employees in their areas who have not yet completed the training. 1. Policy on the Avoidance of the Appearance of Nepotism in Academic Matters Associate Provost Baily told senators there have been several instances on campus of faculty with children and spouses in their classrooms. There is currently a Policy on the Avoidance of the Appearance of Nepotism by WIU Administrative Officers ( HYPERLINK "http://www.wiu.edu/personnel/bot/regulations/2a.php" www.wiu.edu/personnel/bot/regulations/2a.php, Section II, Subsection A.5.b., Appointment Procedures), and the proposed policy, if approved, would be an extension of this. Associate Provost Baily pointed out that the policy, which was developed by an academic dean, addresses conflicts of interest when relatives have direct oversight for academic grading in a course in which an immediate family member or relative is enrolled, but additionally states that conflicts of interest should be avoided in decisions related to assigning scholarships, talent grants, and assistantships, or selecting award recipients. She asked for senators to review the policy and provide feedback to her prior to the end of the semester. 2. Proposed Guidelines for Designation as a School Associate Provost Baily related that when the Department of Music became the School of Music two years ago, the request came up from the faculty level, to the Chair, the Dean, and the Academic Vice President, and was reported to Faculty Senate as an informational item. Since a second department is now in the conversational stages of consideration to become a school, Associate Provost Baily feels that formal guidelines need to be developed. Vicki Nicholson in the Provosts Office, with the help of Gretchen Sullivan in the Graduate Office, searched extensively for guidelines on the websites of other institutions but could find only a document prepared by Illinois State University, from which the proposed guidelines are adapted. Associate Provost Baily is asking for a recommendation from Faculty Senate for approval or revision of the proposed guidelines. Senators were asked to provide feedback to the Senate Chair prior to the next Executive Committee meeting on November 27. 3. Electronic Theses and Dissertations Task Force Associate Provost Baily told senators the task force was formed a year ago to investigate the process to enable WIU students to file theses and dissertations electronically, particularly in light of the specification from Educational Leadership that all of their doctoral candidates file their dissertations electronically. She stated President Goldfarb supports the report and has asked that it be reviewed with constituent groups, departments with graduate programs, and graduate committee chairs. It has been presented to the Graduate Council, who will vote on the proposal once it has been reviewed by all other groups. She pointed out that the recommendation to require all students to submit theses and dissertations electronically beginning fall 2008 represents a change to existing University policy. Associate Provost Baily stated the proposal is presented to Faculty Senate as an informational item. In response to a question, Associate Provost Baily clarified that research or action projects with a written component can, under the proposal, go before the Graduate Council to be considered for submission to ProQuest UMI for storage and distribution, although they will go onto that system as a thesis. Senator Sonnek asked how the Institutional Review Board requirements for parental consent when using student research would be handled under the proposed system. Associate Provost Baily responded that once dissertations are appropriately signed off, it would be an indication to the School of Graduate Studies that this piece was completed and the document would be uploaded. Senator Hironimus-Wendt asked if the $45 to $55 filing fee would be paid by students or the University. Associate Provost Baily responded that students would be responsible for paying this fee, as well as an additional $37 fee to University Libraries for a hardbound copy to be stored by them. She pointed out that some institutions charge an additional administrative fee, but WIU will absorb any administrative costs. Senator Brice asked if it is anticipated that all undergraduate students submitting honors theses will have to convert their paper copies to electronic copies. Associate Provost Baily responded that Centennial Honors College Director Bill Knox wished for the ability to submit honors theses electronically, but since ProQuest UMI does not accept any submissions at lower than the masters level, University Libraries agreed to catalog and store electronic copies of honors theses. Associate Provost Baily told senators that one of the main changes to come about as a result of the proposal would be that distribution of University theses and dissertations, which were formerly stored in academic departments with one copy in the Library, will now be available for the world to view. She anticipates this may raise the bar for the quality of work coming from graduate programs. Senator Blackinton asked if students will need to file copyrights to protect their work; Associate Provost Baily responded that this is recommended by ProQuest UMI. Senator Clontz added that a provision of the UMI contract stipulates that royalties under a predetermined dollar amount are not paid out, and he doubts whether anyone has received royalty payments from their dissertations or theses. Associate Provost Baily stated that WIU has purchased from UMI the ability to view the full texts of theses and dissertations online. Senator Ness asked if making theses and dissertations available online will discourage publishers from being interested in this material. Dr. Baily stated that people in the hard sciences were particularly concerned about others being able to use research that might be included in the online material but has not yet been published. She stated that ProQuest UMI has placed a two-year block on using the online materials. Associate Provost Baily stated that the Graduate Council will discuss, and possibly vote on, the proposal at its December meeting. She advised senators to take any further concerns to the Graduate Council representatives from their colleges. C. Student Government Association Report (Phyllida Kornoski, SGA representative to Faculty Senate) SGA has been concerned about recent reports of student vandalism to the homes of Barbara Martin and Todd Icenogle, who spoke to SGA about the event. SGA is raising money for a new security camera for Ms. Martin and has received $1,000 from President Goldfarb to start the process. A good camera costs approximately $5,000. Ms. Kornoski asked senators for suggestions to stem the vandalism problem and make students aware that damage to property will not be tolerated. Associate Provost Baily stated that President Goldfarb is encouraging Macomb Police to schedule foot patrols for Adams Street. She encouraged senators to speak to their aldermen about the need for police on foot in this area. Ms. Kornoski stated that the SGA Education Committee is looking into the website  HYPERLINK "http://www.ibeatmybookstore.com" www.ibeatmybookstore.com and whether to promote it. Currently, 36 WIU students are registered on the trading site, where students can list specifics of books for sale and are then asked to contact the owners and arrange a mutually beneficial exchange. Senators pointed out that students could waste money purchasing books or editions that will not be used by professors in subsequent semesters, and stated that posting on bulletin boards in the residence halls or creating their own webpages would seem to be as effective than using this website as middle man. Safety concerns were also expressed about students arranging to meet persons that they have only corresponded with online. D. Other Announcements 1. Senator Virginia Boynton will serve as Interim Chair of the Department of History beginning in January 2008. 2. It is the understanding of the current and former chairs of the Council on General Education and the General Education Review Committee that the moratorium on all Gen Ed courses is officially lifted since the GERC Report has been approved by the President. 3. The last candidate for the position of Provost and Academic Vice President will interview on the Macomb campus tomorrow and in the Quad Cities on Thursday. The search committee will meet immediately after the Thanksgiving break to determine a recommendation. Session evaluation forms should be returned to the Faculty Senate office by no later than November 19. III. Reports of Committees and Councils A. Council on Curricular Programs and Instruction (Nancy Parsons, Chair) 1. Request for New Course a. AAS 487, African and Black Diaspora Performance Traditions, 3 s.h. AAS 487 APPROVED 2. Proposal to Revise the Undergraduate Inactive Courses Policy The proposed policy increases the length of time before a course is placed in the inactive file and specifies a time period for deletion of courses from the master file: Courses that have not been offered for three 5 years will be removed from the Undergraduate Catalog and placed in the Inactive Courses File. Once a course in the Inactive Courses File is scheduled to be offered again, it will be reinserted into the catalog. Courses that have not been offered for 10 years will be deleted from the course master file. Senator Pettit asked about the motivation to decrease the number of courses in the inactive courses file. Provosts Office Administrative Assistant Vicki Nicholson responded that when courses are removed from the undergraduate catalog, they remain in the master file where students can see them as part of their degree plans, even though the courses are not being currently offered. Senator Pettit recalled that last spring his department offered a course that had previously been in deep freeze for over ten years, and they expect to remove another course that has been in deep freeze for more than ten years to offer it again next fall. He stated these particular courses are not ones that change much over time, and his department was glad to be able to offer them again and would like for them to remain in deep freeze rather than be deleted. Ms. Nicholson stated that departments would be notified before courses were deleted, just as they are now notified before courses are moved to the inactive file, and would be asked to provide a rationale if they would like for the course to remain in the inactive file for more than ten years. Friendly amendment: To include clarification of departmental notification prior to removal of courses, revising the proposal to read, Courses that have not been offered for 10 years will be deleted from the course master file provided that the concerned department(s) agree to it. (Siddiqi) Senator Ness asked senators to consider whether in the current increasingly interdisciplinary environment, a department with faculty qualified in a certain subject area might be allowed to petition to teach a course that another department has had in deep freeze a number of years. He suggested that, unless the original department could prove there is some intention to teach the course in future, another department be allowed after five or six years to request that the course be removed from deep freeze and taught by a member of their faculty. He noted that students may not have access to the material contained in the course that is in deep freeze, and a lot of subject areas can change considerably in ten years. Senator Ness stated that the original interdisciplinary Film minor did not proceed because courses the Department of Broadcasting wished to offer were in deep freeze by the Department of English and Journalism. Senator Baker-Sperry asked why a department cannot develop a course on their own if a subject area is in deep freeze; Senator Ness responded that the Department of Broadcasting would like to offer a course on the documentary, but since English/Journalism has that course in deep freeze, they are not allowed to teach it in a different discipline. Senator Ness stated that he does not necessarily wish to claim priority rights to the course, but that if the department has no intention of teaching it, he would like for his students to be able to take the subject matter, whether it is from his department of another. SENATOR NESS OBJECTED TO THE PROPOSAL MOTION TO RESTORE THE PROPOSAL TO THE AGENDA APPROVED 20 YES 0 NO 0 AB Senator Ness stated he would like to see the proposal include language providing that after a six-year period, another department could request the right to teach course material currently in deep freeze; the originating department would then have to show evidence that they would be teaching that material within the next two-year period. CCPI Chair Nancy Parsons asked about the possibility of cross-listing the course; Senator Ness responded that he finds it problematic that a department that has not offered the course for a number of years would have control over how it is taught even if they are not choosing to teach it themselves. Dr. Parsons stated this is where discussion between departments must occur. She said there are few examples where two departments are teaching the same material, so this seems like a unique situation that may better be addressed in another venue. Senator Sonnek stated she would rather see the original ten-year proposal with Senator Siddiqis friendly amendment approved because sometimes in the Department of English and Journalism it takes quite awhile to hire professors to teach specific course material. Senator Ness stated that such situations may occur more frequently as interdisciplinary programs increase, and he can foresee long waiting periods for departments to release course material in other disciplines, such as History. Senator Boynton agreed this is a good point, noting that if the History Department did not have anyone to teach Womens History, but the Womens Studies Department wished to offer the course, they could potentially have to wait a long time since it is officially listed with History. Senator Blackinton noted that some classes are offered on a three-year rotation, so she cautioned against any decisions made against them within a four- or five-year period. Senator Maskarinec stated that he would support another department being able to offer subject matter that has been in deep freeze a number of years, but feels five or six years is too long to wait, remarking that in the Department of Computer Science, for example, much would change in that time period. He stated that if the originating department is not willing to offer or cross list a course in deep freeze that is needed by students in another department, the issue should be able to be brought before CCPI, and that council should be able to approve a new course despite one already existing in deep freeze. Senator Hironimus-Wendt asked if the issue goes before CCPI if a department requests that a course be cross-listed and the originating department refuses. Dr. Parsons responded that the cross-listing request must be signed off by both departments in order to go forward. Senator Hironimus-Wendt suggested that perhaps this requirement needs to be changed so that CCPI can resolve these sorts of issues. Dr. Parsons responded that it is essential that departments communicate with one another, and she would have concerns with the ability of the non-originating department to provide faculty with the training and experience to teach the class. Senator Ness suggested adding language to the proposal stating that Any time during the process a course is in deep freeze, another department can petition CCPI for the right to offer that class. He stated this would eliminate the specific reference to number of years, but would allow the non-originating department the opportunity to prove the need for their students to have access to the course material. Senator Siddiqi stated he supports the intent of the Senator Nesss suggestion but feels the current proposal is intended only to remove courses from the inactive course file and master file, while the process for departments to request to teach a course in deep freeze would seem to be a different policy. Senator Clontz agreed, pointing out that the current proposal would bring the policy for inactive undergraduate courses in line with the existing policy for inactive graduate courses. Chairperson Rock suggested that Faculty Senate could ask CCPI to develop a proposal addressing the separate issue for the next Senate meeting. Senator Connelly stated that other departments have similar cross-listing issues with broader scope that may soon be brought before Faculty Senate. In light of this, Senator Ness stated he would withdraw his proposals for amendments to the policy. REVISION OF INACTIVE COURSES POLICY WITH FRIENDLY AMENDMENT APPROVED 19 YES 1 NO 0 AB IV. Old Business - None V. New Business A. Concerns Regarding Student Academic Integrity Policy (John Miller, Professor of Communication and former chair of CAGAS) Professor Miller told senators that CAGAS is considering amending the Student Academic Integrity Policy to make it smoother and clearer. Aside from its wording, Dr. Miller has three general concerns with the policy that he hopes Faculty Senate will consider tackling: 1. Chairs and deans, as well as upper-level administration, have not been knowledgeable about and supportive of the policy to faculty who bring academic dishonesty issues forward. Professor Miller stated that in a couple of cases where faculty were contesting plagiarism issues, they were advised by their chairs not to bring their charges forward, that it could damage ones professional reputation. He related that in another case, a department has chosen not to follow through with guidelines stipulated in the existing policy but to create their own policy, so that student infractions are not reported to CAGAS or the Registrars Office. 2. Faculty are not following the policy, particularly when acts of plagiarism cross semesters. Professor Miller stated that in some cases faculty punish infractions by lowering students grades but do not feel the charge is serious enough to report to CAGAS. He stated this creates a problem since there is no way to track the extent of the problem at the University. Dr. Miller stated the lack of follow-through may result from a lack of understanding of the policy, but may also be a result of lack of support from chairs/deans/upper administration, reluctance to challenge the student, or inability to realize the benefits to faculty of administering the policy. 3. The prevalence of academic dishonesty at ֱ is greater than what anyone would like to admit or what is being reported, based upon Dr. Millers informal discussions with students and faculty. Dr. Miller stated that about 22 instances of academic dishonesty are reported to CAGAS yearly, and he doubts whether most people would believe those are the only instances occurring on campus. Professor Miller conducted an informal poll in one of his Communication classes. He asked the students if they are aware of the Student Academic Integrity Policy: 9 said yes, 3 said maybe, and 22 students responded no. Dr. Miller then asked the students if they thought there is a problem with academic dishonesty on this campus: of the 34 students, 22 answered yes. He then asked if they knew of any student who had cheated or committed academic dishonesty on this campus: 33 of the 34 said yes. Professor Miller said CAGAS worked hard developing the Student Academic Integrity Policy and asked senator for recommendations on devices that could be used to decrease plagiarism. He suggested the University could subscribe to the website  HYPERLINK "http://www.turnitin.com" www.turnitin.com, or remarked that WIU has the ability to create its own system. Senator Brice stated that in spring 2005, Senator Jelatis asked the Writing Instruction in the Disciplines Committee to investigate whether the University should subscribe to  HYPERLINK "http://www.turnitin.com" www.turnitin.com. He said the WID Committee concluded that subscribing would create more problems than it would solve. Dr. Miller said the ֱ Courier recently included an article about a new type of cell phone that will create photocopies that can then be texted to others, which offers serious implications for plagiarism. Dr. Miller asserted that the problem is not being addressed by the faculty as a whole and is a challenge to the integrity of the University. Senator Ness remarked that while faculty are aware of the policys requirements, all faculty have had at least one instance where a student has taken information from an outside site without knowing how to accurately use and reference the material due to a lack of basic writing principles. Professor Miller responded that the policy clearly states that the faculty member and student must meet to discuss whether academic dishonesty has actually occurred. He stated that if evidence of true academic dishonesty is discovered by a professor, it must be reported because the student may have committed other acts of plagiarism. When asked if he has a proposal to bring before Senate, Dr. Miller stated that because his concerns are based only on his observations and conversations, he would like to see CAGAS explore these particular issues more closely to determine how large or broad the scope of the problem and, based upon their findings, to move forward with a recommendation. Motion: That Faculty Senate charge CAGAS to explore the issue of academic dishonesty and bring forward a proposal (Siddiqi/Boynton) Senator Miczo asked in light of the earlier discussion of student vandalism and the current discussion of academic dishonesty, why students are not required to take ethics tests like faculty, administrators, and staff. Associate Provost Baily stated students are required to take the test if they are employed at the University, but Senator Miczo stated he would advocate for all students taking it. Senator Hironimus-Wendt remarked that the problem with the existing Student Academic Integrity Policy may be in the phrase when warranted: faculty are expected to instill in their students a respect for integrity and a desire to behave honestly. They are also expected to take measures to discourage student academic dishonesty, to adjust grades appropriately if academic dishonesty is encountered, and, when warranted, to recommend that additional administrative sanctions be considered. Professor Miller explained that the highest level of action a faculty member can take against a student in their class is to fail him or her, but the faculty member may decide the infraction warrants further administrative action. He stated that when a faculty member punishes a student in any way for academic dishonesty, a report needs to be filed with CAGAS; the student is notified of the report and has five days to appeal it, but the report still goes forward to the Council so that a record is kept of it. Ms. Kornoski asked if students can register to use  HYPERLINK "http://www.turnitin.com" www.turnitin.com on their own. Dr. Parsons responded that if the University purchases a site license, it will be available to students, adding that Eastern Illinois University is one institution that makes this available. Dr. Miller remarked that sometimes requiring students to submit their papers to such a site can act as a deterrent. He said that the issue also involves the responsibility of faculty members to protect the integrity of their classes and the responsibility of the administration to provide the support for faculty to follow through with the policy. Senator Baker-Sperry believes individuals need to be educated about the policy. Dr. Miller stated the policy is not easy to find on the web. He and CAGAS Chair Gayle Mericle were invited by the Assistant Provost to speak to chairs about the policy and accompanying issues, and a telestars message is planned to go out to faculty providing a link to the policy. Senator Baker-Sperry stated there is also a need to educate students since if the problems are normative at ֱ they may not have a clear understanding of the issue; Dr. Miller agreed that some students clearly do not understand what is considered an act of academic dishonesty. Senator Baker-Sperry stated she would support increased education about the policy but not making it harsher; Dr. Miller asserted he is not advocating making the policy harsher or any changes to it, but he doesnt want faculty and administrators to hide from the policy and pretend that it doesnt exist. SENATOR SIDDIQI CALLED THE QUESTION MOTION TO CALL THE QUESTION APPROVED 17 YES 1 NO 1 AB MOTION TO REFER THE ISSUE TO CAGAS APPROVED 15 YES 2 NO 2 AB Ms. Kornoski stated that most students do not put the Student Academic Integrity Policy hyperlink on their computers and suggested that faculty go over the policy during their first classes. She asked if this is an issue that SGA can help promote. Senator Hironimus-Wendt suggested that CAGAS explore making discussion of the policy a component of the First Year Experience Program since it is apparent that freshmen are not sufficiently learning about the issue in high school. He stated that it is unlikely that students will read a 9-page document that faculty do not even read, and the policy may need to be simplified. Former CAGAS Chair Dennis DeVolder stated that if a faculty member has not read the document, he or she has no right to penalize a student for violating it. He noted there is a great deal of confusion regarding what the policy states and how it is to be applied, and CAGAS is the body charged with interpreting the policy. He added that senators should help raise awareness of the policy because if it is not applied correctly, students may have a greater chance of successfully appealing a penalized grade. Senator Ness pointed out that a replacement from the College of Fine Arts and Communication to Committee on Committees will need to be found while he is on sabbatical in spring 2008. Senator Blackinton volunteered. 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