ࡱ> ` qbjbj 7i%  |/|/|/8/d0T x00"0001112444444$ShX -811-8-8X 00m;;;-8  0 02;-82;;* 0l0 !n|/99P20bK9~KK L 1Q3D;45111XXW;d111-8-8-8-8 D8"D 8"  WESTERN ILLINOIS UNIVERSITY Regular Meeting of the FACULTY SENATE Tuesday, 21 February 2006 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S MEMBERS PRESENT: Mr. Adkins, Ms. Allen, Mr. Bennett, Mr. Clontz, Mr. DeVolder, Mr. Erdmann, Mr. Hall, Ms. Jelatis, Ms. Livingston-Webber, Ms. McCain, Ms. Meloy, Mr. Miczo, Mr. Ness, Mr. Orwig, Mr. Rock, Ms. Sonnek, Mr. Thompson, Ms. Wolf, Ms. Young Joseph Rallo, Provost and Academic Vice President; Dale Hample, Parliamentarian MEMBERS ABSENT: Mr. Meegan, Mr. Rabchuk, Ms. Shouse GUESTS: Blake Antonides, Barb Baily, Lee Brice, Bridget Early, Al Goldfarb, Al Harris, Garry Johnson, K.J. Johnson, Chris Thomas, Tom Tomlinson, Matt Yarnell I. Consideration of Minutes 7 February 2006 APPROVED AS DISTRIBUTED II. Announcements A. Approvals from the President and Provost 1. Approvals from the President a. Policy on Final Examinations 2. Approvals from the Provost a. Request for New Minor i. American Humanics: Nonprofit Youth and Human Service Organizations B. Provosts Report Provost Rallo reminded senators that the final candidate for the position of Director of the Centennial Honors College will be on campus tomorrow. Names of the four candidates for Dean of the College of Business and Technology will be posted shortly. Provost Rallo stated that the review of the deans of the Colleges of Arts and Sciences, Education and Human Services, and Fine Arts and Communication, who are completing their first two years in their positions, has begun, based upon faculty guidance. Senators from each of the affected colleges have been involved in the process. The Provost stated he hopes that the reviews will be completed by June. The Provost asked faculty who are interested in making a nomination for the Distinguished Faculty Lecturer to contact Paul Paccione in the Department of Music. In response to a question regarding the number of faculty on the search committee for a Director of Undergraduate Admissions, Vice President Garry Johnson responded he does not know the final number yet since the committee is still being constituted, but there will be at least two, including Senator Adkins and a faculty member chosen by Faculty Senate. One senator remarked that the number of faculty on the search committee seems few. Chairperson Rock pointed out that the Committee on Committees has recommended the Vice Chair of CAGAS to represent Senate since CAGAS works closely with the Director of Admissions, and he feels comfortable with the faculty representation on the search committee. C. SGA Report Matt Yarnell reported that SGA last week approved a second student liaison to CAGAS, pending Faculty Senate approval. Such a change would require a revision of the Senate Bylaws. Mr. Yarnell stated that SGA has approved the student fees portion of the FY 07 budget. He added that it has also been approved by Vice President Johnson and President Goldfarb and is awaiting approval from the Board of Trustees. D. Other Announcements 1. President Goldfarb President Goldfarb told senators that ֱ has enjoyed a good two months recently. He stated that in January, Governor Blagojevich announced the release of planning funds for architectural and engineering work on the first building of the new Quad Cities Campus. Last Thursday, President Goldfarb said he was surprised and excited to learn that $4 million has been released by the Governor for the Performing Arts Center, so both of ֱs project requests to the IBHE are now underway. President Goldfarb stated he will continue to work with legislators and the Governors Office for capital and construction funding, but investment of the recently released dollars signals that those projects will happen. The President stated that there will be an intense period of construction over the next two years, creating a great deal of havoc on campus, to include the Memorial Hall rehabilitation, construction of a multicultural center, Hanson Field rehabilitation, an addition to the Student Recreation Center, and the sprinkler process in the residence halls. The President brought good news to Senate in terms of operational budgets. He stated that while the BHE had originally recommended that WIU receive a 1.1 percent increase in general revenue, that has now been increased by the Governor to 1.5 percent. Although this must still move through the legislative process, President Goldfarb stated this reflects that the Governor recognizes that WIU has worked diligently to hold down spending during recent difficult budgetary years. He added that Governor Blagojevich only recommended higher increases for two of the eleven state universities; all others received lower percentage recommendations. President Goldfarb added that a 1.5 percent increase, if approved, would bring in $800,000, which Governor Blagojevich hopes will be applied toward salary incrementation. He said 3.5 percent has already been committed to faculty increases for FY 07. He expects next years tuition request will be very similar to last years. President Goldfarb stated that although many state institutions see enrollment drops in spring, ֱs spring enrollment increased on the Macomb campus. Significant increases are being seen in applications and housing deposits for fall. The President added that there are indications that ֱ will have a strong freshman class for fall 2006. He expressed concern, however, about the spring drop in the Quad Cities enrollment, and stated he has asked Provost Rallo to examine the issue. Fall applications for WIUQC are up, and President Goldfarb added that they seemed to jump after the Quad Cities funding announcement by Governor Blagojevich. The President told senators that spring assessment activities will continue, with Assistant Provost for Undergraduate Studies Judi Dallinger and University Assessment Coordinator Teresa North spearheading that effort. He stated that a survey will be distributed to guage the First Year Experience Program and that the data will be released. President Goldfarb stated that the purpose of the survey will be to determine if students feel they are being engaged by the program. President Goldfarb stated he was happy to welcome ֱs first doctoral candidates in January, and that hopefully the initial group of students will graduate in three years. Chairperson Rock asked President Goldfarb if an additional 1.5 percent increase is approved by the legislature and is targeted for salaries, if that would be added to the 3.5 percent already committed to a faculty salary increase. The President responded that he hopes to be able to make that happen; he plans to request, though, that part of the increase, if approved, be allowed to be used for deferred maintenance, unless the Governor mandates that the entire amount be used for salaries. He added that it is more than likely the legislature will approve the additional amount, but there are still conversations ongoing in Springfield about the level of funding. In response to a question about discussion of ֱs non-appropriated funds, President Goldfarb stated that this years April budget presentation will include discussion of appropriated as well as non-appropriated funds in an attempt to make the process increasingly transparent. Senator Thompson asked President Goldfarb what increased freshman enrollment will mean for the First Year Experience Program. The President responded that ֱ has a target enrollment of 1,900 freshmen, and enrollment will not exceed 1,950 this year if at all possible. Last years freshman enrollment hit 1,800, so a cap was not necessary as it had been the previous year. President Goldfarb stated the goal is to establish a stable freshman class so that it doesnt fluctuate yearly. 2. University Union Bookstore Representatives (K.J. Johnson, Bookstore Manager; Al Harris, Assistant Vice President for Student Services; and Garry Johnson, Vice President for Student Services) Chairperson Rock stated that the three Bookstore representatives had been sent a summary of textbook problems that some senators and their colleagues had identified to get a sense of the Senates concerns. He said there was significant under-ordering of textbooks for classes and a fair number of situations where books did not arrive on time even though they were ordered by the deadline. Bookstore Manager K.J. Johnson stated that most of the 16 concerns on the summary involved a shortage of books on the shelf for the first day of class. Mr. Johnson told senators that he believes the first day of class is the last day that books should be on the shelf. He has checked on each concern expressed in the summary and found that in two instances, books are still on the shelf for the classes in question, so there must have been a miscommunication with the Bookstore or some confusion as to the books location. Mr. Johnson explained that when a textbook is used for two different disciplines, half are placed in the location for the first discipline with the other half placed within the other discipline, so it may be out of stock in one location but still be available in the other location. He said the Bookstore will work on maintaining a better flow of books in both locations when they are used for multiple disciplines. He also informed senators that WIUQC and independent study books are kept in the stockroom rather than on the shelves. One scenario on the summary of concerns has prompted the Bookstore to make a change in its procedures. In one case, a professor wanted her students to read the assignment prior to the beginning of spring semester since a paper was immediately due, but the books were not available in time to accomplish that assignment. The Bookstore plans to add a section to their textbook order form where professors can indicate if a book is needed by the end of the current semester. Mr. Johnson stated that in one case from the summary of concerns, a publisher from whom the Union Bookstore orders books indicated on their website that the books were available but they werent. He said the reason for the confusion was that their website was not updated in real time. Mr. Johnson stated the Bookstore will in future do a better job of following up with that particular publisher. Mr. Johnson admitted that there is apparently a problem with communication between the Bookstore and faculty, and that they plan to improve this. He said the Bookstore plans to communicate any problems they discover with a requested textbook order, such as a new edition being available, with the professor immediately from now on. He told senators that without the feedback provided by Faculty Senate, the Bookstore would not have thought about reacting so specifically to these apparent concerns and that some of the problems will be easy to correct. Mr. Johnson said the Bookstores goal is to buy back as many books as possible at the end of the semester so they can determine how many additional books will be needed and start to contact textbook publishers and wholesalers. He said this prevents the Bookstore from doing most of their ordering until after the Friday of finals week, but that he will now try to have Bookstore employees do a higher percentage of their ordering the week between Commencement and the holiday break. He told senators that many books that werent available for the first day of spring semester, January 17, arrived by the 18th, so ordering a little earlier may greatly alleviate this problem. Chairperson Rock asked what happens with faculty book orders, which are sent in early in the semester, since the orders are not processed until the week after finals. Mr. Johnson responded that the orders are analyzed to see how many textbooks should be bought back, and if the order is for a new edition and there is no need to buy back any textbooks from the class, the Bookstore goes ahead and processes that order. Senators from the English Department questioned the process for buying back textbooks from their fall classes which are only offered annually. Mr. Johnson told them that since the classes are not offered in spring, and since the Bookstore has limited storage space, those textbooks will not be bought back from students who attempt to sell them at the end of fall semester. If the students held onto their textbooks and did not sell them back until the end of spring semester, the Bookstore would buy them back for the following fall. Mr. Johnson stated that used books are typically costly to return and that publishers will charge the bookstore a 10 to 25 percent restocking fee for accepting used returns. In addition, he stated the freight charges are incredibly high. When asked how the Bookstore decides how many texts to order for a class, Mr. Johnson stated the textbook manager analyzes the history of the course and the professor, so the more years that a professor has ordered from the Bookstore, the more closely they can gauge how many textbooks to order for his/her course. The Union Bookstore also checks with Chapmans to see if they plan to order books for a particular course. Mr. Johnson added that if the Bookstore could get 100 percent of the books for a course used rather than new, they would do so. In response to a question, Mr. Johnson stated that the Bookstore will now plan to leave the  HYPERLINK "http://www.efollett.com" www.efollett.com textbook ordering website active over the holiday break period. He said that shutting the site down over break was a two year experiment that will now be discontinued. The site will remain active with a disclaimer that any orders will not be processed until after the date that the University reopens for spring semester. 3. Online Course Information Implementation Committee (Bill Thompson, Chair) Chairperson Rock stated that it was the sense of the Senate that Senator Thompson should chair the implementation committee, and he thanked him for volunteering to do so. The Senate considered Senator Thompsons proposal that the membership of the committee include two interested faculty members and two interested students in addition to himself. The proposed charge for the committee would be To create a sustainable mechanism for delivering online information about courses to students. In addition, the committee will be expected to report back to the Senate on its progress every other month until it is complete, with hopes for a prototype by registration for Spring 2007 classes. Senator Thompson included a proposed plan for creation of an online distribution mechanism: 1. Meet and discuss a budget for the project with the Provosts office 2. Craft an RFP for the database, user interface and documentation 3. Construct database over the summer 4. Test for usability in late summer/early fall 5. Implementation Senator Thompson proposed that the Student Government Association maintain the database through its Technology Officer and appropriate committee. His proposal points out that SGA is a corporate body and can provide continuity, as well as having the Technology Officer and student computing committee to provide a governance structure for overseeing the database. He added that SGA can promote the database to students, and the SGA representative to Faculty Senate, and/or the Senates representative to SGA, can report on any problems or updates. Senator Thompson stated that he has been informed that SGA does not receive money from the computing fee as he had believed; that money goes directly to University Computer Support Services for ResNet. When asked if SGAs lack of oversight dollars undermines part of his proposal, Senator Thompson responded that the Technology Officer receives talent grant monies and the maintenance can be charged to that particular persons responsibility. He added that if a major revision was needed, SGA would need to come to Faculty Senate with that information and funding would need to be found. SGA representative to the Board of Trustees, Chris Thomas, added that last year SGA returned $11,000 of is budget unused, so perhaps those funds could be used for some of the upkeep. Provost Rallo added that he is committed to help the project but feels that more important than maintaining the database is updating it and making sure that it remains current to ensure its long-term sustainability. Motion: To approve the proposal for the Online Course Information Implementation Committee (Livingston-Webber/Sonnek) MOTION APPROVED 18 YES 0 NO AB Senator Thompson will provide suggestions to Committee on Committees of faculty who have indicated interest in working on the development of the project. 4. Appointment to Student Learning Assessment Committee Chairperson Rock asked for volunteers to the newly created Student Learning Assessment Committee. Receiving none, he asked senators who would consider serving to let Committee on Committees know of their interest. 5. Chairperson Rock asked senators to encourage their colleges to complete and send back to the Senate office their orange flyers expressing interest in serving on councils and committees to which Faculty Senate makes appointments. He added that this is the time when younger colleagues need to begin to build their service. 6. New senators have been declared to be elected for some of the fall 2006 vacancies on Faculty Senate. Linda Meloy will represent WIUQC as a senator at-large, and Virginia Boynton, Lee Brice, and Gordon Pettit will serve from the College of Arts and Sciences. Of the three at-large positions, petitions were received by the deadline from two new senators, Virginia Jelatis, who is currently serving a partial term, and Robert Hironimus-Wendt. The deadline was extended for the remaining vacancy, and petitions are being accepted for that position. Two petitions were received by the deadline for one vacant seat for the College of Education and Human Services, so an election is ongoing for that vacancy. 7. The four finalists for the position of Dean, College of Business and Technology, will meet with Faculty Senate on February 27 in the Union Board Room, February 28 in Stipes Hall 527, March 8 in the Union Algonquin Room, and March 9 in Stipes 501. All meetings will be from 4:00-4:45 p.m. 8. Following a conversation at the February 7 Faculty Senate meeting regarding ֱs observance of Lincolns Birthday rather than Presidents Day, Chairperson Rock spoke with SGA, COAP and CSEC representatives who have joined with Faculty Senate in an electronic poll of the entire campus on this topic. Chairperson Rock noted that the survey states the deadline for response at March 28 whereas the deadline is actually February 28. The Board of Trustees next meets on March 10, and it is hoped that the results of the survey could be presented to them at that time. III. Reports of Committees and Councils A. Committee on Committees (Joan Livingston-Webber, Chair) UNIVERSITY COMMITTEES Board of Trustees/BA Advisory Board Cynthia Ridle, Communication replacing Sharon Evans 07 FA&C OTHER COMMITTEES: Search Committee, Director of Undergraduate Admissions David Connelly, Political Science There were no further nominations. Both nominees were appointed by acclamation. B. Council for International Education (Fred Isele, Chair) 1. Policies and Procedures Chairperson Rock stated that he has had conversations with several interested parties regarding the Council for International Educations proposed policies and procedures. Concerns have been raised regarding various issues with the report, some of which were detailed in emails to senators prior to todays meeting. Chairperson Rock noted that the requirements within the policies and procedures are quite stringent and that, given the nature of WIU and its resources, such a document may create more of a barrier than an enhancement toward encouraging internationalization of the campus. Chairperson Rock explained that CIE was created about two years ago by Faculty Senate with the intention of supporting international education initiatives at WIU and reviewing courses and curricula for international content, similar to the purpose of the WID Committee. He stated that CIE has worked diligently to prepare their policies and procedures but perhaps hasnt received enough direction from Faculty Senate during the process. Center for International Studies Interim Director Tom Tomlinson, who was involved in the creation of CIE, confirmed that it was originally intended as a review body, a watchdog group, that would provide the international piece of the curriculum review process in conjunction with other Senate councils, such as CCPI. Dr. Tomlinson noted that CIE was not intended as an originator of curriculum, which should be generated by the academic departments. Senator Livingston-Webber noted that if CIE is to operate analogously to the WID Committee, it should be noted that the WID requirements were not created by the WID Committee but provide a framework within which the Committee operates. She stated the WID Committee did not begin its operations until the WID program was in place. Senator Livingston-Webber stated she feels it is not appropriate for CIE to have a role in defining an international major or minor; its role should be determining if the curriculum proposed fits the description of what has to happen within an international major, minor, or course. Dr. Tomlinson disagreed, however, stating that he was formerly Chair of the WID Committee and that the Committee did develop the criteria for WID courses and brought those before Senate. He added that WID criteria are very clear 50% of course content must include writing instruction before WID designation is granted. He envisions a similar kind of straightforward process for CIE, which would include evaluation of a submitted syllabus and a check-off sheet for those proposing international curricula to utilize, as is done with WID requests. Dr. Tomlinson noted that there was originally a three-year phase-in of WID and that this process was successful. Senator Jelatis asked if CIE was to be the body responsible for defining what an international class will look like. Provost Rallo stated that if a number of existing international classes are put together in order to create a more coherent curriculum, he would be hard pressed to say that a committee can decide that that those classes do not constitute an international program. But Senator Jelatis pointed out that the Council on General Education currently performs those duties using established measures for determining if a course is to be considered as belonging within Gen Ed. Provost Rallo used the recently approved major in Forensic Chemistry as an example. He pointed out that at no time during the approval process did anyone ask if it complies as a Chemistry course, and it appears that is similar to what CIE is trying to do in their policies and procedures. He added that the process is being made too complex. Senator Jelatis asked whether an international course shouldnt have some competencies that make it different from a regular class, just as Gen Ed classes have to meet certain guidelines as determined by CGE. She stated that some body should keep track of those guidelines and measure whether the curricula submitted meet that content and match WIUs mission. Provost Rallo countered with the example of a class on the history of Asia, which he said would by definition clearly be an international class. Senator Wolf asked, though, if a history of Asia class wouldnt have some aura that would give it an international component; she added that just because a student is taking History of Asia would not necessarily mean they are having an international experience. She asked if other conditions shouldnt be applied to a course that would indicate that it has an international piece within it. Senator Sonnek added that the point of CIE would be to identify those required pieces. Provost Rallo stated that the CIE document is well intended and definitive, but he has several concerns with it based upon his experience with defining and assessing international programs for many years. The Provost questioned what else would need to be provided for a course such as History of Asia to be considered an international course. He feels what is being drafted goes beyond what is necessary. Provost Rallo stated that in the 1970s, area of study programs were drafted to include foreign language competencies, but when subsets such as international trade, international relations, and other issues were established as curricula, there was the desire to broaden the curriculum globally. He stated that it was resolved nationwide at that time that this second portal would be able to operate without foreign language competencies. Dr. Tomlinson noted that perhaps the current conversation should not continue without the presence of Council for International Education members, of which he was the only one present. The Director of the Center for International Education serves ex-officio on CIE. SENATOR LIVINGSTON-WEBBER OBJECTED TO THE REPORT Dr. Tomlinson suggested that the Executive Committee meet with CIE to give them some additional guidance. He stated that the issue must be resolved as quickly as possible since the proposed new International Studies major has now been reviewed by all four colleges and their input incorporated. The proposed major is now waiting for CIEs procedures to be established for its submission into the curriculum process. Dr. Tomlinson told senators that 50 people on campus have worked on the IS major. It was decided that ExCo should meet with CIE members at their meeting tomorrow afternoon. The policies and procedures will return to the agenda for the March 7 Senate meeting under Old Business. IV. Old Business Policy on Departmental Responsibilities Chairperson Rock presented a revised Policy on Departmental Responsibilities with college replaced with college/academic unit where appropriate as directed by Faculty Senate at its December 6, 2005, meeting. In some places, college was replaced by other appropriate wording. REVISED POLICE ON DEPARTMENTAL RESPONSIBILTIES APPROVED 17 YES 0 NO 0 AB V. New Business None One Senator remarked, in reference to a statement in the Executive Committee minutes that afternoon FYE events are impossible to require for student attendance since some have class conflicts, that many of her students also have evening class conflicts so offering FYE events in the evenings does not necessarily solve the problem. 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