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Regular Meeting, 21 February 2012, 4:00 p.m.
Stipes Hall 501
A C T I O N M I N U T E S
SENATORS PRESENT: P. Anderson, B. Clark, G. Delany-Barmann, S. Haynes, R. Hironimus-Wendt, D. Hunter, I. Lauer, N. Made Gowda, M. Maskarinec, B. McCrary, J. McNabb, K. Myers, B. Polley, J. Rabchuk, S. Rahman, S. Rock, M. Singh, B. Thompson, T. Werner, D. Yoder
Ex-officio: Ken Hawkinson, Provost; Tej Kaul, Parliamentarian
SENATORS ABSENT: K. Pawelko, R. Thurman
GUESTS: Esteban Araya, Steve Bennett, Mark Boley, Andy Borst, Karen Greathouse, Autumn Greenwood, Kris Kelly, Angela Lynn, Russ Morgan, Kathy Neumann, Brian Powell, Michael Stryker, Ron Williams
Consideration of Minutes
7 February 2012
MINUTES APPROVED AS DISTRIBUTED
Announcements
Approvals from the Provost
Request for New Course
ECON 496, Seminar in Economics, 1-3 s.h.
Request for Change in Major
Forensic Chemistry
Provosts Report
Senator Thompson asked when the next Provosts Open House would be held. Provost Hawkinson responded that an Open House on the Macomb campus will be held from 3:00-4:00 p.m. on March 22 in Sherman Hall 205. A Provosts Open House was held on February 7 at the Quad Cities Riverfront Campus. The Provosts Advisory Council will meet tomorrow.
Senator Thompson inquired about the status of the foreign film series. Provost Hawkinson related that the international film series was cancelled mid-season in fall 2011. Several campus and community leaders brought this situation to the attention of the President and Provost and expressed a desire to see the films continue to be offered. Provost Hawkinson stated he spoke with the local Rialto Theatre owner and with WIU film faculty, and the group has been working to bring back the international film series as more of an educational event. He stated there are plans to use some fine arts fees to make up for any loss to the theatre from poor attendance; additionally, the University wants WIU students to be able to attend the films for free. Provost Hawkinson stated that in an effort to greater involve ֱ students, faculty are encouraged to tie assignments to the international film series, and students will take turns introducing the films, critiquing them, and holding sessions to discuss the films with community members. WIU film faculty will assist the Rialto in choosing the films to be offered. Provost Hawkinson stated he thinks it is important to retain this arrangement between the University and the community and to get students and faculty more involved.
Student Government Association (SGA) Report
(Autumn Greenwood, SGA Representative to Faculty Senate)
SGA and the InterHall Council will jointly sponsor a formal dance on March 29 beginning at 6:30 p.m. with dinner at 7:00 p.m. Tickets are $5 per person and may be purchased from the Office of Student Activities. Ms. Greenwood told senators the dance will have a Las Vegas theme, and all proceeds will be donated to Shaymus Guinn, the son of head womens soccer coach Tony Guinn, who is battling cancer.
Other Announcements
Council for Intercollegiate Athletics (CIA) Chair Andy Baker provided senators with a follow-up from Senior Associate Director of Athletics Josh Moon to a question raised at the February 7 Faculty Senate meeting. Senator Lauer had received a letter from a student-athlete indicating the need for four missed Tuesday-Thursday classes as well as two departure times on Thursdays at 2:00 p.m., thus giving the appearance that six total Thursday classes would be missed for the semester. Mr. Moon explained in his email that When coaches develop their schedules for approval from CIA in the fall semester, they estimate that no student-athletes will have class after 2 pm due to practice and travel times. The head coach then develops the missed class letter for their respective sport usually before classes start for the subsequent term to ensure it is delivered to all professors within the first week(s) of classes For this semester, there is a small percentage of baseball student-athletes that do have class on Thursdays at 2:00 pm (or after), thus the head coach will adjust their departure time on the indicated Thursdays to after the conclusion of the last class for a traveling student-athlete on that day. The departure time on these 2 Thursdays will most likely be 4:00 or 5:00 pm. In the future, we will adjust the class absence letters to reflect a later departure time (probably 5:00 pm) to avoid confusion.
The Executive Committee declared elected those individuals who submitted petitions for uncontested races for Faculty Senate seats vacant in fall 2012. Those included:
Andrea Hyde, Educational and Interdisciplinary Studies, WIUQC senator at-large
Lee Brice, History, Macomb senator at-large
Sean Cordes, University Libraries, Macomb senator at-large
William Polley, Economics and Decision Sciences, Macomb senator at-large
C. Gregg Jorgensen, Curriculum and Instruction/Special Education, representing Education and Human Services
Seven petitions were received for four seats on Faculty Senate designated for the College of Arts and Sciences. An election will be held to determine four representatives from petitions received from the following Arts and Sciences faculty:
Tarab Ahmad, Chemistry
Julie Baylor, Nursing
Jongnam Choi, Geography
Jin Jin, Chemistry
Gilles Kouassi, Chemistry
Susan Romano, Biological Sciences and Geography
Mohammad Siddiqi, English and Journalism
Ballots for the Arts and Sciences election are due by February 29. Of the four Arts and Sciences senators, three will be appointed to three-year terms and one will receive a two-year term; the Faculty Senate Executive Committee has determined that the Arts and Sciences candidate receiving the fourth highest vote total in the current election will be appointed to the two-year term.
Reports of Committees and Councils
Council for Curricular Programs and Instruction
(Steve Bennett, Chair)
Requests for New Courses
ARTH 392, Medieval Art, 3 s.h.
Senator Yoder noted that it appears from the request that the departments need for another WID course is the only justification for the request. He stated that the need for an additional WID course is not consistent with the need to offer a new course; the department could request WID designation for an existing course, so this does not seem like a solid justification. Senator Rabchuk pointed out that ARTH 392 is intended to replace ARTH 489, Early Christian, Byzantine, or Medieval Art, which will be dropped.
Senator McNabb asked how ARTH 392 fits in with the rest of the Art curriculum. She noted that the department already offers ARTH 282, History of Art: Ancient Through Medieval, and ARTH 283, History of Art: Renaissance to 1900, and the current proposal seems to be for an ARTH 282 rather than 392. Senator McNabb asked why the proposal is for a 300-level course rather than assigning it a 200-level number where it would seem to fit in the sequence. Senator Myers, who is a professor in the Department of Art, replied the 200-level Art courses are survey courses that cover Art history through medieval times and beyond, whereas ARTH 392 will be a specialized course strictly dealing with medieval art. She said the Art Department has hired a faculty member whose specialty is medieval art, and she will be teaching this course. Senator Myers added that the departments accrediting body, the National Association of School of Art and Design (NASAD), indicated the need for more upper-level art history courses for WIUs students.
Senator Hunter asked if the catalog description is appropriate since it states the course is An historical introduction to the art and architecture of medieval Europe. He suggested the reference to an historical introduction should be omitted, and the catalog description be simply The art and architecture of medieval Europe or A history of the art and architecture of medieval Europe since an introductory course covering this period already exists. He asked if the course is really intended as an introduction or represents more of an in-depth look at this period. Senator Myers responded ARTH 392 is both an introduction and an in-depth look at this period; students do not have to take either of the survey courses before taking ARTH 392. Senator Hunter said it seems misleading, if Art already offers an introductory course for this period, to refer to that course as a survey of the material and 392 as the introduction. Senator Myers expressed her willingness to check with the professor to see if changing the catalog description to An in-depth look at the art and architecture of medieval Europe would be acceptable. Senator Lauer noted that if students have not taken the 200-level survey course, referring to ARTH 392 as an introduction would be entirely appropriate.
Senator Anderson asked why the only prerequisites are ENG 180 and 280 and why there are no other Art history courses as prereqs. It was noted that the ENG 180 and 280 prereqs are required because ARTH 392 is requesting WID designation after it is approved as a new course. Senator McNabb remarked that every student getting a BA in Art has to take ARTH 282 and 283, so it seems strange that those courses would not be listed as prereqs, particularly when ARTH 392 is being proposed as a WID course so would presumably draw students from the Art majors.
SENATOR MCNABB OBJECTED TO THE COURSE
Parliamentarian Kaul explained that senators could now bring forward a motion to restore consideration of the course to the present agenda, adding that if no motion to restore is made, the course returns to CCPI. Chairperson Rock and other senators summarized that the issues that have been brought up regarding the course proposal include the need to elaborate regarding the course justification; additional prerequisites; change of the course description; and justification for why the course is numbered at the 300-level.
Motion: To restore consideration of ARTH 392 to the agenda (Hironimus-Wendt)
MOTION FAILED 5 YES 11 NO 2 OB
The request for new course ARTH 392 will be returned to CCPI.
PHYS 461, Astrophysics I, 3 s.h.
Senator Made Gowda asked if the two courses are part of the Physics major; Physics professor Esteban Araya responded they are not. Senator Made Gowda asked if the department expects this to affect their enrollment. Dr. Araya responded the department previously offered these courses under the PHYS 476, Special Topics in Physics, title and had sufficient enrollment of both undergraduates and graduates. Ms. Greenwood asked why the courses will only be offered every two years. Dr. Araya responded the main reason is enrollment; also, the department expects many graduate students to take the courses. Senator Rabchuk added that quite a few of the upper division Physics courses are offered only every two years. Senator Yoder asked if the department would be pursuing G designation for the courses; Senator Rabchuk replied affirmatively.
PHYS 461 APPROVED
PHYS 462, Astrophysics II, 3 s.h.
PHYS 462 APPROVED
Writing Instruction in the Disciplines (WID) Committee
(Kris Kelly, Chair)
Request for WID Designation
ARTH 392, Medieval Art, 3 s.h.
This request was unable to be considered since the proposal to add ARTH 392 as a new course was sent back to CCPI. Senator Rabchuk remarked that the discussion included in the WID proposal was impressive.
Council for International Education
(Michael Stryker, Chair)
Request for Discipline-Specific Global Issues
FCS 375, Diversity of Dress, 3 s.h.
Chairperson Rock noted that under each descriptive passage on the form there are a number of examples that are not completely sequential. One example of ways that students can recognize the interdependence of countries/cultures/societies includes the example Students go to a second-hand clothing store and find an ensemble. They take a picture of themselves in the ensemble. Attached to the picture they write a short review of where they shopped, items they purchased, total cost, and whether they enjoyed the experience. Class discussion will include the impact of the international second hand shop donations on the economy of third world countries. Chairperson Rock stated this example seems to indicate that students are supposed to spend money; he asked if that information will be included in the course description since faculty are supposed to let students know on their syllabi about all expenses related to their courses. He expressed concern that students need to be notified of this potential expense unless there is a departmental budget to cover these expenditures. Dietetics, Fashion Merchandising, and Hospitality Chair Karen Greathouse replied this project has always been a part of the FCS 375 class. She stated that although an outfit can be purchased a second hand store for as low as 75 cents if one is careful with expenditures, the department will be happy to foot the bill for the purchases on students behalf.
Chairperson Rock asked if the department meant for the examples included to be consecutive. Dr. Stryker replied that he spent quite a bit of time with Dr. Greathouse rewriting portions of the request, and it went through several iterations which might have resulted in the misnumbering, which will be changed before it is sent forward.
FCS 375 DSGI DESIGNATION APPROVED
Request for General Education Global Issues
FCS 300, Food and Culture, 3 s.h.
Senator Rahman noted that the course description as specified on the syllabus reads, Food and food habits as understood within the context of culture. Provides cultural overview necessary to avoid ethnocentric assumptions concerning the diet of United States minority groups. Senator Rahman stated that while she understands the course may have a global, i.e., international, emphasis, the specification of United States minority groups in the course description indicates there may not be any international content whatsoever. Dr. Greathouse explained that she created FCS 300 more than 15 years ago; at that time, the Faculty Senate insisted that the course be called Food and Culture in America. She stated that when the department looked closely at FCS 300 last year, they traced all of the foods discussed to their regions and verified that the course does discuss the cultures, climate, religion, minority groups, and other aspects of the countries of origin. The department removed of America from the course title, but Dr. Greathouse admitted that the course description does not now match the nature of the course as closely as it should. Dr. Stryker informed senators that CIE members voiced the same concern, but once they closely reviewed the course syllabus and topics discussed, that concern was allayed by the content. He added the catalog description might appear American-centric but that is not borne out by the topics and information included on the syllabus. Senator Hironimus-Wendt stated the course description is important because it represents catalog copy and asked if the department would be amenable to changing it to read, Provides cultural overview necessary to avoid ethnocentric assumptions concerning the diet of minority groups or ethnic groups in the United States. Senator Rahman stated this would not address her concern. She pointed out that Gen Ed multicultural credit and global issues credit have been separated out at WIU; she believes FCS 300 is clearly a multicultural course but she objects to it being a global issues course unless both the course description and the syllabus represent countries other than the United States. Parliamentarian Kaul observed that the course title has already been changed, but there is some uncertainty whether the course description was changed at that time; he expects, however, that the department will change the verbiage in order to bring the course in tune with a global issues designation. Senator Rahman stated that once the course description is changed, she would like to see a syllabus that is modeled on the FCS 375 syllabus which shows what types of projects will actually be included in the course. She stated the FCS 300 syllabus mentions eight to ten possible activities, half of which are not global, and she could imagine the class may only get to about half of that number; additionally, the syllabus does not break down the international component.
SENATOR RAHMAN OBJECTED TO THE COURSE
There was no motion to restore consideration of this course to the agenda. The course will be sent back to the Council for International Education for revision before it can be brought back to Faculty Senate. Chairperson Rock summarized that senators would like to see the international component broken out in the syllabus and the course description changed to accurately match the scope of the course.
Summer School Committee
(Brian Powell, Chair)
The Faculty Senate Summer School Committees recommendation states that:
There is a widespread belief on the part of faculty and department chairs that more summer school classes could be offered if not for current budgetary constraints. [In the 2011 SSC survey, 64% of responding faculty members reported that they have not been able to teach summer school as much as they would like to due to budgetary reasons. Similarly, more than half of the comments from Chairs about barriers to offering summer school include the words money or budget.] There is also a widespread desire on the part of students to have a larger variety of courses offered during the summer (including courses in their majors). [In the 2011 SSC survey, 64% of responding students said that the courses they need are not being offered in the summer, and 75% of students said they wanted courses in their major to be available during the summer.] Moreover, the administration has resolved to make ֱs summer session more robust.
In light of these considerations, this committee recommends that a formal, uniform, and user-friendly set of procedures be created to allow department chairs to request funding for additional summer school courses. This program could be similar to the Provosts Travel Award program, except that any money paid out through this program could be met or exceeded by additional revenue brought in through summer school tuition. We envision a standard form available on the Provosts website, which chairs could use to request such funding. We further envision a set of explicitly stated criteria which would govern decisions regarding which classes are to be funded.
As requested at the Executive Committee meeting, Provost Hawkinson provided senators with a breakdown of the summer school budget for the last three years:
Summer 2012
COAS will receive $343,590 based upon 5,376 Summer 2011 credit hours
COBT will receive $232,700 based upon 3,639 Summer 2011 credit hours
COEHS will receive $554,060 based upon 8,670 Summer 2011 credit hours
COFAC will receive $169,650 based upon 2,654 Summer 2011 credit hours
TOTALS $1,300,000 20,339 SCH
Summer 2011
COAS received $298,142 based upon 4,446 Summer 2010 credit hours
COBT received $264,278 based upon 3,941 Summer 2010 credit hours
COEHS received $578,248 based upon 8,623 Summer 2010 credit hours
COFAC received $159,332 based upon 2,276 Summer 2010 credit hours
TOTALS $1,300,000 19,386 SCH
Summer 2010
COAS received $318,592 based upon 4,458 Summer 2009 credit hours
COBT received $246,824 based upon 3,454 Summer 2009 credit hours
COEHS received $551,070 based upon 7,771 Summer 2009 credit hours
COFAC received $133,498 based upon 1,868 Summer 2009 credit hours
TOTALS $1,250,000 17,491 SCH
Provost Hawkinson told senators each year he receives a summer school pot, which this year will be $1,350,000. He keeps $50,000 in reserve to pay for advertising/marketing, new initiatives, and incentive dollars for colleges. He breaks down the remaining dollars based upon the previous summers student credit hour (SCH) production for each college. Provost Hawkinson explained that if a colleges SCH production has increased, they will receive a bit more of the pot while if they have decreased, they may receive a little less. Deans redistribute their allocation to their various departments, probably using the same or similar method while taking into account departments special needs. Provost Hawkinson stated that deans try to make sure that every department gets to offer at least one course every summer in order to be able to provide something for their majors and to enable their faculty to be able to teach during the summer. The Provost stated that this is an unofficial requirement but has been past practice. Additionally, courses are assigned to faculty within departments contractually through utilization of departmental summer rotation plans.
Provost Hawkinson stated a number of considerations go into what courses are offered in the summer. He explained the University would like to make money in the summers if possible or reach at least the break-even point in terms of SCH production. He related the faculty contract states that class size limit shall be the same in the summer term as it is during the rest of the school year. Provost Hawkinson said it is impossible for many courses to reach that limit in the summer; the University tries to enroll 15 undergraduates or ten graduate students per course but he has sometimes approved courses with ten undergraduate or five graduate students. He stated that while deans and department chairs are encouraged to offer courses that will attract higher enrollments, an important component of summer is to take into consideration the special needs of departments, such as courses that are needed to allow students to complete a program; these decisions are made at the departmental and college levels.
Provost Hawkinson stated that if the University were to develop an entrepreneurial summer school model similar to the Provosts Travel Awards, it must be recognized that there are set criteria established for the entire University for those awards and a University committee to determine if an individual has met those criteria. He stated that under the faculty contract, these kinds of decisions for summer school cannot be made at the University level; they must be made at the departmental level. The Provost reiterated that he does keep a reserve so that if a department has a course or courses that are extraordinary strong, he can provide that department with additional money; this is not, however, because a faculty member has asked for additional money or applied to teach a certain course but because a chair has asked for additional funding. He stated the next faculty member in the summer rotation would get to teach that course unless there are specific program needs for specialization in a given area. Provost Hawkinson would not like get into the practice of deciding what courses should be offered each summer; he believes that should be decided by chairs working with faculty because they are the ones who really know what is best for their departments. Provost Hawkinson explained he can make broad decisions if a course is filled at 40 students and a chair tells him the department could fill another class of 40, but he would not want to make judgments about what is and is not needed. The Provost stated he could see inherent conflicts if such a model were adopted with the strong possibility of chairs and faculty being upset.
Dr. Powell thanked Provost Hawkinson for his comments and information and explained his committee was not meaning to recommend anything radical. He said the committees recommendation concerns how the University splits the basic amount assigned to summer school. Dr. Powell stated he appreciated Provost Hawkinsons remarks about faculty rotation and equity, and his committee is not saying WIU should change to an invisible hand or laissez faire method of funding summer school. He explained the committee is not proposing to change the method whereby deans determine how much departments are allotted from their summer school allocation based upon the previous summers SCH but rather how that base allotment can be supplemented. Dr. Powell noted that a lot of individuals seem to want to expand summer school, and his committee has considered how it can be expanded, how faculty can teach more often or how departments can offer more than they did the previous summer or more than last summers SCH results allow them to offer. He explained that currently if a department wants to offer a course for which it does not have funding, it would be a rare event to convince the dean and the Provost that the funding is needed. Dr. Powell said SSC considered what would happen if instead of supplementing summer school funding in that way, which involves a slightly mysterious process in order to be allowed to dip into the reserve money, there were some kind of mechanism to encourage faculty and chairs to think about offering one or two courses beyond their budget and how to make that viable. He said the committee tried to develop a general idea to encourage profitable courses beyond the budget allotments.
Provost Hawkinson remarked that what the Summer School Committee is proposing is quite common in universities around the country; in some universities, summer school is run out of a continuing education division where faculty can individually propose what they wish to teach and receive money directly. He said that while he is open to and has discussed all kinds of models, he believes such a change represents an issue in which the union would need to be involved. Provost Hawkinson pointed out that he cannot negotiate contractual issues with the Faculty Senate, and what the Summer School Committee is suggesting is for faculty to go outside their base, which violates the contract and would open the University up to grievances from faculty higher on the rotation than the faculty member proposing the additional summer school course. Dr. Powell responded under the committees proposal it would still be up to the department to offer a particular class, so the rotation would still be in effect and relevant. Provost Hawkinson observed this already occurs and is what his reserve dollars are intended to accomplish; chairs provided with the reserve money are expected to follow the rotation. Dr. Powell explained that the committee tried to conceive of a different way to supplement the base summer budget, such as a formalized process that would not involve going to a possibly begrudging figure to request additional money.
Senator Rabchuk remarked that clearly the kind of flexibility the Summer School Committee is looking for basically comes down to the rotation; there is not enough money for all faculty to offer classes over the summer months. He noted that typically there is no choice as to which faculty get to teach summer courses, and there are few opportunities to offer specialized courses because departments must offer what will attract the most enrollments. He believes this must be a union issues, but observed there is an entrepreneurial model in place for faculty who wish to offer online courses. He stated that there is a separate pot of money allocated for Rick Carter, Executive Director of the School of Distance Learning, International Studies, and Outreach, and a method whereby faculty can submit ideas for offering online courses which provides more funding flexibility. The Provosts summer session budget document states that The BGS program will receive a total of $150,000 ($50,000 will be kept in reserve) from the technology fee paid by students who take the on-line courses. Provost Hawkinson agreed there is more flexibility for online courses in the fall and spring semesters, which can be very entrepreneurial; online courses are paid on a per-head per-semester hour basis, so there can be one to 50 students in a class, but in the summer the online courses still fall under the faculty rotation. He explained that Dr. Carter works with deans and chairs to determine what will benefit the Bachelor of General Studies program; there is also a program needs issue involved in the process because the faculty member must be trained to teach online.
Dr. Powell explained that the SSCs proposal grew out of the surveys conducted by the committee last year; the committee spent a few meetings talking about the survey results and what they meant, and those conversations led to the current proposal. Dr. Powell emailed and met with UPI President John Miller and told senators Dr. Miller basically signed off on it.
Senator Maskarinec pointed out that under the Summer School Committee proposal, faculty would not request to teach specific summer courses; that would continue to be the responsibility of chairs. He noted the departmental rotation would still be followed with the exception of special program needs, so that should not be an issue. He summarized that what the Committee is asking for is a more formalized procedure. Dr. Powell agreed that what the Committee would like to see is a more clear and transparent procedure that is more on the radar so that it is put in faculty minds that if they come up with a good idea for a summer course, they might be able to get it taught.
Senator Maskarinec remarked the problem with the proposal is its profitability; a faculty member can propose a new course but there is the question of whether it will draw enough enrollments to reach the necessary minimum. He noted that there exists a provision in the UPI contract to pay faculty for underenrolled summer classes, but it provides $75 per student per credit hour, which has only increased $10 since 1996, so it is not really worth a faculty members time to take on a challenge like that. He noted that in fall 1996 tuition was $85 per credit hour and it is now $254 per credit hour for undergrads. Senator Maskarinec would like to see the contract adjusted to address that discrepancy so that if a course doesnt make in the summer months faculty would still want to teach it and it would not be a profitability issue for them.
Senator Lauer remarked that the Provost has indicated that part of the money he keeps in reserve each summer is intended to incentivize, and the Summer School Committee has requested to do more of that. He asked whether Provost Hawkinson has found that the incentive money has been effective or if he would like to do more with it. The Provost responded that the reserve came about as a result of the review of summer school two years ago. At that time, the Provosts office determined to return $1 per credit hour to colleges that they could use for faculty travel; the University generated about 20,000 SCH last summer, so $20,000 would have been spread among the colleges for faculty travel. He stated the idea behind this return was to provide even more incentive to increase enrollment because more money would be coming back to the colleges dependent upon their generation of student credit hours. Provost Hawkinson stated that because of the budget crisis, however, he has not been able to give that money back to colleges as he had intended. He stated that of the $50,000 kept in reserve each summer, about $16,000 is devoted to marketing; the rest is devoted to adding some courses, such as computer science and public speaking last summer, where an enrollment spike is identified and departments see an opportunity to increase their credit hour production. Senator Lauer asked if Provost Hawkinson has found this use of the reserve funds to be effective; the Provost responded that he has found it to be very effective. He related that chairs try to choose courses that will meet enrollment minimums or that they particularly need, while the best courses to offer in the summer are those that will satisfy the greatest number of student requirements for instance, a Gen Ed course that meets requirements of the major, fits in the humanities and multicultural categories, and can be applied to the Bachelor of General Studies will generally see enrollment pouring in. Provost Hawkinson stated that if he can catch these types of courses and use the reserve, which has been held back for the past three years, he seems to get good results. He added that, in a general sense, there are many summer school models in which he would be interested if the union would bring them to him at some point in the future.
Senator Rahman said she can see why some might think the summer faculty rotation could be a problem with the Committees proposal, but it still seems to be a process between chairs and deans with chairs asking for the money rather than faculty directly. Senator Rahman stated she really likes the Committees proposal, especially that the chairs would write up specific requests and the process would be transparent. Provost Hawkinson informed senators that he meets with Deans Council and with Chairs Council each fall and always includes a section on summer school. He said chairs are asked to make certain that they discuss summer offerings in their faculty meetings and inquire what faculty think should be taught in the summer. He stated that if chairs arent having these discussions with their faculty, faculty should remind them to do so because summer school should be widely discussed, which is essentially what the Committees proposal is suggesting.
Senator Thompson remarked the faculty union supports anything that will increase their members compensation, so if there is a plan that increases the number of courses that can be offered, UPI is always about more, not about less, although Provost Hawkinson is correct in stating that these types of things cannot be discussed or negotiated on the Senate floor. He noted that Provost Hawkinson has stressed that the University needs to make money in the summer months, but asked whether that is not the case in fall and spring semesters as well. Provost Hawkinson pointed out that in the fall and spring WIU enrolls about 13,000 students; Registrar Angela Lynn added that last summers tenth day count showed 3,870 enrolled. The Provost explained that the money generated from tuition over the summer months is far less, but the expenses remain the same; air conditioning, mowing, recruiting, and payroll for all of the people behind the scenes still need to be paid over the summer. He stated that while it would be great to attract 6,000 students to summer school, the fact remains that there are far fewer students and about the same costs to maintain the University. Senator Thompson remarked that it almost sounds like the logic would be that faculty might be asked to get paid at a different rate in the summer than they do at other times of the year but other WIU employees would receive the same amounts that they do throughout the year; those people who mow the grass would get paid the same whether it is September or April, but faculty might conceivably be asked to get paid a different rate because it is July. He added that the Universitys current model specifies that faculty get paid the same for 3 s.h. of work in July as they do in the other months of the year, but the union is sometimes asked why the pay should change under some models for work done in certain months of the year when it does not change for other employees. Provost Hawkinson noted that the full months salary per three academic credit equivalent points (ACEs) at WIU is among the highest level of compensation of universities in the country. He added that entrepreneurial models often offer compensation on a per head basis or there is a certain flat rate established per course.
Senator Hunter remarked that his department has a phenomenal new faculty member in the Quad Cities and asked what kinds of efforts are being made to establish a strong summer program on that campus. He remarked that many departments have dual offerings on both the Macomb and Quad Cities campuses and might not be able to fill a course in Macomb but could pack a class in the Quad Cities. He wonders if a good portion of the $50,000 is going to marketing in the Quad Cities in order to increase its potential. Provost Hawkinson responded that there are marketing efforts being made in the Quad Cities, including billboards near the 60th Street building and near St. Ambrose. He related that Interim Associate Provost Kathy Neumann, who is the Director of Summer School, and Director of University Relations Darcy Shinberger have designed a wonderful new billboard featuring Colonel Rock III. Provost Hawkinson stated that summer school has been a challenge in the Quad Cities due to low numbers, but he has often let courses meet despite being below the enrollment threshold because WIU is trying to start new programs there. He said that the University must always offer at least the same number of courses as the previous year, and program needs often go into the planning for the Quad Cities, especially with new programs. Provost Hawkinson hopes that the necessity to make exceptions for low-enrolled classes in the Quad Cities will no longer be necessary as their programs grow.
Senator Werner remarked that payroll needs and the upkeep of WIUs buildings must occur in the summers whether 50 courses are offered or 100; she noted that rather than being most costly, summer school may actually be less because WIU would not shut its doors over the summer whether there were courses bringing in income or not. Senator Werner recalled that last year there was discussion about capturing some of the students who come home to the Quad Cities metro area over the summer from the other universities they have been attending elsewhere. She asked if any marketing efforts have been directed toward that goal. Provost Hawkinson stated that two years ago ֱ started a very comprehensive marketing plan that is continuing to evolve. He related the effort has included billboards, advertisements in newspapers, and flyers distributed to chambers of commerce groups. Dr. Neumann added that banners have been posted in key places on both campuses; table tents have been set up in the University Union and the Riverfront Campus; newspaper ads have been submitted to school newspapers on several campuses outside of WIU; and advertisements are being run in area newspapers like The Quad Cities Times and locally in Macomb. Provost Hawkinson stated that he hopes faculty in the Quad Cities and Macomb will mention to all of their classes the summer course offerings and encourage their students to take them.
The Provost stated that in terms of the budget, summer school last year got WIU through its July payroll, so every penny earned in summer is significant. He said he would be delighted if there were more money to devote to summer school and noted that that University did receive an extra $100,000 two year ago; additionally, sometimes the budget is augmented by the individual colleges who put some of their own resources toward summer school. He noted that right now budgets are flat across the board, including that for summer school, but ֱs summer school does raise about $3.7 million for the University, which is substantial.
Parliamentarian Kaul related that from a chairs perspective he requests summer courses based upon program demand and the kinds of courses that are likely to make their enrollments based upon the previous summers data and what courses had to be cancelled. He noted that if SCH production for a department falls into a downward spiral, it can be hard for departments to pull themselves back up; unless that particular piece of the pie is increased, departments will continue to offer what they typically have offered. He hopes that online courses will have a larger impact in the future because the University will be able to reach new markets.
Senator Hironimus-Wendt stated he is not terribly concerned about being innovative and creating new summer school models. He wants the University to be careful that faculty in one area creating new and innovative courses do not take students from another area because the number of students attending ֱ is finite and this could fundamentally change how courses are offered. Senator Hironimus-Wendt learned a lot from the process of creating an online course, which he said felt like he was almost taking a class and was a wonderful experience. He explained that once that course exists, he is paid for creating it but does not have ownership of it; it exists for the University and for the department. Senator Hironimus-Wendt stated his SOC 300 online course, offered once a semester, is very popular, but various faculty teach it according to the rotation, and any extra income it generates it is a WID/BGS/multicultural online course goes to the department. The department must keep its enrollment at 30 because it is a WID course, but they are offering two sections this spring and one this summer, and it is always in demand. He believes online courses are a good way to enhance departmental funding.
Senator Singh told senators that it intrigues him that summer school seems to be held to a greater standard in terms of accountability. He stated that Senator Werner was correct in pointing out that the Universitys fixed costs are here to stay. He also noted that SCH may not always be an accurate measure of the revenue stream versus the cost structure because there are other elements that go into a courses enrollment, such as employee and dependent tuition waivers, that affect those numbers. Senator Singh believes that the revised net revenue of courses might be worth considering.
Senator Singh remarked that it may be time to start assessing what is and is not working with the comprehensive marketing campaign. He noted that all of the elements identified by the Provost and Interim Associate Provost represent traditional marketing media, and the student body may or may not be tapping into those traditional media. He stated that the non-traditional, electronic and social media should also factor into the marketing conversation. Senator Singh thinks that students should be asked what marketing media they tapped into billboards, inserts, newspapers, etc. so that WIU can hopefully improve on that communication. He also thinks it may be worthwhile to determine longitudinally, from summer to summer, how many non-WIU students are being attracted to ֱs offerings, particularly in the Quad Cities.
Provost Hawkinson stated the University recently completely overhauled its website and every support page that feeds into its website, and that hits to the website are tracked. He agreed that there are students that take WIU courses utilizing tuition waivers, but once benchmarks for summer programs are established what he is really rewarding is enrollment. He explained that every number is not perfect and does not take into account every possible consideration, but when positive changes occur they can be rewarded. Provost Hawkinson pointed out that summer school SCH production increased from summer 2009 to summer 2010 and from summer 2010 to summer 2011, so there has been substantial growth and positive results because of the many initiatives that have happened the last couple of years.
Andy Borst, Director of Admissions, told senators he has discussed the possibility of tracking non-WIU summer admissions. He stated that WIU does have the ability, utilizing student social security numbers, to track students from WIU feeder counties attending colleges elsewhere. Admissions currently directs recruitment mailings to their home addresses in addition to traditional marketing efforts in order to encourage them to take summer courses at ֱ.
Senator Thompson remarked that the elephant in the room for ֱs summer school discussions is its partners in education, the community colleges. He observed that a many students plan to take their Gen Ed courses at community colleges over the summer because they are less expensive than taking them at WIU. He asked if there is a way of determining how much potential income WIU loses over the course of the summer to community colleges, what community colleges students choose to go to and what credits they earned there. Provost Hawkinson stated that this is an area in which WIUs online courses have made a significant impact even though there is a difference in cost. He pointed out that the more requirements WIU can meet through its online courses, the better, because that is one area that community colleges cannot provide. Provost Hawkinson noted that WIU only meets 55 percent of students needs for public speaking; many students take public speaking and English composition at their community colleges, but this is an untapped market. He informed senators that WIU now offers an online version of the public speaking course, and sometimes students want to take these courses from WIU professors rather than at their community colleges. Provost Hawkinson has added a statement on the website that ֱs summer courses are taught by PhDs; he believes that ֱ should also offer 300- and 400-level courses in the summers because that is something community colleges cannot offer.
Senator McNabb referenced the example Provost Hawkinson used regarding the popular computer science course last summer which receive some of the reserve money and was able to add another section or two to accommodate interested students. She asked if those extra students would count toward the departments SCH for this summer so that they are on a path to continued success from the short-term outlook. Provost Hawkinson responded that those additional students will count toward this summers SCH, as would be true for any department that quickly maxed out their enrollments, so this is an opportunity that is available to other areas. He added that computer science summer courses typically fill in days rather than in months.
Senator Werner pointed out that according to the SSC survey, 64 percent of WIU students indicate that the courses they need are not offered during the summer. She wonders how the University is factoring that information into their planning and working on what students need. She noted that discussions about what courses make may be a different one than what courses student need. Provost Hawkinson responded the courses offered in summer are Gen Ed, for the most part, as well as courses in large majors that receive good enrollments, so he finds the results of the survey perplexing unless they can be explained by students wanting a specific Gen Ed course that is not offered in the summer. He noted that 20 Gen Ed courses might be offered in the summer rather than 500 in the fall; there are about six to eight humanities courses offered in the summers and about 50 to 100 in the fall. He added there are still choices within every Gen Ed category, and the University is not at capacity in any category so there are plenty of opportunities for students to get what they need. Dr. Powell pointed out that, much to the Summer School Committees chagrin, when they tallied the results of their survey they found that 82 percent of respondents were juniors, seniors, and graduate students, so the data is very skewed. The Committee thinks that freshmen and sophomores likely deleted the survey email, and upper classmen indicated they want more upper level courses.
Dr. Powell related that the Summer School Committee brought in a number of speakers to their meetings, including about eight advisors. He noted that one issue that prevents students from taking summer school at WIU, in addition to less expensive Gen Ed courses at community colleges, is that students need summer jobs, and they cant find them in Macomb. He related that some advisors are suggesting to the Committee that upper level online courses may be successful, which Dr. Powell found to be a surprising suggestion. He admitted that online courses are not the ideal method for all areas, but the Summer School Committee wants to encourage conversations about what sorts of classes would be attractive and encourage the growth of summer school.
Dr. Powell suggested one way the Summer School Committees proposal might work is to design it to meet a certain target in order to reach a specific percentage increase, and then it would be up to faculty and chairs to produce proposals and some kind of evidence, such as lists of students who have expressed interest in taking the proposed courses. He suggested if courses do not take off, they could be cancelled. Dr. Powell stated the question is one of what degree of risk faculty and administrators are willing to take. Provost Hawkinson responded the University has tried very hard to make sure that summer classes are sufficiently enrolled as there is nothing worse than having to cancel a class in the weeks leading up to it for a faculty member who has been at the top of the rotation. He stated the faculty member may have been counting on those funds and normally does not want to teach low-enrolled classes for the default rate of $75 per credit hour; students also count on class being offered, so the University tries not to have to cancel summer courses.
Senator Rabchuk recognized that the Summer School Committee has worked to brainstorm and identify new markets and ways to access new student populations. He noted that if courses were offered over the summer that fit within a sequence, such as calculus, it might be very helpful to some students but probably would not be likely to fill. Senator Rabchuk stated he can see where the University at the moment is trying to open the door so that if an individual develops a new process or new avenue the administration is willing to fund it as a starting point. He noted that the Department of Physics has developed an AP course that would be appropriate for high school students and would count toward college credit; the course did not fill last year, but the College of Arts and Sciences is committed to trying it again. If successful, this course could attract some of the best area high school students to ֱ and would meet a need. Senator Rabchuk believes that faculty have to work hard to identify new student populations as well as working with the Director of Admissions to identify who the University would like to target, and it will be an incremental process. He suggested there may be the need for better data from students regarding what they are looking for in the summer.
Ms. Greenwood observed that she knows of many students who plan to attend community colleges this summer, not just for Gen Ed courses but also classes in their majors that they may be unable to take at WIU because of scheduling issues and getting off track for graduation because of poor advising. She noted that many students do not feel the courses they need for their majors are available at WIU over the summer, but additionally when they try to register for online courses they often find that those are reserved for Bachelor of General Studies students. She related the course reserved for BGS students may be the only section of that class, and when the reserve is finally taken off there may only be two spots left in that section. Ms. Greenwood suggested the University develop more online courses that are not specifically reserved for BGS majors, noting that this is an issue for online courses in the fall and spring semesters as well. Provost Hawkinson remarked that Ms. Greenwood has brought up some good observations. He stated that every year the University tries very hard to match need to the courses that are offered. He stated that if there is a need such as Ms. Greenwood is describing and that is evident from a waiting list from the previous year, a second section of those courses can be offered the following summer. Ms. Greenwood observed she does not think students know they can put their names on waiting lists for online courses; once they see courses are reserved for BGS students, they forget about them or just keep checking frequently to see if they have opened up but do not know where to put their names on a waiting list. Provost Hawkinson stated that advisors and department chairs are asked to keep lists of interested students to help gauge whether another section of a course needs to be opened, so it is important for students to call their advisors and chairs.
Parliamentarian Kaul observed that the University cannot physically offer successfully 100- or 200-level courses in community college territory unless they are online. He observed the Summer School Committee proposal has one merit: the suggestion that some seed money should be reserved to explore opportunities for summer school that have not yet been explored. He stated that if some seed money could be kept aside that does not infringe upon the current model for funding summer school, something similar to Dr. Carters online model might be attempted; he noted that this model was able to support 20 online courses last year. Parliamentarian Kaul thinks such an attempt might result in some great ideas coming forth that might not otherwise be explored. Provost Hawkinson stated he would be very, very supportive of such an initiative if it did not violate the faculty contract in any way.
Senator Delany-Barmann related that last year her upper-level online course filled within a number of days, and her chair encouraged her to keep a list of interested students. She said that her department was eventually allowed to open another section of the course, but she thinks this was a silly way to have to get this second section offered. She related she had to keep checking the list repeatedly and seeing if there were enough students yet, while in the meantime teaching, trying to get grants, and other daily responsibilities. Senator Delany-Barmann stated she works with teachers and knows they will take her departments courses over the summer, so she likes the idea of seed money being available because it would be very easy to create online courses for that particular group. Parliamentarian Kaul suggested perhaps the seed money could be run through Foundations as summer stipend grants. Provost Hawkinson agreed that money to develop courses could be provided but teaching the courses would still need to be run through the summer rotation. Senator Delany-Barmann remarked that the $50,000 in reserve funds can be spent very quickly because some WIU professors have quite hefty salaries and would not want to teach for less money in the summer.
Senator Polley remarked that the growth of SCH over the summer has been quite impressive, from 17,500 in 2009 to just over 20,000 last summer, particularly since the budgets have remained essentially flat. He predicted the budget crisis will not last forever and there will come a time when WIU will want to talk about how to raise the summer school budget and accommodate additional credit hours. He said ֱ will want to assess whether the increases in credit hours are coming from more students or the same students taking more hours, perhaps even examining this data down to the college level because if the summer school budget is to be allocated efficiently these kinds of things need to be considered. He noted that a number of goals and objectives are involved in setting the summer school budget, and those goals might be in conflict; for instance, 75 percent of students want courses in their majors, but the courses they want might be 300- and 400-level courses, which are probably not going to be the ones for which enrollment can be driven up to 30 to subsidize other lower enrolled courses. He noted that the statement in the SSC recommendation that money paid out through this program could be met or exceeded by additional revenue brought in through summer school tuition is not necessarily the case, particularly if students are just choosing one course over another. Senator Polley believes the SSC recommendation warrants further study; he would be interested in seeing data on where the SCH production in summer is coming from and some thought given as to how to increase the overall summer school budget in future.
Provost Hawkinson stated that generally some departments and programs are underenrolled in summer their classes fill, but they are generally at the low end of enrollments while courses in other departments, such as management, computer science, and communication, fill rapidly and could generate even more enrollments. He stated that if there were more funds for summer school, they would likely go to the high end growth areas as opposed to offering more courses with low enrollments.
Senator Maskarinec related that a few years ago he performed research on what types of courses were offered by community colleges and was struck by the fact that they all had two course numbers one the regular course number and the other to act as a waiting list for that course. He suggested that if ֱ adopted such a system, it would provide the opportunity to determine how much demand there is for courses and whether an additional section should be opened. He noted that a course filled at 35 and a waiting list of 35 students is quite a different thing than a course filled at 35 and a waiting list of one; currently ֱ does not have access to those kinds of accurate numbers, although department chairs and advisors might have some general ideas of the numbers of interested students. He suggested such a system might be tried during summer school and eventually expanded to the regular academic year as well, and he does not think the reprogramming should be prohibitive.
Senator Maskarinec observed that there is $50,000 in reserve funding that can be tapped into to offer second sections of popular courses; if that additional section fills, it could generate $30,000 in profit. He asked why the University cant tap into the profit from additional sections of courses that fill in the summer and earmark the $50,000 as seed money for more experimental courses or programs; if the original course is profitable and there is the expectation that the additional section will be profitable, it does not seem that the reserve budget should have to be tapped into for this example. Provost Hawkinson replied there are summer school models that operate in this way at other universities, but at ֱ all tuition goes into the income fund and the President allocates that money for the needs of the entire University; $1.35 million was allotted for summer school, and it is not divided up and given to different entities as money from summer school is put back in. The Provost stated he likes the idea of the additional course numbers for waiting list sections, if that could be programmed, and if that was in place he could probably talk the President into more money to open an additional section with 35 guaranteed seats; he stated that is the more likely way of getting additional funding rather than changing the whole way that WIU uses the income fund. Senator Maskarinec asked whether the Provost could ask for $50,000 for summer school seed money for experimental courses; Provost Hawkinson responded he could ask for seed money but noted that the faculty member developing the course would not necessarily be the one to teach it because of the summer rotation. Senator Maskarinec observed that the summer school budget seems to be separate but is also not separate, and it needs to be one or the other; he believes if summer school is generating revenues in excess of its expenses, it should be able to use those funds and reinvest in itself to a certain extent. Provost Hawkinson reiterated the expenses of summer school go beyond the expenses of the faculty and extend to running the entire University. Senator Maskarinec pointed out these are fixed costs versus variable costs; the University must be kept open whether or not summer school courses are offered. Provost Hawkinson agreed that summer school plays an important role for the University, noting that WIU may not have made payroll on July 1, 2011 without summer school income, so it is an integral part of the University budget.
Ms. Greenwood asked if any advertising has been directed toward off-campus students, such as flyers to the off-campus apartment complexes. She noted that off-campus students sign 12-month leases, and it should be suggested to those students to consider taking summer school classes rather than go through the hassle of subleasing their apartments for the summer months. Provost Hawkinson responded that a series of Telestars messages will be going out to students about summer school, but Ms. Greenwood pointed out that few students read Telestars messages. Provost Hawkinson stated that half-page advertisements about summer school have been sent to the ֱ Courier and local newspapers, flyers have been posted across campus, and a summer school table will be set up in the University Union. He added that there are persons designated on campus who take care of ֱs facebook page as well. Ms. Greenwood suggested that flyers specifically targeting off-campus students be inserted in mailboxes at the Macomb apartment complexes or placed on the tables in the leasing offices where students must go to pay their rents.
Senator Lauer noted that the possibility of not making payroll last July 1 represented an inefficiency in some other part of ֱs budget and should not be considered a fixed summer cost, so it is not a responsible argument for being unable to utilize summer school seed money. He stated, however, that he thinks todays Faculty Senate meeting has resulted in a productive conversation. Provost Hawkinson reiterated his interest and openness to the concept of seed money for summer school course development.
Chairperson Rock asked Parliamentarian Kaul about the next steps for the process of considering the Summer School Committees recommendation. The Parliamentarian responded that if the report is not objected to, it will be automatically considered accepted.
SENATOR POLLEY OBJECTED TO THE REPORT
Motion: To restore consideration of the Summer School Committee recommendation to the agenda (Made Gowda/Lauer)
Senator Lauer asked Senator Polley about the basis for his objection to the report. Senator Polley responded he thinks the recommendation needs more study. He would like to know where the additional student credit hours would be coming from, and essentially whether a marginal course would be able to bring in the money that the proposal says that it could. He would like to know whether such a course would be able to pay for itself or would take away from another course. Senator Polley stated he understands that larger courses pay for those that are underenrolled, but wonders if a section of an experimental or entrepreneurial course were to be opened up that would just barely make its minimum enrollment, whether that course would bring in five new students or take away SCH from other courses. He expressed his agreement with Senator Maskarinec about the importance of considering variable costs versus fixed costs, but he thinks the entire proposal needs further study.
Responding to a question from Chairperson Rock, Parliamentarian Kaul explained that if the motion to restore fails, the proposal goes back to the Committee and there is no further action needed by the Senate at the current meeting.
MOTION TO RESTORE FAILED 1 YES 16 NO 1 AB
The proposal was returned to the Summer School Committee. Chairperson Rock asked if senators wished to provide any additional direction to the Committee.
Senator Rabchuk seconded Senator Polleys recommendation that the proposal needs further study. He does not believe that that the justification presented in the recommendation for both items really justifies the proposal; both the statement that more classes could be offered except for budgetary constraints and the reference to the number of students desiring to see more courses offered seem to be based upon a skewed set of data and cannot justify the proposal as it stands. Parliamentarian Kaul recommended that the Committee separate out the contractual from the non-contractual parts of their proposal because Faculty Senate cannot discuss contractual items.
Senator McNabb thanked the Summer School Committee for their work, observing that it resulted in a robust discussion, some important ground was covered, and it may open some dialog among various constituencies to continue the process. Senator Polley echoed Senator McNabbs comments and suggested the Committee think about the possible objectives of summer school; he noted that two possible objectives that are not necessarily completely aligned are meeting students needs as they have been identified in the survey and raising revenue for the University. He added the two are not going to line up exactly, and careful thought needs to be given as to how to balance them.
Senate Nominating Committee
(Martin Maskarinec, Chair)
FACULTY SENATE COUNCILS AND COMMITTEES:
Ad Hoc Committee to Review the Early Warning Grading System
Lora Ebert Wallace, Sociology and Anthropology A&S
Ralph Dirksen, Engineering Technology B&T
Stuart Yager, Educational Leadership E&HS
Rick Kurasz, Music FA&C
UNIVERSITY COUNCILS AND COMMITTEES:
University Honors Council
Donna Aguiniga, Social Work replacing Mike Godard 2013 E&HS
There were no further nominations; the nominees were elected by acclamation.
Old Business
Ad Hoc Committee to Review the Early Warning Grading System
Chairperson Rock told senators that Michelle Yager, Director of University Advising and Academic Services, requested an academic advisor be added to the ad hoc committee. The Senate Executive Committee recommends that an academic advisor be added as an ex-officio member. Senator Polley remarked he thinks this would be a great addition.
PROPOSAL TO ADD EX-OFFICIO ACADEMIC ADVISOR TO AD HOC COMMITTEE APPROVED 18 YES 0 NO 0 AB
He a
New Business None
Motion: To adjourn (Rabchuk)
The Faculty Senate adjourned at 6:00 p.m.
Bill Thompson, Senate Secretary
Annette Hamm, Faculty Senate Recording Secretary
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