ĐĎॹá>ţ˙ uwţ˙˙˙t˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙ěĽÁ` đżňHbjbjć‡ć‡ 1b„í„íĚ@%˙˙˙˙˙˙¤       " Ş4Ş4Ş48â4ţ4D" ôNîN5N5"p5p5p5p5p5p5sNuNuNuNuNuNuN$âOhJR™N Ć:p5p5Ć:Ć:™N  p5p5ŽNÔ?Ô?Ô?Ć:x p5 p5sNÔ?Ć:sNÔ?Ô?ŞŰL|  SNp5B5 œk6đZĹŞ4><WMsNÄN0ôNiMęÚR>=>ÚR$SNÚR SN p5€đ6Ô?8ÜŢ8čp5p5p5™N™N|?Xp5p5p5ôNĆ:Ć:Ć:Ć:" " " &„" " " &" " "       ˙˙˙˙ WESTERN ILLINOIS UNIVERSITY Regular Meeting of the FACULTY SENATE Tuesday, 8 February 2005 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S MEMBERS PRESENT: Ms. Allen, Mr. Bacon, Mr. Bennett, Mr. Blankenship, Mr. Brice, Mr. Callister, Mr. DeVolder, Mr. Durkin, Mr. Erdmann, Mr. Espahbodi, Ms. Jelatis, Ms. Livingston-Webber, Ms. Mahoney, Mr. Meegan, Mr. Radlo, Ms. Shouse, Ms. Thomas, Mr. Thompson, Ms. Wolf, Ms. Young Ex-officio: Karen Mann, Parliamentarian; Joseph Rallo, Provost MEMBERS ABSENT: Mr. Adkins, Ms. McCain GUESTS: Richard Anderson, Jaawan Arrington, Barb Baily, Lori Baker-Sperry, Matt Bonnan, Virginia Boynton, W. Buzz Hoon I. Consideration of Minutes – 25 January 2005 APPROVED AS DISTRIBUTED II. Announcements Approvals from the Provost 1. Requests for New Courses STCH 485, Student Teaching in Elementary Foreign Languages, 1-16 s.h. ZOOL 432, Neurobiology, 3 s.h. B. Provost’s Report Provost Rallo announced that the architectural renderings of the Quad Cities Campus will be on display for public viewing no later than the upcoming Board of Trustees meeting. North Central Association representatives will visit ´şÓęÖą˛Ľ’s campus as part of the final approval process for the Educational Leadership doctoral program the third week of March. NCAA representatives will be on campus beginning Monday, February 14. One senator asked about the Provost’s statement at the Executive Committee regarding the announcement of structural changes next week. Provost Rallo stated the minutes should have reflected that the announcement would be made in the next weeks, not next week, and that an example of possible restructuring may be the recommendation from Faculty Senate regarding the Admissions Office reporting line, if approved by President Goldfarb. Provost Rallo was asked how online scheduling may affect University advising, as mentioned during the Executive Committee meeting. The Provost told senators there are currently 1,300 students involved in GradTrac, which allows them a lot of monitoring online. He stated that beginning in July, all scheduling will go online so that students can track their own progress to a greater extent. The Provost stated this should open up new avenues for advisors, who will not need to do some of the kinds of advising they perform currently. One senator asked if there was still talk about relocating advisors to a central location and removing them from departments. Provost Rallo responded that there was never talk about moving advisors out of departments, although Memorial Hall advisors will be moved to Olson prior to the upcoming renovation. The Provost stated there is concern about the communication between the central Advising and Academic Support Center under the direction of Candace McLaughlin and departmental advisors and making sure that they communicate with effect. Provost Rallo stated that room scheduling will be online by July, and online calendaring should go to the dean’s level by the end of next week. He said that in the near future everyone at ´şÓęÖą˛Ľ will have reading rights for scheduling meetings online. C. SGA Report Student Government Association Representative Jaawan Arrington reported that at the last SGA meeting, President Jamie Christianson presented the State of the Student Body report and SGA appointed a new senator at-large. In addition, members were appointed to the Council on Student Information Technology, so that council can now begin to give away approximately 200 used computers to students. Other Announcements 1. Chairperson Blankenship announced that two petitions were received for two vacancies on Faculty Senate in fall for the College of Business and Technology. Steve Rock and Kevin Hall have been appointed to fill those two positions. In addition, two petitions were received for the two fall vacancies in the College of Education and Human Services. Russell Orwig and Kenneth Clontz have been appointed to fill those vacancies. Since two petitions were received for one vacancy in the College of Arts and Sciences this fall, an election is being held for that position between Brian Clark and Bonnie Sonnek with ballots due by February 21. Chairperson Blankenship added that no petitions were received from the College of Fine Arts and Communication, so the deadline for that college has been extended to February 15. Senator Wolf, who participated in a WIU Women in Governance panel recently, encouraged senators to mentor others in their departments and colleges who may be good leaders and work to get them involved in University governance. Surveys to evaluate the performance of the University President and Provost during the past year have been mailed to all faculty represented by Faculty Senate. Both surveys should be returned in the enclosed envelope to the Faculty Senate office by no later than February 15. Chairperson Blankenship announced that surveys received to date represent a 25 percent response rate, as compared with a 39 percent final response rate for last year’s Presidential surveys. He asked senators to encourage faculty in their departments and units to participate in the evaluation process. Chairperson Blankenship announced that each spring Committee on Committees compiles a list of open positions on councils and committees to which Senate makes appointments, and, as part of that process, interest flyers have been sent to Faculty Senate constituents requesting that they indicate on which they would be interested in serving. Flyers are to be returned to the Faculty Senate office by no later than February 18. III. Reports of Committees and Councils A. Council on Curricular Programs and Instruction (W. Buzz Hoon, Chair) Request for New Course a. ZOOL 325, Vertebrate Evolution, 3 s.h. NEW COURSE APPROVED Ad Hoc Subcommittee to Study the Curriculum Approval Process at Faculty Senate (Members: Carolyn Blackinton; Dennis DeVolder; Virginia Jelatis, Chair; Kathy Neumann; Bill Thompson; Tara Westerhold) Chairperson Blankenship explained the establishment of the subcommittee was a result of conversations with senators over the past two years who expressed the feeling that Faculty Senate was spending too much time discussing the minutiae of course requests rather than broader issues. Chairperson Blankenship had learned that other Faculty Senates seem to delegate more of the curriculum approval process to subcommittees and act more as an overseer than a debating body over the requests. He said establishment of the subcommittee was also spurred by discussions on the Senate floor over the change in General Education status for certain Math courses and frustrations expressed at that time over lack of communication between departments. Subcommittee member Dennis DeVolder stated the Math dispute was perceived to be a huge problem by the subcommittee and generated much discussion, but the members came to the conclusion that this situation represented only one of the hundreds of course proposals seen by Faculty Senate and perhaps did not warrant the creation of a new and more complicated procedure. Vice Chair DeVolder stated Faculty Senate probably should have discontinued discussion of the Math-Gen Ed request at some point in the proceedings and referred the request back to CCPI. He added that Faculty Senate routinely sends reports back to CAGAS for further study and should equally not hesitate to send requests back to CCPI. Subcommittee Chair Virginia Boynton told senators the subcommittee would be happy to look further at possible changes if it seems necessary but that right now the subcommittee does not feel enough consistent data is available to warrant a change in the current approval procedure. The subcommittee’s report suggested five possible solutions/discussion items regarding the curriculum approval process: 1) a time limit for curriculum discussion with an option to prolong, 2) placing all items under a single cover as a consent agenda, 3) individual communication, with senators emailing CCPI or relevant faculty with questions before the request reaches Senate, 4) web page postings, and 5) a six-month evaluation period to more closely assess the perceived problem. One senator suggested that the time limit for curriculum discussions be adopted with five minutes as the limit of discussion. But two other senators stated they were not in favor of Senate discussions being limited to a certain time. One senator stated that a time limit would not solve the perceived problem that discussion is being undertaken on the Senate floor that deals with small details, like course numbering, that should not be dealt with at that governance level. It was remarked that proposal #3, individual communication regarding questions prior to discussion at Senate, was a viable option and could be implemented immediately, but it would not prevent other senators bringing up the same questions on the Senate floor as had already been answered to others via email. A senator remarked that faculty councils within colleges and CCPI should look very closely at course requests to clarify or eliminate some of the items that cause questions on the Senate floor. CCPI Chair W. Buzz Hoon told senators that CCPI has just approved an informal procedures document for distribution to new members that advises them what specifically to look for when examining course requests. Senator Shouse remarked that it seems that Faculty Senate already has the policies in place to deal with future discussions, such as the Math-Gen Ed debate, and recommended that Senate not act on any of the subcommittees recommendations because to do so would be to create a policy based on a worse case scenario that rarely happens. NO OBJECTIONS Chairperson Blankenship thanked the subcommittee for their efforts. Committee on Committees (Darlene Young, Chair) SENATE COUNCILS: Council on General Education Yeongkwun Kim, Comp Sci replacing Larry Zoochi Spr 05 only At-large Jim McQuillan, Comp Sci replacing Randy Hyllegard Spr 05 only At-large SUMMER 2005 ORIENTATION TASK FORCE Donna Quesal, Communication Dean Zoerink, RPTA There were no other nominations. The faculty members were appointed by acclamation. IV. Old Business Administrator Emeritus Policy Chairperson Blankenship explained the policy came before Faculty Senate last fall but was tabled pending clarification of which senior administrators could be named as administrator emeriti, so a motion was needed to return the proposal to the Senate floor. Motion: To continue discussion of the proposed administrator emeritus policy (Livingston-Webber/DeVolder) MOTION APPROVED 20 YES – 0 NO – 0 AB Chairperson Blankenship stated that in the period since it was last discussed at Senate, the proposal was given to the Council on Administrative Personnel to review and they had endorsed the policy. Senators made an editorial correction to the proposed policy to more clearly indicate, by the addition of the word “others,” that President Goldfarb can grant administrator emeritus status at his discretion. MOTION TO ENDORSE THE PROPOSED POLICY APPROVED 20 YES – 0 NO – 0 AB The Policy on Administrator Emeritus Status approved by Senate reads: The following criteria outline the requirements for bestowing the title of “Administrator Emeritus” for non-academic Vice Presidents retiring from ´şÓęÖą˛Ľ Illinois University or others at the discretion of the President. The President will recognize retired administrators for superior service if they have been employed at the University for at least seven years and were employed at WIU at the time of retirement. V. New Business Request for Formation of Ad Hoc Task Force on Assessment of General Education Faculty Senate considered a request from Assistant Provost for Undergraduate Studies, Judi Dallinger, that they “create an ad hoc task force on Assessment of General Education that would begin its work in the Spring 2005 semester.” Dr. Dallinger in her memo asks that “the task force be charged to develop a recommendation on how WIU should establish assessment of student learning in the general education curriculum” and volunteered to chair the task force or to attend as an ex-officio member. Chairperson Blankenship told senators that the Executive Committee supports the establishment of the task force. One senator stated that what is needed is a task force to examine the content of the General Education curriculum. The senator wondered how, given that students take different classes, student learning can be accurately assessed with the intent to pinpoint where that knowledge was acquired. Another senator responded that it is beneficial to assess the curriculum, but the institution also needs to know that what it is doing within the curriculum is effective, and right now ´şÓęÖą˛Ľ could not report that to IBHE or the NCA. Another senator remarked that Gen Ed assessment is needed to determine if students are meeting the goals of the categories themselves. It was stated that the First Year Experience should allow the targeting of freshmen who are taking similar courses at early levels which should aid in assessment. Motion: That a Task Force on Assessment of General Education be established to develop a recommendation on how WIU should establish assessment of student learning in the general education curriculum (Shouse/DeVolder) Friendly amendment: That the Task Force also be charged with defining what ´şÓęÖą˛Ľ means by General Education (Espahbodi) FRIENDLY AMENDMENT DENIED MOTION TO ESTABLISH TASK FORCE APPROVED 19 YES – 0 NO – 1 AB Senators then discussed the formation of the task force. Council on General Education Chair Lori Baker-Sperry was asked if her 12-member council could support the appointment of three members to the task force since CGE is currently performing a programmatic assessment of the Humanities goals. Dr. Baker-Sperry responded there are at least three members who would be interested in serving on such a task force. Motion: That the Task Force on Assessment of General Education be composed of three Council on General Education members, three Faculty Senators, and three faculty experienced in assessment to be chosen by the Assistant Provost for Undergraduate Studies (Shouse) MOTION WITHDRAWN Motion: That the Task Force on Assessment of General Education be composed of three Council on General Education members, three Faculty Senators, and three faculty experienced in assessment to be chosen by the Senate Executive Committee, with the Assistant Provost for Undergraduate Studies to serve as ex-officio task force chair (Thompson/Brice) MOTION APPROVED 19 YES – 0 NO – 1 AB Senators were asked to let Executive Committee members know if they are interested in serving on the task force or know of others who they feel it would be appropriate to nominate. In subsequent discussion, a senator remarked that some items are brought up at Executive Committee meetings and reflected in their minutes that do not come before the full Senate. The senator asked if feedback should be offered to ExCo members about items included in their minutes, and was told that feedback would be welcomed. Parliamentarian Mann explained that when faculty bring items to ExCo, the Committee can act on the items themselves, place them on the Senate agenda for the next meeting, refer them to a committee or council, or refer them to the administration. If a person wishes for an item to be added to the Senate agenda after the meeting has begun, this can be accomplished by a two-thirds vote. Senator Thompson, who had brought the USA Patriot Act Resolution endorsed by Illinois State’s Faculty Senate before Executive Committee at its last meeting, told senators that Patriot Act compliance requests have been received at the WIU Libraries, but the persons requesting did not supply warrants so were denied the information. He stated the Library cannot tell persons if they have been the object of a compliance request, and there is no entity tracking the number of USA Patriot Act compliance requests being made at the University. Chairperson Blankenship told Senator Thompson that the Executive Committee plans to contact the University’s counsel before determining further action on the resolution, but the issue will be followed up. 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