ࡱ> =@:;<{ bjbjBrBr 7\  xD$$~~~~~8n MZ!Z!4!!!i"i"i"$ ~i"i"i"i"i"~~!!959595i" ~!~!95i"9595 @!өhU<.8b0MJS18SS~@i"i"95i"i"i"i"i"U3i"i"i"Mi"i"i"i"Si"i"i"i"i"i"i"i"i"$ D:  WESTERN ILLINOIS UNIVERSITY FACULTY SENATE Regular Meeting, 9 April 2013, 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S SENATORS PRESENT: J. Baylor, L. Brice, S. Cordes, S. Haynes, R. Hironimus-Wendt, D. Hunter, A. Hyde, G. Jorgensen, I. Lauer, M. Maskarinec, B. McCrary, K. Pawelko, B. Polley, J. Rabchuk, S. Rahman, S. Rock, S. Romano, M. Siddiqi, A. Silberer, B. Thompson, R. Thurman, D. Yoder Ex-officio: Nancy Parsons, Interim Associate Provost; Tej Kaul, Parliamentarian SENATORS ABSENT: J. Choi GUESTS: Laura Barden-Gabbei, Steve Bennett, Matt Bierman, Rich Filipink, Jessica Harriger, Mary Margaret Harris, B.J. Lampere, Angela Lynn, Patrick McGinty, Lea Monahan, Russ Morgan, Terry Mors, Jill Myers, Kathy Neumann, Nancy Parsons, Gary Schmidt, Mandeep Singh, Michael Stryker, Jack Thomas, John Tracy, Steve Wailand, Tara Westerhold, Ron Williams, Gregg Woodruff, Karen Zellman Consideration of Minutes 26 March 2013 MINUTES APPROVED AS DISTRIBUTED Announcements Approvals from the Provost Requests for New Courses AGEC 337, US Agricultural Trade, 3 s.h. AGEC 460, US Agricultural Policy, 3 s.h. ANSC 322, Applied Livestock Nutrition and Feeding, 4 s.h. ANSC 335, Livestock Merchandising, 3 s.h. BIOL 181, Integrated Science I, 4 s.h. BIOL 425, Conservation Biology, 3 s.h. CS 114, Introduction to Computer Sciences, 3 s.h. CS 425, Server-Side Web Development, 3 s.h. CS 486, Mobile Application Development, 3 s.h. ENG 366, Reading Instruction in Secondary Schools, 3 s.h. GEOG 337, Understanding Climate Change, 3 s.h. HIST 337, The Holocaust, 3 s.h. HS 425, Public Health Emergency Preparedness, 3 s.h. IS 497, Senior Honors ֱ, 3-6 s.h., repeatable to 6 s.h. NET 497, Senior Honors ֱ, 3-6 s.h., repeatable to 6 s.h. PHY 182, Integrated Science II, 4 s.h. RDG 387, Literacy Instruction in Content Areas, 2 s.h. SSED 449, Innovative Strategies for Teaching Secondary School Social Studies, 3 s.h. SOC 440, Global Society, 3 s.h. ZOOL 409, Field Entomology, 3 s.h. Requests for Changes of Minors Animal Science Computer Science Microcomputer Applications Computer Science Traditional Information Systems Meteorology Requests for Changes of Options Agricultural Business Agricultural Science Agriculture Teacher Education Art Teacher Education Biology Teacher Education Chemistry Teacher Education Early Childhood Education Elementary Education English Literature and Language History Teacher Education Mathematics Teacher Education Music Teacher Education Physics Teacher Education Requests for Changes of Majors Computer Science Construction ֱ Information Systems Meteorology Network Technologies Recreation, Park and Tourism Administration Request for Inclusion in General Education HIST/GER 337, The Holocaust, 3 s.h. Provosts Report None Student Government Association (SGA) Report (B.J. Lampere, Student Representative) Nominations for Speaker of the Senate, Senator of the Year, Cabinet Member of the Year, and First-Year Senator of the Year will be considered at the upcoming SGA meting Other Announcements Chairperson Rock announced that the Council on General Educations revised Request for Inclusion form has been emailed to senators to review prior to the form coming to the full Senate for approval at the final Senate meeting. Chairperson Rock reminded senators that Faculty Senate recently passed a resolution on sheltering in place in classrooms in emergency situations, such as that of an active shooter. President Thomas has concurred with the Senates resolution and has requested Facilities ֱ and the Office of Risk ֱ and Emergency Preparedness to develop and place as a high priority a plan to put shelter in place in classrooms and other areas of refuge, as appropriate, including but not limited to the installation of appropriate locking mechanisms that meet fire and building codes as providing adequate security as determined by national norms and best practices. His letter indicates that he has also asked Facilities ֱ and the Office of Risk ֱ and Emergency Preparedness to work with the Council on Campus Planning and Usage to listen to the Councils advice and counsel on these matters of security and present the Senate with progress reports on a regular basis. President Jack Thomas President Thomas told senators he enjoys visiting Faculty Senate each semester and appreciates the work that senators do. He also expressed appreciation for the constructive criticism and advice presented in the recently completed faculty evaluations of the President and Provost. President Thomas admitted the budget situation remains rather bleak, as it has for the past few years, with the state of Illinois currently owing the University $40 million in appropriations and $5.6 million in Monetary Assistance Program (MAP) funds. Additionally, Governor Quinn has proposed a five percent reduction in the overall state appropriations for the coming year, which would mean a $2.6 million loss for the University. President Thomas stated that over the past four years WIU has seen its budget decrease 13 percent, or $7.7 million, which has been drastic for the University. He stressed the need to continue to be very conservative with spending. President Thomas has met with presidents from other state public universities and has decided to join with them in expressing WIUs support for a proposal to address the budget shortfall for state pensions. He stated the plan proposed by university presidents leaves room to work with state legislators, and President Thomas predicted there will have to be a lot of give and take before anything is approved. He believes that there needs to be a more specific starting point for negotiations, and university presidents want to be at the table for those conversations. He said that university presidents as a whole believe in being good partners with the state as much as possible, and the two groups will have to continue to work closely together as the pension debate moves forward. President Thomas recently visited Springfield with WIU Budget Director Matt Bierman and Jeanette Malafa, Assistant to the President for Government Relations. He told senators that their schedule was aggressive and they accomplished a lot toward their goal of making sure that legislators understand the challenges facing WIU. WIUs budget will be considered by the Illinois House of Representatives on Thursday, April 11. April 11 has also been named WIU Day; the University will be hosting a reception at the Sangamon Club, 227 East Adams Street in Springfield, from 6-8 that evening. President Thomas stated that WIU hasnt held this type of reception in quite some time; he has asked the two Illinois senators who are graduates of WIU, Kirk Dillard and Kimberly Lightford, to join President Thomas and local legislators in speaking at the reception. April 11 is also Macomb Chamber of Commerce Day in Springfield, so representatives of the Macomb community are expected to be present as well. WIUs budget hearing before the Illinois Senate is scheduled for April 18. President Thomas informed senators the University will be asking for funding for critical deferred maintenance, financial aid for academically talented students with high financial need, and for Quad Cities operations and instruction. Dr. Thomas told senators that almost one-quarter of ֱs students come from households with reported income of under $30,000. He stated that the requested funding follows ֱs strategic plan, Higher Values in Higher Education. President Thomas also hopes state senators will authorize the sale of bonds to complete projects funded with the 2010 capital bill, which included WIUs Performing Arts Center. He related that the state recently held a bond sale of $800 million to fund Phase II of the Illinois Jobs portion of the 2010 capital bill; the Performing Arts Center is in Phase III. The President says the state would need $1.5 billion to fund all of its remaining projects from the 2010 capital bill. President Thomas reported that enrollment continues to present challenges for ֱ. Vice President for Student Services Gary Biller and Admissions Director Andy Borst are working on a plan that they will be presenting at the last Senate meeting. The plan addresses how to meet an overall goal of a two percent increase in every category next year first-year freshmen, transfer students, and graduate students. President Thomas reported that the University has expanded its recruitment efforts, and he hopes that this goal can be met; he is fairly certain that the goal will be met for at least first-year freshmen. The President stated that recruitment of graduate students has in the past been mostly word of mouth, but he believes that WIU needs to do a better job in this area and a letter writing campaign targeting graduate and transfer students is being initiated. In regard to facilities, President Thomas pointed out that the smokestack which was an eyesore on the campus has been demolished. The University has decided to put on hold its plans to develop a Welcome Center but will continue with plans to build a grand entrance off US 67 this summer. Senator Thompson asked if President Thomas supports moving approximately $6 million of normal pension costs to become the responsibility of WIU. President Thomas admitted he has concerns, but he supports the plan because it represents a phase-in model in which WIU would have to absorb one-half of one percentage point each year rather than all at once. Senator Thompson asked how much this would be for ֱ; Budget Director Matt Bierman responded it is approximately $500,000. President Thomas plans to tell legislators that if the University agrees to pick up these costs, he does not think that WIU should also have to experience other reductions in appropriations because that would represent a double hit on the University. He also thinks the plan proposed by university presidents is better than what legislators are proposing to address pension deficits. Senator Rabchuk remarked he is glad to hear that university presidents have come together to take a positive position and are getting involved in the conversation about resolving the pension crisis. He believes there needs to be a clear voice on the side of education. President Thomas stated that university presidents have been discussing the situation for some time but decided it was time to step up to make a statement or decisions would be made without their input. Senator Thompson asked if the legislation proposed by the university presidents has already been introduced. Mr. Bierman responded it is currently being developed into bill form. Election of Officers Chairperson Rock introduced new senators present to vote for officers: Mandeep Singh, Jill Myers, who were elected by their colleges in the most recent election, and one of the new senators at-large, Tara Westerhold. Chair Motion: To nominate Steve Rock (Thompson/Siddiqi) There were no further nominations. Senator Rock was elected Chair. Vice Chair Motion: To nominate Bill Polley (Singh) Motion: To nominate Lee Brice (Lauer) Both candidates made speeches to the members. Senator Polley was elected Vice Chair. Secretary Motion: To nominate Susan Romano (Romano) Motion: To nominate Jim Rabchuk (Rabchuk) Both candidates made speeches to the members. Senator Rabchuk was elected Secretary. Senate Nominating Committee Representatives College of Arts and Sciences Motion: To nominate Mohammad Siddiqi (Siddiqi) College of Business and Technology Motion: To nominate Martin Maskarinec (Rock) College of Education and Human Services Motion: To nominate Richard Thurman (Thurman) College of Fine Arts and Communication Motion: To nominate Ilon Lauer (Lauer) Senate Nominating Committee Chair Motion: To nominate Martin Maskarinec (Lauer) There were no further nominations for any of the SNC positions, and the slate of candidates was elected by acclamation. Reports of Committees and Councils Council on Curricular Programs and Instruction (Steve Bennett, Chair) Curricular Requests from the Department of Foreign Languages and Literatures Requests for New Courses FL 101, Introductory Seminar in World Languages and Cultures, 3 s.h. FL 490, Senior Capstone, 1 s.h. FL 499, Selected Topics in Foreign Languages and Literatures, 3 s.h. NEW FL COURSES APPROVED Request for New Major World Languages and Cultures Senator Rabchuk asked if WIU would be the only comprehensive university in Illinois, other than Eastern Illinois University, that would offer this type of major; Department of Foreign Languages and Literatures Chair Gary Schmidt confirmed this is correct. Parliamentarian Kaul asked if the major would require foreign languages and literatures students to first master one language and then add another one; Dr. Schmidt confirmed that the World Languages and Cultures major would require students to undertake study of a primary and a secondary language. Parliamentarian Kaul asked if it is believed that students will really want two languages and if there is any concern that ֱ will lose foreign language majors because of this change. Dr. Schmidt replied that he has heard of no concerns from students. Parliamentarian Kaul asked why students studying Spanish, for instance, would want to study another language as well. Dr. Schmidt replied that students who have studied more than one language will be much more marketable and competitive. He stated that there are many universities across the country following this new model. Senator Thompson expressed his approval of the proposal, which he feels will be an exciting change for the University; Senator Rahman also stated that she applauds the proposed change. Council for International Education (CIE) Chair Michael Stryker stated that since there is an effort to internationalize WIU, strengthening the foreign languages aspect of the institution plays absolutely into this effort. He said that CIE is pleased to work with Dr. Schmidt and others in the College of Arts and Sciences to help the new program move forward. Senator Jorgensen remarked that a student whose primary language is Spanish and whose secondary language study is in Chinese would be an extremely marketable student. Parliamentarian Kaul clarified that he does not think the proposal represents a bad model, and he thinks that some students may really embrace it, but he is not sure that other students who are interested in one specific language, such as Spanish, will also want to study French or German. He stated that the proposed model is prevalent in Europe where it is more common to study more than one language, but he is not sure that American students will wish to study two languages simultaneously. Dr. Schmidt responded that he was involved with a similar change at the University of West Georgia and it was extremely successful even though that university had a more stringent secondary language requirement than what is being proposed for WIU. Parliamentarian Kaul expressed his hope that the major grows under the new change and does not diminish in the process. Senator Rabchuk pointed out that the request indicates that one weakness with the current model for foreign language majors is that ֱ majors are not meeting advanced levels for oral proficiency. He asked how switching to the new model will help students reach more successfully the advanced proficiency levels for their oral communication skills. Dr. Schmidt responded the new model includes some new courses and a move away from the traditional approach for foreign language study. He explained the department sees the new major as part of a move to content-based foreign language instruction that also gives students the opportunity to deal with topics they are especially interested in; the opportunity to engage in interdisciplinary work will be encouraged and promoted with this model. Dr. Schmidt told senators the department does have a number of heritage speakers of Spanish who become Spanish majors, and these types of students, who have a more explicit grasp of a foreign language, will be much more qualified to go on to an advanced academic setting or to a setting where they would work professionally with the language because in the new major they will have to develop cognitive skills that they would not have developed if they grew up speaking Spanish at home. He believes that heritage speakers will be particularly well served by having to learn two semesters of another foreign language because they will have to think more critically and reflectively about language structure and engage in other tasks that they would not have had to undertake if they were simply staying in their heritage language, such as in the current system. Dr. Schmidt concluded that being able to maneuver between different languages, being able to translate, and the critical cultural response that comes with exposure to different languages, all of which is involved in the new major, will be of benefit to students. NEW MAJOR APPROVED Requests for Changes of Options French Teacher Education Spanish Teacher Education CHANGES OF OPTIONS APPROVED Curricular Requests from the College of Business and Technology Request for Change of Major Business Core CHANGE OF BUSINESS CORE APPROVED Curricular Requests from the Department of Social Work Request for New Course SW 336, Medical Social Work, 3 s.h. SW 336 APPROVED Curricular Requests from the School of Law Enforcement and Justice Administration Requests for New Courses LEJA 255, Crime Scene Investigation, 3 s.h. Senator Cordes asked if the course content includes practice or experience with chain of evidence when working with crime scenes, specifically, handling of evidence and how it passes from one investigator to another. By way of background, Law Enforcement and Justice Administration Director Terry Mors explained that LEJA 242, Criminal Investigations, included so much material that the School decided to break it into two classes, LEJA 255 and 355; he added that LEJA has always wanted to develop an advanced criminal investigations course (LEJA 455), which seemed to be a natural fit for the new Criminalistics minor. He affirmed that the crime scene investigation class includes aspects of the location, preservation, and collection of crime scene evidence. Senator Cordes asked how strongly technology is integrated into LEJA 255. Dr. Mors responded that the Criminalistics minor includes a lot of directed electives that speak to this aspect of crime scene investigation, such as courses from Art and Instructional Design and Technology. He explained that LEJA 255 does not analyze evidence in a lab structure, such as would be encountered when taking the Forensics minor, but concentrates on such aspects as how to package evidence to avoid contamination in the field. LEJA 355, Basics of Criminal Investigation, 3 s.h. LEJA 455, Advanced Criminal Investigation, 3 s.h. Senator Rabchuk observed that the phrase various detection of deception applications in the catalog description for LEJA 455 is confusing. Dr. Mors explained this refers to techniques that investigators can use to determine whether suspects are telling the truth, such as interview and communication skills. Senator Rabchuk suggested this be changed to various detection and deception methods as they relate to interrogation or similar wording. Senator Maskarinec observed that six sections of coursework is being added but only two sections are planned to be deleted with no changes to teaching load. Chairperson Bennett pointed out that the departmental director, chair of the curriculum committee, and dean of the College of Education and Human Services all signed off on the request; he stated that these individuals have indicated that this is do-able, and CCPI takes them at their word. NEW COURSES APPROVED WITH CHANGE TO LEJA 455 Request for New Minor Criminalistics NEW MINOR APPROVED Curricular Requests from the School of Nursing Requests for New Courses NURS 309, Concepts in Community Health Nursing, 1 s.h. NURS 410, Public Health Nursing, 3 s.h. NEW NURSING COURSES APPROVED Requests for Changes of Options Pre-Licensure RN-BSN Completion Senator Rabchuk asked if the RN to BSN is primarily for students transferring to ֱ from community colleges. Director of Nursing Lea Monahan explained that the RN-BSN Completion option is for students who are already registered nurses and have taken the licensing exam, totally unlike the Pre-Licensure option. CHANGES OF OPTIONS APPROVED Curricular Requests from the Department of Physics Request for Change of Major Physics CHANGE OF MAJOR APPROVED Curricular Requests from the Department of Geology Request for Change of Option Geology Earth and Space Science Teacher Education CHANGE OF OPTION APPROVED Council on General Education (Patrick McGinty, Chair) Request for Inclusion in General Education FL 101, Introductory Seminar in World Languages and Cultures, 3 s.h. Parliamentarian Kaul asked if FL 101 will be part of the Multicultural category as well as the Humanities category because it seems to have multicultural relevance; if the course received both designations, students could decide which category they needed when they took the course. Dr. McGinty responded that this was part of the conversation at CGE but the department wished for the course to be housed in Humanities. Dr. Schmidt explained that if the course was included in the Multicultural Gen Ed category, the department would need to commit to having a majority of the course content align with the definition of multicultural studies, and department faculty felt that definition was too restrictive. He added that multicultural education as understood by CGE should concentrate on non-European societies, and Foreign Languages and Literatures faculty did not think that would always be possible for FL 101. INCLUSION IN GENERAL EDUCATION APPROVED Council for International Education (Michael Stryker, Chair) Request for General Education Global Issues Designation FL 101, Introductory Seminar in World Languages and Cultures, 3 s.h. HIST/GER 337, The Holocaust, 3 s.h. GEGI REQUESTS APPROVED Request for Discipline-Specific Global Issues Designation NURS 316, Transcultural Nursing, 2 s.h. DSGI REQUEST APPROVED Senate Nominating Committee (Martin Maskarinec, Chair) ֱ Report The Senate Nominating Committee filled 72 vacancies at its April 1, 2013 meeting. This year, 231 responses (118 females and 113 males) were received to the online survey. Of the nominations made by the Senate Nominating Committee, 34 are female and 38 are male. Of the 14 Unit B faculty who expressed their service preferences on the survey, six were nominated by SNC to councils and committees. SENATE COUNCILS AND COMMITTEES: Council on Admission, Graduation and Academic Standards Christine Iwanicki, English & Journalism replacing Jeff Engel 16 A&S Amanda Divin, Health Sciences replacing Jeanne Clerc 16 At-large Kathryn Pohlpeter, Comm. Sci. & Disorders replacing Bob Quesal 16 FA&C Council on Campus Planning and Usage Bill Thompson, University Libraries replacing David Rohall 16 A&S Brian Stone, Engineering Technology replacing Dana Lindemann 16 At-large Council on Curricular Programs and Instruction Rebekah Buchanan, English & Journalism replacing Steve Bennett 16 A&S Lora Wolff, Educ. & Interdisc. Studies replacing Cindy Piletic 16 E&HS Council on General Education Keva Steadman, Economics & Decision Sci. replacing Patrick McGinty 16 Social Sci Rumen Dimitrov, Mathematics replacing Esteban Araya 16 Math/Nat Sci Marjorie Allison, English & Journalism replacing Ginny Boynton 16 Humanities Joann Sellen, Educ. & Interdisc. Studies replacing Mark Hoge 16 At-large Council for Instructional Technology Jonathan Day, Political Science replacing Tawnya Adkins-Covert 16 A&S Justin Ehrlich, Computer Sciences replacing Chandra Amaravadi 16 B&T Terry Smith, Curriculum & Instruction replacing Mei Wen 16 E&HS Bree McEwan, Communication replacing Richard Cangro 16 FA&C Council on Intercollegiate Athletics Jim Olsen, Mathematics replacing Thomas Williams 16 A&S Matt Thomas, Music replacing Stacey Macchi 16 FA&C Council for International Education Gary Schmidt, Foreign Lang. & Literatures replacing H. McIlvaine-Newsad 16 A&S Samira Riesheg, Curriculum & Instruction replacing Rita Kaul 16 E&HS Doug Huff, Music replacing Michael Stryker 16 FA&C Summer School Committee Tammy Werner, Sociology & Anthropology replacing Saisudha Mallur 16 A&S Rene Noppe, Educational Leadership replacing Renee Polubinsky 16 E&HS Amy Burke, Comm. Sci. & Disorders replacing Ellen Ehrgott 16 FA&C Writing Instruction in the Disciplines Bradley Dilger, English & Journalism replacing Kristine Kelly 16 A&S Shane Sanders, Economic & Decision Sci. replacing Cecil Tarrant 16 B&T Nathan Miczo, Communication replacing Mary Hogg 16 FA&C UNIVERSITY COUNCILS AND COMMITTEES: Bachelor of General Studies Advisory Board Don Johnson, Accounting & Finance replacing Don Johnson 15 B&T Abha Singh, Curriculum & Instruction replacing Katharine Pawlko 15 E&HS Mike Murray, Broadcasting replacing Lynn Thompson 15 FA&C Bureau of Cultural Affairs Hiroko Sotozaki, Psychology replacing Melissa Stinnett 16 At-large Lysa Fox, Theatre & Dance replacing Tarab Ahmad 16 At-large Center for Innovation in Teaching and Research Advisory Committee Lora Ebert Wallace, Sociology & Anthropology replacing Virginia Diehl 16 A&S Craig Tollini, Sociology & Anthropology replacing Jeanne Stierman Fall 2013 A&S Katherone Perone, Social Work replacing Gary Daytner 16 E&HS Richard Cangro, Music replacing Richard Cangro 16 FA&C Distinguished Faculty Lecturer Selection Committee In Lee, Computer Sciences replacing Mandeep Singh 16 B&T FYE Classes (Committee on) TBD Honorary Degrees (Committee on) Chandra Amaravadi, Computer Sciences replacing Rich Filipink 16 At-large Honors Council Bill Knox, English & Journalism replacing Diane Sandage 16 A&S Hongbok Lee, Acounting & Finance replacing Jim McQuillan 16 B&T Jill Myers, LEJA replacing Donna Aguiniga 16 E&HS Melissa Stinnett, Curriculum & Instruction replacing Katharine Pawelko Fall 2013 E&HS John McMurtery, Music replacing Eric Ginsberg 16 FA&C Illinois Board of Higher Education Faculty Advisory Council Steve Rock, Economics & Decision Sci. replacing Steve Rock 17 Member Amy Carr, Philosophy & Religious Studies replacing Dave Hunter 17 Alternate Intellectual Property Oversight Committee William Siever, Computer Sciences replacing Amanda Divin 16 At-large Interdisciplinary Studies Degree Program Advisory Committee Marjorie Allison, English & Journalism replacing Dave Hunter 16 At-large Internet Technology Advisory Committee Brian Bellott, Chemistry replacing Beth Hansen 16 A&S Bree McEwan, Communication replacing Bree McEwan 16 FA&C Judicial Board Kimberly Rice, Political Science replacing Tara Westerhold 16 At-large Jeff Hancks, University Libraries replacing Charles Malone 16 At-large Parking Appeals Committee Larry Andrew, Computer Sciences replacing Frances Steward 16 At-large Provosts Advisory Council Dana Lindemann, Psychology replacing Sarah Schoper 15 At-large Radiation Safety Committee Jin Jin, Chemistry replacing Brian Davies 16 At-large Richard LaFlam, Computer Sciences replacing Richard Musser 16 At-large Sexual Orientation (Committee on) Merrill Cole, English & Journalism replacing Susan Meiers 16 At-large Student Laureate Selection Committee Yin-Chi Liao, ֱ & Marketing replacing Alla Melkumian 16 B&T Talent Grants and Tuition Waivers (Council on) Macomb Campus Tim Roberts, History replacing Meshack Afitlhile 16 At-large Kat Myers, Art replacing Susan Moore 16 At-large Talent Grants and Tuition Waivers (Council on) Quad Cities Campus Brendan Young, Communication replacing Tammy Werner 16 WIUQC Technology Security Committee Binto George, Computer Sciences replacing Yeongkwun Kim 15 B&T Stacey Macchi, Communication replacing Stacey Macchi 15 FA&C Traffic and Parking Committee Jeanne Clerc, Health Sciences replacing Hiroko Sotozaki 16 At-large University Benefits Committee Don Johnson, Accounting and Finance replacing Peppi Kenny 16 At-large University Technology Advisory Group Jongho Lee, Political Science replacing Gilles Kouassi 16 A&S Rafael Obregon, Engineering Technology replacing Susan Stewart 16 B&T Bridget Sheng, Educational Leadership replacing Mark Cole 16 E&HS Dean Halverson, Educational Leadership replacing Katharine Pawelko Fall 2013 E&HS Matt Thomas, Music replacing John Cooper 16 FA&C University Theme Committee Tammy Sayles, University Libraries replacing Sandra Watkins 16 At-large Web Accessibility Committee Beth Hansen, Mathematics replacing Christine Iwanicki 16 A&S SGA COUNCILS: Council on Student Activities Funds Rita Kaul, DFMH replacing Rita Kaul 16 At-large Chairperson Rock asked for any further nominations. Motion: To nominate Rich Filipink, History, for the Arts and Sciences vacancy on CAGAS (Brice) An election was held for this position. Christine Iwanicki was elected to fill the vacancy. There were no further nominations, and the slate of candidates was declared elected. Ad Hoc Committee on Medical Absences (Jessica Harriger, Chair) Report and Recommendations The ad hoc committee was constituted and charged last year after the Director of Beu Health Center came to Faculty Senate to ask for help addressing the challenges created by students making appointments solely to obtain a doctors note for a class absence. After meeting throughout the current academic year, the ad hoc Committee on Medical Absences recommends: Developing an educational campaign to faculty, students, and staff regarding Beus role on campus; Implementing an online absence reporting system similar to that of SIU; Asking CAGAS to review the Universitys official absence policy in light of the ad hoc committees report; Encouraging faculty to adjust the language on their syllabi subsequent to the ad hoc committees report and CAGASs deliberations regarding policy; and Extending the ad hoc committees charge to include working jointly with CITR, CAGAS, and other relevant constituencies regarding the implementation of the recommendations, reviewing subsequent outcomes, and providing a final report to Senate. Senator Thompson asked what the procedure is for changing University policy. Chairperson Rock responded that such a recommendation typically starts in a council; then the recommendation comes to Faculty Senate and is forwarded by the Senate to ֱs administration. He stated that policy changes do not need to go to the Board of Trustees because they typically do not involve their regulations. He added that when Faculty Senate recommends changing a policy that falls under its purview, the administration typically accepts the recommendation and then changes the policy online. The online absence reporting system recommended by the Committee on Medical Absences would see students signing on to a website to report themselves absent rather than going to Beu to obtain a slip from a doctor. The system pre-loads the students schedule and provides the student with an opportunity to select which courses he or she is unable to attend. Additionally, the site would track the number of absences a student has already reported and reminds the student that others, to include instructors and the students academic advisor, will be notified of his or her absence. According to the report, Ultimately, it will still be the instructors decision as to whether or not this absence is excused. Senator Lauer asked for clarification regarding the statement in the report that When a student indicates that they will be missing all of their courses, then the instructors are all notified that John is missing 4 classes today. For privacy reasons Dr. Smith wont know which 4 classes, just that there are multiple absences. This would provide additional support for the idea that John is truly ill. Committee Chair Jessica Harriger explained that the system will only mark students as absent for those courses that they specify they must miss; instructors of missed classes will receive an email that the student reported absent for the class, and it is up to the instructor to decide whether to excuse the student for that missed session. She added that instructors will have access to the reasons and explanations provided by students on the system but will not have access to any details about other courses missed. Senator Thompson expressed support for the proposal. He asked if students can recant their reported absence, such as if a student marked that he/she would be sick the entire day and then felt better later and decided to go to class. Dr. Harriger responded that she suspects a student could not remove a reported absence from the record but there might be a way to administratively make an adjustment. Senator Thompson suggested this might need to be made a piece of the absence policy. Parliamentarian Kaul added that the student could report to the instructor of record that an absence was incorrectly reported since the instructor has the final say on whether to excuse the student regardless of what is reported on the system. Senator Hironimus-Wendt asked how the online reporting system will solve the original problem of too many students coming to Beu to request absence slips. Dr. Harriger responded she believes students feel they must go to Beu in order to be excused. Beu Health Center Director Mary Margaret Harris stressed that they do wish to continue to see students who are genuinely sick or injured, and they wish to see students for preventative care when they are well. She explained that a year ago, when she came to Faculty Senate, the staffing outlook for Beu was as dire as it had ever been; while that situation has largely resolved itself, she would like the absence issue to continue to be debated and improved upon because the situation still exists. She said that the appointments person in Beu still receives requests from students that they need an appointment in order to obtain an absence note for their classes although it would not be medically necessary to see the student at Beu. Ms. Harris stressed that Beu does not want their appointments to be more administrative than medical in nature. Dr. Harriger told senators that success of the online reporting system will require that faculty buy into it and are convinced that this system is as much a validation of absence as is an appointment slip from Beu. She added that, unlike the current system, online reporting reminds students of the consequences of falsification of records by providing them with the opportunity to review the Universitys official attendance policy and the academic integrity policy. Ms. Harris stated that Beu will still be willing to commit to writing if a student is contagious to others or if attending class would make the students recovery lengthier and more complicated. Senator Maskarinec asked if the online reporting system is essentially an honor system which students will be filling out themselves rather than seeing a medical professional; Ms. Harriger confirmed this is correct. She pointed out that students with a contagious cold or flu should not be infecting others when they really need to stay home and rest. Senator Maskarinec asked if there is a time constraint on the system so that a student could not log in on Monday and indicate that he/she is going to be sick on Friday; Dr. Harriger confirmed that the system will only allow students to populate for the current days illness because the students schedule for that day will be pre-loaded on the screen. If a student is sick several days, he/she would have to perform the action each day. Senator Lauer encouraged Dr. Harriger to take the educational campaign to the Chairs Council because they can disseminate the information to their faculty members. He asked if the report, once accepted, would go to CAGAS and then come back to Faculty Senate again. Chairperson Rock pointed out that an implementation team will be needed, and the ad hoc committee has indicated its willingness to act as that implementation team if directed by Senate. He stated that the implementation team could then take the report to the committees and councils that they think need to take part in the process. Senator Polley clarified that no new absence policy is being proposed at this time; what is being proposed is an online reporting system which no faculty member would be required to use but which would replace appointment slips from Beu for approving absences. He expressed his approval with the Committees proposal; he likes online reporting because it puts the burden on the student and utilizes the honor system. He clarified that no faculty member is being asked to change his or her attendance policy; the report includes a recommendation to review the Universitys absence policy, which Senator Polley believes might be a good idea. He stated that the voluntary addition to faculty syllabi looks very reasonable, especially in terms of educating both students and faculty that the absence slips formerly provided by Beu are going to be eliminated and they should use the online reporting system, which will be much easier for both faculty members and Beu employees and more in line with what is expected in regards to public health and the prevention of infectious diseases. Senator Polley thinks the online reporting system is a fantastic idea and really likes what the ad hoc committee has proposed. He also supports having CAGAS take a look at parts of the proposal over the next year. Senator Jorgensen asked how the proposed online system would be different than students emailing him directly when they are sick and must miss class. Dr. Harriger replied that many instructors do not accept student emails as sufficient proof of illness. She stated the online reporting system will show what time the report was filed and how many other classes the student is missing that day, which may help to verify that the student is sincerely sick. She added the online system will also work seamlessly with the CITR attendance tracker for those faculty who utilize this. She stated that in this way faculty will not have to keep track of all their students emails relating to absences because the online absence reporting system will integrate with the CITR attendance tracker. Senator Polley provided an example where a student skipped a test in his class but took a test a couple of hours later in another professors class, which provided grounds for a charge of academic dishonesty for which Senator Polley was successful. He stated it is hard to tell when students are being dishonest about absences when they are just sending an email, but seeing that they are absent from a number of their classes may help. He added that if the student is only missing one 8 a.m. class and going to others, a professor could legitimately ask why his was the only class missed; the system does not say that faculty must accept the students reported absence as excused. Dr. Harriger stated that one of the reasons the committee is most excited about the online reporting system is its potential for retention. She stated that the system can help faculty as well as other University professionals to see which students are missing classes most frequently and consider notifying those students advisors. It also provides students with a reminder that they have already reported three absences, for example, and asks them if they are sure they wish to miss another class. She observed that students are not always very good at remembering how many classes they have missed. Senator Cordes commended the fact that the online reporting system will help get rid of the purple absence slips provided by Beu, but he doesnt expect any miraculous improvement on quality of attendance from students self-reporting when they will not be attending class. He suspects that faculty members will still have to check with other faculty as to whether students missed a morning class but attended an afternoon class; he suggested that students might also accidentally click the wrong class when indicating an absence. He thinks that if the online reporting system were enforced on a class-by-class basis as the only method of reporting absences, the quality of information might improve and it would put an extra measure of responsibility on the student. Senator Cordes also suggested the implementation team may wish to develop some sort of reporting mechanism whereby faculty could communicate with CITR when the absence record is in error. Dr. Harriger pointed out that it is currently very easy for faculty to adjust their CITR attendance tracker. Senator Rahman asked if it is correct that faculty do not have to use the attendance tracker in order for their students to use the online reporting system. Dr. Harriger confirmed that faculty who do not utilize the CITR attendance tracker will receive email notifications when students use the online reporting system to indicate an absence. NO OBJECTIONS TO THE REPORT Chairperson Rock asked if senators would charge the ad hoc committee to continue to work on the implementation of the recommendations. NO OBJECTIONS Dr. Harriger thanked the ad hoc committee members who she stated worked very hard to collect the information included in the report. Motion: To reorder the agenda to discuss New Business next (Rahman) NO OBJECTIONS V. New Business Reorganization of FYE Committee on Classes Chairperson Rock related that when the FYE revisions were proposed, there was some push back from departments, and an effort was made to try to include some of those departments on the FYE committee; however, some of those appointments did not go through Faculty Senate. He stated that senators need to determine if they are comfortable with the proposed structure of the FYE Committee on Classes, what the terms should be for those individuals who were not appointed by Faculty Senate, whether the Senate wishes to confirm their appointments, and what should happen when the terms of those members not appointed by Senate expire. Interim Associate Provost Parsons told senators that the structure proposed for the FYE Committee on Classes was merely a suggestion and whatever Faculty Senate decides is the proper configuration of the Committee is fine with her. She related that when the Committee was asked to include a component from faculty in Human Well-Being areas, she asked departments for suggestions of faculty who would be willing to serve. She stated that although Human Well-Being departments suggested that they have four representatives, with one rep from each of the other colleges and from the Library, it is merely a suggestion. Dr. Parsons pointed out that FYE covers a large area, and most FYE classes are located in Arts and Sciences and Education and Human Services. She noted that the current FYE Committee on Classes is not organized by college at all; it is assigned according to whether faculty members have FYE experience or no FYE experience. Senator Hironimus-Wendt said he would like to go on record as objecting to the proposed committee reorganization. He pointed out that there are 15 weeks in a semester, and the Human Well-Being part of the UNIV 100 course takes two of those weeks, according to its syllabus, as well as one-third of the topics in the first week of the course, which does not amount to one-half of the course being devoted to Human Well-Being. He noted that UNIV 100, while it includes wellness concepts, also provides a lot of other information, including Sociology topics in the twelfth or thirteenth week. Senator Hironimus-Wendt stated that, while the FYE Committee on Classes serves at the pleasure of the Provost, he believes there is sufficient precedent for creating a committee that serves the entire WIU faculty instead of faculty from one area of the University. He observed that the proposed configuration would mean that one college would own half of the votes on the Committee; should there be a dilemma, discussion, or contradiction, one college could be pitted against the rest of the University, which Senator Hironimus-Wendt sees as very problematic. He also does not see the entire College of Education and Human Services standing up for UNIV 100; rather, the senator sees four departments within that College as being closely involved. He is not opposed to including human wellness in the curriculum for UNIV 100, but the idea of turning control of the course over to that area he sees as problematic because it would diminish the other 13 components of the course. Senator Hironimus-Wendt said he is also curious to know how many of the 100 sections of UNIV 100 will be taught by human wellness faculty. He stated that if Human Well-Being faculty teaching half or more of the sections, he could see where they should perhaps have half of the vote on the FYE Committee on Classes, but otherwise he does not see why this imbalance should stand. Senator Hironimus-Wendt believes that it would set a bad precedent to give control of such a crucial committee to one area of one college. Senator Siddiqi asked if the FYE Committee on Classes is an appointed committee or if its members are elected. Interim Associate Provost Parsons replied that it is a Provosts committee that has traditionally come to the Senate for faculty input. She explained the Senate Nominating Committee nominates faculty to serve on the Committee, but there are other individuals serving on it as well some have been selected by the Nominating Committee and others have been placed on the Committee. Senator Siddiqi asked if this method would continue. Dr. Parsons replied that while the FYE Committee on Classes is a Provost committee, she values faculty governance and Faculty Senate involvement in placing faculty on the Committee. She believes the Faculty Senate and faculty governance component is important for the Committee and would like for the Senate to decide the best way to deal with its composition. Parliamentarian Kaul pointed out that the Committee on Classes is an FYE committee, and FYE is owned and operated by the entire University. He noted that UNIV 100 and the Human Well-Being component is just one part of FYE; he added that, even if the Committee on Classes was entirely a UNIV 100 committee rather than an FYE committee, he would have trouble accepting four representatives from Education and Human Services because the whole University is teaching UNIV 100 and has a role in its success. Parliamentarian Kaul believes that having additional College of Education and Human Services faculty serve in an advisory capacity to the Committee would be fine, but membership of four representatives from this college when other colleges have one member apiece is problematic. He noted that the Committee has up to this point been organized with representatives who have or have not taught FYE courses without any specification as to college. He pointed out that the new structure does not meet the guidelines that he would prefer for this Committee; he would prefer for the Provost to work through the Senate Nominating Committee for appointments and for the Senate to determine what the faculty composition of the Committee ought to be and how representatives should be selected for that body. Senator Thompson suggested the dilemma might be able to be solved by moving positions, so that the Human Well-Being faculty appointed by Dr. Parsons could be moved into at-large positions, and having each college represented by one faculty member. He noted that FYE is a University-wide initiative, so competition to be on the FYE Committee on Classes should be University-wide as well, and colleges where faculty are especially interested in FYE will campaign to be on this Committee. Senator Siddiqi stated that the proposed form for the Committee is really troubling and hard to accept. He would like to see the Senate come up with a better formula, such as two representatives from each college and two at-large, so that the feeling that one college has been given undue representation would be eliminated. Interim Associate Provost Parsons announced that she withdraws her original proposal for reorganization of the FYE Committee on Classes and would like to propose instead two representatives from each college who have taught or are teaching FYE classes, as well as one or two Library representatives and two at-large reps. Senator Rahman expressed her approval of Dr. Parsons suggestion. She noted, however, that individuals from the College of Education and Human Services have already been placed on the Committee with the expectation of serving, and it would seem unfair to say that all of them are now off of the Committee and appointments will start from a clean slate. She proposed moving one of the three appointments from the College of Education and Human Services into the one open at-large position and leaving the other two as the COEHS reps; other vacancies can be filled by the Senate Nominating Committee. Senator Hironimus-Wendt expressed his preference for the new proposal to include one Library rep, two college reps each, and two at-large. He agrees that the Senate Nominating Committee should be asked to fill the vacancies on the Committee. Senator Hironimus-Wendt recalled that another reason he was uncomfortable with the previous model was that the University tends to forget that UNIV 100 is simply a common thread connecting a bunch of disparate Y courses, and if one cluster is given authority, or potential authority, over UNIV 100, it begins to drive other disciplines and could lead to political turf battles. He would not like to see one small cluster of departments driving a program that is tied to about 20 other departments. Senator Polley expressed his disapproval of rushing to a decision on reorganization of the FYE Committee on Classes at the current Senate meeting. He suggested that Senate ask the Executive Committee to discuss the issue next week and bring a proposal back to the final Senate meeting of the year. Senator Lauer believes it is important that the FYE Committee on Classes also include, to some extent, representation from non-FYE faculty. He said that while he understands the arguments for why faculty who have taught or are teaching FYE should be the priority for representation on the Committee or should hold the majority of positions, he believes that non-FYE faculty voices would also benefit its deliberations. Dr. Parsons expressed her agreement. Senator Maskarinec suggested that the current wording for the FYE Committee on Classes at-large representatives, that they be faculty who have or have not had FYE experience, be continued. Senator Lauer suggested that the wording could mimic that recently approved for WID Committee representatives so that preference will be given to faculty with FYE experience but the positions would be open to all and not exclusive or a barrier to non-FYE faculty. Dr. Parsons stated that the Committee has found value in the non-FYE voices serving in the current at-large positions, so she would support this. Senator Maskarinec agreed that one of the Education and Human Services appointments could be moved to a vacant at-large position, then after that persons term expires the Senate Nominating Committee could fill the future vacancy with a preference for a non-FYE faculty rep. He supports trying to keep everyone on the Committee who is currently serving but moving them around as necessary to balance representation. Interim Associate Provost Parsons stated that not all of the persons currently listed on the FYE Committee on Classes believe that they are officially serving on the Committee; specifically, the three Human Well-Being faculty members may not be aware they are serving and were only presented to Senate as suggestions. She added that the three have served on the Committee since January when Faculty Senate suggested that a Human Well-Being component be included in the FYE deliberations. Dr. Parsons explained the three Human Well-Being faculty members were ad hoc appointments, and they have been attending meetings, but their inclusion as part of the reorganization she originally proposed represents a suggestion and not an official appointment on her part. Senator Rabchuk asked if these three faculty members have any promise of service; Dr. Parsons responded they do not. Parliamentarian Kaul stated that since they have been serving for three months, fairness suggests that Faculty Senate should consider making their appointments official in some way. Senator Maskarinec pointed out that if the structure of the Committee is proposed by the Executive Committee at the last Senate meeting of the year, the Senate Nominating Committee would not be able to make nominations until fall 2013. Dr. Parsons stated this would not be a problem since the Committee will not meet over the summer months. III. Reports of Committees and Councils (Continued) Committee on Provost and Presidential Performance (Jim Rabchuk, Chair) Evaluation of the President Evaluation of the Provost Representatives from the Provosts office were asked to depart during the discussion of these items. Senator Rabchuk asked that any comments or suggestions for changes to the documents be submitted to him within a week. The final President survey will then be provided to the Board of Trustees as the Senates contribution toward their evaluation of President Thomas. Senator Rahman said she really liked that each of the qualitative comments for the President was preceded by a sentence indicating the general topic of the quotation, and under Overall Performance there were quotations and then conclusions, but she did not see this same format followed for the Provost evaluation. Senator Thompson asked if the surveys of the President and Provost are more scientifically accurate than, for example, student surveys, which play a big role in the professional lives of instructors. Chairperson Rock responded that the Faculty Senates evaluation of the President is sent to the Board of Trustees, who are charged with evaluating the performance of the President and deciding salary and retention and who have solicited input from constituent groups. Senator Lauer stated that the value of the Senates evaluations of the President and Provost comes from the longitudinal movement that comes with multiple periods of evaluation over time, whereas changes in student opinions of faculty are not tracked. He added that comparisons of evaluations of the President and Provost to previous years evaluations can give extra meaning. Senator Cordes remarked that this is only true to the degree that the evaluation questions measure what they are intended to measure. He agrees that responses to the same questions over time can be valuable, but warned that peoples perceptions to the questions can be very subjective, and the questions themselves are not designed to be validated. He stated that the Senates evaluations of the President and Provost provide a barometer as far as they examine what they are intended, but they do not provide generalizable data. Senator Siddiqi pointed out that the Faculty Senate gives faculty a chance to evaluate the President and Provost and to look at the quantitative and qualitative data, but how the Board of Trustees uses the report on the Presidents performance is up to them. He compared it to deans asking faculty to evaluate their chairs; it is up to the discretion of the deans how to use that information. He stated the value is that faculty feel they are participating and they have an opportunity to evaluate the highest office at the University, and that is good enough. Additionally, the President and Provost get to see the report and can reflect upon how the faculty feel about the job they are doing. Senator Polley believes it is hard to say whether the Senates survey is any better or worse than other surveys or teaching evaluations, but that is not the whole story because the Senates survey tries to do a lot of other things. He noted that this year changes were made to the survey allowing respondents to rank the stated goals of the President and Provost, and the Committee on Provost and Presidential Performance tried to see if there were any significant differences in the way faculty evaluated the two based upon which of the goals respondents thought were important. He noted that this is one piece that is not present in student evaluations of faculty. He observed that for Goal 1, this process revealed a statistically significant difference. Senator Polley added that this is the first year the current President and Provost have been evaluated since evaluations are not conducted the first year an individual assumes the office, so next year the Committee will be able to see if there are any changes in the responses, which is important. Senator Hironimus-Wendt commended the members of the CPPP on a good job, adding that he has served on the Committee and knows it involves a lot of work. He wonders, however, how reliable the survey is if between one-fourth and one-third of all WIU faculty members are participating in the survey, whether it is a valid measure, and what that response rate says about the other two-thirds and their lack of participation. He stated that there are certain statistical techniques for assessing this, such as dispersion around the mean, but he does not know if the Committee undertook this sort of evaluation or whether he would recommend they do so. Senator Hironimus-Wendt works with a lot of surveys and believes the Senates survey reads well overall, the answers read well, and nothing stands out as shocking or wrong. He theorized that those who chose not to participate may have done so because they were comfortable, or uncomfortable, with the President or Provost, but it is impossible to know anything about their reasons, so their lack of responses are thrown out as random error rather than measurable error. Senator Hironimus-Wendt is certain that good statistical techniques were utilized to determine whether the findings were significant. He stated there is a natural tendency to look at how many individuals did not participate, which in the case of this years survey was about 440 out of 640 eligible faculty, and try to find out why they did not. Parliamentarian Kaul observed that any survey is only a snapshot of any given point of time. He said that he always tells students that if they fill out their evaluations to indicate that a faculty member is fantastic and deserves a raise, he cannot give one, and if students recommend that a faculty member be fired, he does not have that power either. He noted that since this is the first time that Provost Hawkinson and President Thomas have been evaluated by Faculty Senate, there is no data to compare to previous years so they are being compared at this moment with themselves. He concluded that the executive summary only explains what respondents indicated at one moment in time and does not indicate whether the person being evaluated is good or bad. REPORT ACCEPTED Senator Rabchuk explained that his goal in preparing the report was to develop something that would be perceived by the President and Provost as a step in establishing a dialogue where they would receive constituents criticisms and hear what is in the hearts and minds of faculty members. He observed that it is clear that a lot of people eliminated themselves from this process; those who had no idea what to respond did not participate, while others said there were too many questions on the survey. Senator Rabchuk looks at the quantitative data as a balance to the comments because the comments can tend to be verbose although they often have a unique point to make. Senator Rabchuk would like to hear from senators about possible modifications to the evaluation process. He recommends starting the evaluation process in the fall immediately following the academic year to be evaluated. Senator Rabchuk and the CPPP recommend an Open Forum with the President and Provost as the first stage of the process and distributing the survey a week or two after that occurs in the fall. Chairperson Rock suggested that Senator Rabchuk bring this proposal to ExCo so that it can be placed on a Senate agenda. Senator Hironimus-Wendt pointed out that when procedures are changed, it changes the validation of the data. Senator Cordes stated that there will not be as many memory issues if the survey occurs closer to the time period being evaluated. Senator Rabchuk related that a lot of respondents referred to the FYE review process, which occurred during the current year, rather references to the previous year which they were supposed to be evaluating. 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