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Regular Meeting of the FACULTY SENATE
Tuesday, 31 August 2010, 4:00 p.m.
Capitol Rooms - University Union
A C T I O N M I N U T E S
SENATORS PRESENT: B. Clark, L. Conover, B. Davies, G. Delany-Barmann, D. DeVolder, K. Durkin, S. Haynes, R. Hironimus-Wendt, M. Hoge, D. Hunter, N. Made Gowda, J. McNabb, L. Miczo, K. Pawelko, C. Pynes, S. Rahman, P. Rippey, M. Singh, I. Szabo, B. Thompson, T. Werner, D. Yoder
Ex-officio: Jack Thomas, Provost; Tej Kaul, Parliamentarian
SENATORS ABSENT: None
GUESTS: Keri Allison, Kevin Bacon, Andy Baker, Steve Bennett, Virginia Boynton, Rick Carter, Judi Dallinger, John Drea, Rich Filipink, Al Goldfarb, Autumn Greenwood, Ken Hawkinson, Hoyet Hemphill, Jim LaPrad, Angela Lynn, Martin Maskarinec, Rose McConnell, Russ Morgan, Scott Palmer, Bill Polley, Jim Rabchuk, Gordon Rands, Steve Rock, Cynthia Struthers, Lynn Thompson, Ron Williams
I. Consideration of Minutes
A. April 27, 2010
B. April 27, 2010 Executive Session
Both sets of minutes were approved as distributed. Chairperson DeVolder asked if, because the need for confidentiality no longer exists, senators wished to make a motion that the minutes from the April 27 closed session be made available for public inspection.
Motion: To make the executive session minutes of April 27, 2010 available for review but not for distribution (Made Gowda/Singh)
MOTION APPROVED 20 YES 0 NO 2 AB
II. Announcements
A. Approvals from the Provost
1. Requests for New Courses
a. ACCT 307, Accounting for Managers and ֱ Decisions, 3 s.h.
b. CHEM 363, Rational Drug Design, 3 s.h.
c. COMM 242, Fundamentals of Public Speaking, 3 s.h.
d. COMM 330, Language and Communication, 3 s.h.
e. COMM 428, Family Communication, 3 s.h.
f. ECON 408, Economics for Decision-makers, 3 s.h.
g. ENGR 300, Engineering Thermodynamics, 3 s.h.
h. ET 455, Engineering Technology Seminar, 3 s.h.
i. GEOG 333, Meteorological Data Analysis, 3 s.h.
j. MGT 483, Managing Organizations for Environmental Sustainability, 3 s.h.
2. Requests for Changes of Options
a. Biochemistry
b. Healthcare Information Technology Systems
c. Information Technology Systems
3. Request for Change in Concentration
a. Youth Development
4. Request for New Minor
a. Pre-MBA
5. Requests for Changes of Minors
a. Engineering Technology
b. Meteorology
6. Requests for Changes of Majors
a. Engineering
b. Engineering Technology
c. Meteorology
7. Request for General Education Inclusion
a. COMM 242, Fundamentals of Public Speaking, 3 s.h.
8. Requests for Discipline-Specific Global Issues Designation
a. ACCT 441, Advanced Financial/Governmental Accounting, 3 s.h.
b. FIN 497, Seminar in Financial ֱ, 3 s.h.
c. MKTG 317, International Business, 3 s.h.
d. MKTG 417, International Marketing, 3 s.h.
e. MUS 390, European Art Music I, 3 s.h.
f. MUS 391, European Art Music II, 3 s.h.
g. SCM 411, Global Supply Chain ֱ, 3 s.h.
B. Provost's Report
Provost Thomas welcomed new senators and expressed his appreciation to Senate for the continued efforts toward shared governance and for working with the administration to make sure that the University moves forward in a positive direction.
The Provost informed senators that WIU has not received any funding from the state in the past few weeks and none of the appropriation for the current fiscal year. The State of Illinois has cut ֱs appropriation for FY 11 by $3.7 million, which has resulted in departments being asked to reduce their operating dollars by 25 percent. The procedures for approval of faculty travel remain in place: faculty are to present travel requests to the deans, who will then forward them to the Provost for final approval. Although funding for the Provosts Travel Award is currently on hold, Provost Thomas encouraged faculty to continue to apply for the award in hopes that the money can be distributed once funding is restored.
Provost Thomas expressed his appreciation for efforts in support of summer school. He reported that student credit hour production and head counts were up for summer 2010, and the number of students taking online classes increased. He mentioned a recent Chronicle of Higher Education article which reported on the increased trend of students taking online courses from their primary universities while they are home over the summer months.
Although the official tenth-day report counts will not be available until Friday, September 3, the Provost released preliminary admissions numbers for fall. At this time, 1,762 new freshmen have enrolled, as compared with 1,641 as of tenth day last year. Transfer student numbers also show a slight increase with 1,349 enrolled for fall compared to 1,332 last year on tenth day. There are currently 654 graduate students enrolled at WIU for fall, whereas on tenth day last year there were 599 on record.
Provost Thomas observed that senators will be considering changing the effective date of the Policy on Repeating a Course for Grade Replacement at todays meeting. The Provost noted that while he expressed support for the possibility of such a change at the Executive Committee meeting, he has since spoken to the Registrar and believes such a change may not be feasible.
The Provost recently met with Vice President Thompson and Human Resources representatives about the possibility of requiring background checks for new WIU hires only. There are already some departments at WIU that administer background checks, specifically Education, Nursing, and the School of Law Enforcement and Justice Administration, and the Provost stated that once the paperwork is in place to expand the policy, it will be brought to Senate for consideration. He also reminded senators when they are involved in search committees to ask candidates if the University can perform off-reference checks in order to contact other persons at the candidates universities besides those on the official reference lists.
The Provosts Open Houses will be continued this year. Provost Thomas plans to specifically invite new faculty to one of the open houses to discuss their experiences at ֱ this semester and provide feedback. He is particularly interested in their thoughts on the faculty orientation, which was revamped last year, and hopes to encourage faculty to engage in a meaningful dialogue during the open houses.
Joe Watts, representing the enrollment management consulting firm of Noel-Levitz, will visit campus September 14-15, including meetings with CAGAS, Faculty Senate, deans, and the Office of Academic Services. Provost Thomas also reminded senators that the goals for Academic Affairs have been posted on his website.
Senator Thompson asked if the University is receiving state funding later this year than last. Provost Thomas responded the situation is about the same as last year at this time.
Senator Thompson asked if new employees would have to pay for the required background checks or if this cost would be absorbed by the University. Provost Thomas responded the plan is for the University to pay for the background checks, which at this time are a reasonable price.
Senator Thompson expressed his concerns with off-reference checks and asked if potential employees could refuse a search committees request to contact those not specifically listed as references. Provost Thomas related he has had a candidate that he was interviewing refuse off-reference checks; the Provost added that he was also asked if he would allow off-reference checks when he was interviewed at WIU. He believes persons interviewing candidates frequently conduct off-reference checks anyway because they speak to their friends at universities where the candidates are employed, but stated that candidates do have the right to formally refuse this process. Senator Thompson asked if refusal of off-reference checks would prejudice the search committee against a candidate, noting that candidates would not be informed of this possibility up front in the advertisement. Provost Thomas responded the possibility of off-reference checks could be included in the advertisement, and that interpretation of a refusal would be up to the specific search committee. He added the request is not an uncommon one. Senator Thompson pointed out that the candidate may, for personal reasons, not want just anyone contacted for a reference from a particular place of employment; Provost Thomas responded that, in that case, the candidate should explain those reasons to the search committee.
Senator Delany-Barmann asked if faculty can attend some of the other meetings with Joe Watts on September 14 in addition to the Faculty Senate visit. Provost Thomas advised faculty who wish additional opportunities to meet with Mr. Watts to contact Assistant Provost Ron Williams about attendance at another meeting.
C. Student Government Association (SGA) Report
The Senates new SGA representative, Autumn Greenwood, was introduced. The SGA holds its first meeting of the year this evening.
D. Other Announcements None
Motion: To move items of New Business, V.D., V.C., V.B., and V.A. for consideration next on the agenda, in that order (Thompson/Hironimus-Wendt)
MOTION APPROVED 19 YES 0 NO 2 AB
V. New Business (Reordered)
D. Illinois Board of Higher Education Faculty Advisory Council Resolution on Shared Governance
Professor Steve Rock explained that the Illinois Board of Higher Education (IBHE) Faculty Advisory Council (FAC) is comprised of 36 representatives 12 from public universities, 12 from community colleges, and 12 from private/proprietary institutions. Professor Rock represents WIU on the FAC. He explained that the FAC wishes to formally ask administrators to work with shared governance groups as they are forced to make the difficult budgetary decisions necessary in these economic times. He added that while shared governance is not a problem on WIUs campus, ֱs Faculty Senate is being asked to endorse a resolution in support of this problem elsewhere:
WIU FACULTY SENATE RESOLUTION
Endorsement of the Illinois Board of Higher Education Faculty Advisory Councils
Statement on Shared Governance in Budget Decision-Making and Policy Implementation
WHEREAS difficult financial and political times have imperiled university and college budgets in Illinois; and
WHEREAS these difficulties might cause, or already have caused, administrators to make decisions affecting the core missions of Illinois universities or colleges without appropriate consultation with campus institutions of shared governance; and
WHEREAS the Faculty Advisory Council of the Illinois Board of Higher Education (FAC) issued a statement in June of 2010 calling attention to the need for appropriate consultation with campus shared governance institutions and the responsibility of those shared governance institutions to act in a timely and conscientious manner; and
WHEREAS the FAC has asked that the statement be endorsed by all of its member Faculty Senates or other appropriate bodies of shared governance;
THEREFORE BE IT RESOLVED that the Faculty Senate of ֱ Illinois University endorses the Statement of the Faculty Advisory Council of the Illinois Board of Higher Education on Shared Governance Participation in Budget Decision-Making and Policy Implementation
Senator Hironimus-Wendt expressed his concerns, particularly with a sentence in the supporting statement from the IBHE FAC that indicates that, While the Faculty Advisory Council recognizes the significant difficulties facing higher education in Illinois, it is concerned that financial stress can be or is being used as an excuse for university and college administrators to make decisions without appropriate consultation with campus institutions of shared governance. Senator Hironimus-Wendt believes WIU is a well-managed campus, particularly given the current economic circumstances, and that ֱs support of this initiative might indicate a problem where one is not present. He realizes Faculty Senate is being asked to support a broad statement because this problem has occurred elsewhere, but he nevertheless has a problem supporting it. Dr. Rock asserted that there are institutions in the state where shared governance is not occurring and where administrators engage in very little consultation with faculty. He said the IBHE FAC wishes to encourage consultation and information sharing and not to point fingers at anyone.
Senator Rippey believes that since WIUs Faculty Senate is committed to shared governance, senators should support this statement. Senator Rahman added her support, pointing out that the phrase can be in the IBHE statement on shared governance financial stress can be or is being used as an excuse seems to allow for the inclusion of WIU.
Senator Hunter asked how WIUs administration feels about this resolution. Provost Thomas responded he has no problem with it for the same reasons as have been articulated by senators. He agrees that while WIU is very supportive of and practices shared governance, the use of can be allows for the statement to not directly reference WIU. He added that the endorsement of the resolution by WIUs Faculty Senate may help other institutions.
RESOLUTION APPROVED 20 YES 0 NO 2 AB
C. Election of Committee on Provost and Presidential Performance
The question was raised whether more than one representative of the Committee on Provost and Presidential Performance can also serve on the Senate Executive Committee. This was determined to be allowable. Volunteers for the Committee included Senators Conover, Made Gowda, Rippey, Singh, and Thompson. They were declared elected by acclamation.
B. Election of Senators to Serve on Provosts Advisory Council
Three senators were requested to replace outgoing members of the Council. In order to stagger the terms, two senators were elected to two-year terms, and one senator received a one-year term.
Senators to be seated on the Provosts Advisory Council include Senators Hironimus-Wendt and Pawelko for two-year terms, and Senator Made Gowda to serve a one-year term.
A. Election of Senator to College of Education and Human Services Dean Search Committee
Three senators volunteered to serve on the search committee: Senators Delany-Barmann, Pawelko, and Yoder. In a paper ballot election, Senator Delany-Barmann was chosen to represent Faculty Senate on the Committee.
III. Reports of Committees and Councils
A. Council on Admission, Graduation and Academic Standards
(Bill Polley, Chair, 2010-2011)
1. ֱ Report (Richard Filipink, Chair, 2009-2010)
Dr. Filipink expressed his thanks to CAGAS members for their service, and particular thanks to this years chair Bill Polley and to representatives of the Registrars Office, who are invaluable to the operation of the Council. Provost Thomas expressed his appreciation of Dr. Filipinks leadership, observing his hard work this year with students on the issues coming before the Council.
The CAGAS report indicates that, In an effort to strengthen and expand faculty governance and to clarify the role of CAGAS, the Council invited numerous administrators, staff, and faculty to address the Council and to participate in question and answer sessions. Additionally, CAGAS considered several policy issues, including changes to the Transfer Policy, the new Policy on Repeating a Course for Grade Replacement, a change in the appeals process regarding Student Abroad Programs, the English Proficiency policy, the Posthumous Degree Policy, and changes to teacher certification requirements. CAGAS also responded to recommendations in the Provosts ad Hoc Summer Session Task Force and recommended to the Faculty Senate the change of the Admissions office report line from Student Services to Academic Affairs.
According to the report, As specified in our new freshmen admissions standards, decisions on borderline students were referred to a subcommittee of CAGAS. This subcommittee met every other Tuesday during the academic year for a total of fifteen meetings. The subcommittee heard 57 appeals during spring 2010. Additionally, the full Council considered 33 petition substitution waiver requests, 151 late withdrawal requests, 102 late add requests, 30 requests for academic overload, 46 appeals of denial to the University from freshmen and transfer students, 45 appeals for readmission, 19 appeals to participate in the New Start program, 34 program change requests, 57 cases of academic dishonesty, four cases of falsification of admission applications, one change of graduation date, and six grade appeals.
NO OBJECTIONS TO THE REPORT
B. Council on Campus Planning and Usage
(TBD, Chair, 2010-2011)
1. ֱ Report (Lynn Thompson, Acting Chair, 2009-2010)
The Council on Campus Planning and Usage (CCPU) met four times in fall 2009, revised their policies and procedures document, and presented a Bylaws amendment to Faculty Senate, which was approved, to add the ex-officio position of Landscape Liaison to their membership. Music professor Lynn Thompson, who co-chaired CCPU the previous year, told senators there was little activity due to a lack of willingness on the part of the membership to assume the duties of council chair. Chairperson DeVolder related that when he visited CCPU at the beginning of the fall, it seemed the Council was generating some good ideas for potential projects, and he hopes that enthusiasm can be reignited when a chair is elected this fall.
Senator Hunter asked if Faculty Senate recognizes when its councils are struggling and does anything to help them. Chairperson DeVolder responded that sometimes the Senate becomes aware of troubles within a council as the semester progresses and tries to lend support, but other times their issues are below the radar and Senate is unaware that anything is amiss. He said there have been a notable couple of times when Faculty Senate became aware of troubles with its councils and tried to intervene and revitalize them. Dr. Thompson added that last year CCPU members recognized that anything they wished to pursue, such as establishment of lactation spaces, would cost money, which was part of the reason for the Councils inertia. He said although CCPU revised their Bylaws to establish a Landscape Liaison, the Master Plan Implementation Team on which that position was to participate did not meet last year, so there was nothing for that faculty member to report back to CCPU.
Senator Pynes asked if the Councils policies and procedures explain how they go about electing a chair. He said if this is not in place, it would seem to be where this could be remedied. He added that since the actions the Council wanted to recommend could not be accomplished without funding, it should not have been overly onerous to act as CCPU chair. Senator Hironimus-Wendt expressed his agreement with Senator Pynes, and suggested that CCPU elect a chair or consider replacing the council members with faculty who would take the task more seriously. He believes the idea that a Faculty Senate council is not actively operating is unpalatable. Chairperson DeVolder stated the Faculty Senate office will convene the first CCPU meeting in lieu of an elected chair, and he will express these sentiments at that meeting. Senator Thompson remarked that someone serving on CCPU has voiced to him a willingness to serve as chair for the current academic year.
Senator Rippey pointed out that CCPU did accomplish some things even without a chair, and she does not think Senate should remove faculty from council membership because they do not wish to hold that office. She added this does not seem to be the largest crisis being faced at this time, and she does not see what is so pressing that CCPU needs to accomplish when it appears they have little to do.
Senator Singh related he has suggested the Faculty Senate office post on its website a synopsis of proposals approved at Senate meetings. He also suggested Senate councils post their agendas so that everyone could have a sense of what is occurring on them. He believes this would provide greater transparency to the process.
NO OBJECTIONS TO THE REPORT
C. Council on Curricular Programs and Instruction
(Jim LaPrad, Chair, 2010-2011)
1. ֱ Report (Jim LaPrad, Chair, 2009-2010)
Dr. LaPrad thanked CCPI representatives and said he is looking forward to another busy year. Last year CCPI considered five new minors (Legal History, Modern Global History, Agriculture, Plant Breeding, and Pre-MBA), one new option (Philosophy: Pre-Law), 59 new courses, 48 changes to existing courses, ten changes to majors, 18 changes to options, three changes to minors, and one change to an existing concentration. Dr. LaPrad told senators CCPI recognizes the impact of the new feasibility requirement, which was expanded this year to include more categories of curricula and which must be in place before new program requests are submitted to the Council.
NO OBJECTIONS TO THE REPORT
2. Requests for New Courses
a. MKTG 411, Mobile Marketing, 3 s.h.
b. MKTG 421, Seminar in Marketing Technologies, 3 s.h.
c. MKTG 441, Customer Relationship ֱ, 3 s.h.
NEW COURSE REQUESTS APPROVED
D. Council on General Education
(Cynthia Struthers, Chair, 2010-2011)
1. ֱ Report (Steve Bennett, Chair, 2009-2010)
One new duty was added to the responsibilities of the CGE chair last year: the decision on whether to award General Education credit for transfer courses that do not have WIU equivalents. After the institution of this policy, the CGE chair evaluated more than 90 courses during the academic year.
In the area of assessment, CGE last year 1) revised its Request for Inclusion in General Education form to clarify the section on goal assessment, 2) identified courses approved for Gen Ed since the General Education Review Committee report in 2008 and for which general education assessment plans had not been developed, and 3) considered a summary of the results of fall 2009 general education assessments and followed up with those departments who either did not complete their assessments or did not complete them in the requested format.
CGE conducts a writing survey every third semester; the spring 2010 survey yielded a 65 percent response rate from faculty, an increase over the previous two survey response rates of 59 and 46 percent. Results from the survey indicate that courses with large sections are just as likely to require writing as those with smaller sections; 80 percent of sections with 50 students or more required more than two pages of assignments, and 27 percent offered students the opportunity for revision. The Council is assessing its efforts to educate faculty on the importance of writing in General Education courses in light of results from the past two surveys indicating that courses with smaller sections are often not providing opportunities for students to revise and that some are requiring students to write one page or less or not asking students to write at all.
NO OBJECTIONS TO THE REPORT
2. Request for Inclusion in General Education
a. HIST 311, History of Flight Culture, 3 s.h.
REQUEST FOR INCLUSION APPROVED
E. Council for Instructional Technology
(TBD, Chair, 2010-2011)
1. ֱ Report (Hoyet Hemphill, Chair, 2009-2010)
The Council for Instructional Technology (CIT) welcomed several guest speakers during meetings last year. Members worked with the Center for Innovation in Teaching and Research (CITR) to develop a joint survey to assess the technology needs of WIU faculty. Results from the 178 respondents show a feeling that current training and tech support is mostly good, and there is a desire for course management tools, such as a grade book, and plagiarism software. The Council is already planning a follow-up survey. CIT also considered student technology standards and competency and is currently considering a draft technology proposal.
NO OBJECTIONS TO THE REPORT
F. Council on Intercollegiate Athletics
(TBD, Chair, 2010-2011)
1. ֱ Report (Andy Baker, CIA Member)
Dr. Baker reported CIA met three times to review athletic schedules and maintain compliance with University policies. The Council also provided to Faculty Senate in January 2010 an analysis of missed classes for each sport program since 2008, including results of a survey of members in the Summit League and Missouri Valley Football Conference regarding institutional missed class policies.
NO OBJECTIONS TO THE REPORT
G. Council for International Education
(Kevin Bacon, Chair, 2010-2011)
1. ֱ Report (Kevin Bacon, Chair, 2009-2010)
Concerns from the Deans Council regarding the number of sections of global issues courses available for the scheduled fall 2010 implementation of the Foreign Language/Global Issues (FLGI) requirement led to that implementation date being moved to fall 2011. Approved global issues courses are posted on the Senate website. Senator Rahman pointed out an error in the prefix for ENG courses on the list; that will be corrected by the Senate office.
The CIE this past year developed a talking points document, which was further developed into a Q&A document for members to take back to their respective colleges. The Council presented to Senate, and saw approved, a request to clarify that three semester hours are necessary for a course to receive global issues designation. During the past year, CIE approved 34 Discipline-Specific Global Issues (DSGI) courses and 12 General Education Global Issues (GEGI) courses, and referred a number back to departments for additional clarification, particularly when courses displayed a lack of connection between the justification required on the GI forms and the content of the course syllabi. The Council also added a line for the deans signature on the global issues request forms because there is the possibility that the need for additional sections of a GI course could become a resource issue.
Parliamentarian Kaul asked if a course could receive designation as a Discipline-Specific as well as a General Education Global Issues course. Dr. Bacon said this request has not been proposed to the Council. GEGI courses are mostly lower division with mass appeal while DSGI have more limited appeal and are restricted to upper division courses. Dr. Bacon can envision advising students toward a specific GEGI course if it fits within the particular major, or departments that have related interests (such as Agribusiness and Economics) requiring a specific DSGI course, or slate of courses, that is complimentary to the major.
Senator Rahman noted she interprets global issues as non-American points of view, and questioned the inclusion of global issues courses on American diplomatic history (HIST 401) and U.S. foreign policy (POLS 331). Dr. Bacon responded when those courses were proposed, these same questions were raised, and the Council discussed how these courses incorporated world views, events, and policies from the perspectives of areas foreign to the United States. Senator Rahman objects to the inclusion of these courses. Dr. Bacon explained these courses were approved by CIE, the Faculty Senate, and the Provost last year, but they will be reviewed on a rotating basis in the future. Senator Rippey added that United States foreign policy or diplomatic history cannot be taught without taking into account other nations of the world. She said these courses address how the U.S. interacts with these other nations. Senator Rahman asserted this is different than a course on comparative governments, for example, because the U.S. framework defines the entire course. Senator Rippey disagreed, stating the two courses do take into account and are not oblivious to the framework and analysis of other nations.
Senator Davies asked if WIUs Office of Institutional Research and Planning will analyze the impact on staffing requirements and course enrollments of new global issues courses. Dr. Bacon responded this has not been suggested to the Council, but CIE does recognize the potential impact on staffing, which led to the inclusion of a deans signature on global issues requests.
NO OBJECTIONS TO THE REPORT
H. Writing Instruction in the Disciplines (WID) Committee
(TBD, Chair, 2010-2011)
1. ֱ Report (Jim Rabchuk, Chair, 2009-2010)
The Committee considered and approved nine new WID courses last year and several modifications to the WID requirements for individual majors. WID Committee members from the Department of English and Journalism, Neil Baird and Bonnie Sonnek, wrote and produced a podcast for publication on the WID website: WID Fundamentals: How to Design a WID Assignment.
The WID Committee surveyed the 127 instructors teaching WID or BOT/BA writing courses in 2009-2010 and all departments offering them. The survey results will be used as a basis for identifying instructor and programmatic needs in the implementation of the WID graduation requirement. The report indicates that, The survey letter also served another purpose by spurring on several departments to submit requests for new WID and BOT/BA writing courses this past year, and several others to write the WID committee chair for clarification on submission procedures. Senator McNabb told Dr. Rabchuk she found the survey data fascinating and thinks it is a very useful construction by the Committee. She noted that some WID faculty surveyed offer five or fewer total pages of writing and revisions (8.33 percent) and others base less than ten percent of the total grade on assessment of student writing (4.08 percent of respondents). She asked if the WID Committee plans to operationalize any changes to address these deficiencies. Dr. Rabchuk responded the survey results were not compiled and analyzed until after the last WID Committee meeting of the academic year, but he agrees with Dr. McNabb that these issues need to be addressed. Senator Hironimus-Wendt asked, if 30 percent of faculty do not meet the WID requirements for their courses, whether the Committee could find a mechanism to enforce the expectations for a writing-designated course for instance, students must write the prescribed amount or department chairs should address who is teaching these courses. Dr. Miczo noted that different departments handle the WID requirement differently, so the survey responses may not be an accurate reflection of the total effect for those students. She explained that in some departments, the WID requirement is spread over two or more classes. Dr. Rabchuk noted the survey did ask how each course fits into the WID requirement for the specific department. He added the WID Committee provides guidelines for writing instruction in the disciplines but there is no enforcement policy in place. Dr. Rabchuk commended the WID faculty who responded to the survey for the honesty of their responses. Parliamentarian Kaul suggested the WID Committee share the overall survey results with departments because it may be helpful to them. Senator McNabb asked if the survey is meant to replace the department-by-department WID reviews. Dr. Rabchuk responded the Committee is considering doing so.
NO OBJECTIONS TO THE REPORT
I. Committee on Committees
(Gloria Delany-Barmann, Chair)
SENATE COUNCILS AND COMMITTEES:
Council on Admissions, Graduation and Academic Standards
Robert Intrieri, Psychology replacing Peter Jorgensen 2011 At-large
Bob Quesal, CSD replacing Jason Conner 2013 FA&C
Barry McCrary, LEJA replacing Ritchie Gabbei Fall 10 E&HS
Council on General Education
Faridun Tasdan, Math replacing Amy Brock 2011 Math/Natural Sci
Council on Intercollegiate Athletics
Christopher Kovacs, Kin replacing Marianne Woods 2011 E&HS
Writing Instruction in the Disciplines Committee
Jane Brown, CSD replacing Anita Werling 2013 FA&C
UNIVERSITY COUNCILS AND COMMITTEES:
Bachelor of General Studies (BGS) Advisory Committee
Cynthia Ridle, Comm replacing Jennifer Jones 2012 FA&C
Council on Talent Grants and Tuition Waivers WIUQC
Tammy Werner, Soc/Anth replacing Everett Hamner 2013 WIUQC
Interdisciplinary Studies Degree Program Advisory Committee
Samit Chakravorti, Mgt/Mktg replacing Amy Brock 2011 At-large
University Honors Council
Eric Ginsberg, Music replacing Robert Quesal 2013 FA&C
CoC is looking for Fine Arts and Communications faculty members to fill vacancies on the Senates Council for International Education and the Web Accessibility Committee.
SGA COUNCILS
Council on Student Activities Funds
Janice Gates, Mgt/Mktg replacing Darwin Fishman 2013 At-large
Motion: To nominate Rita Kaul for the SGA position (Thompson)
The Senate Chair noted that the SGA Bylaws prohibit faculty from serving more than one term on their councils. Although faculty have served more than one term in the past, this portion of the SGA Bylaws was brought to the attention of the Senate office this past spring. Dr. Kaul, having served on the Council on Student Activities Funds before, may, therefore, be ineligible to serve again.
Motions: To table further consideration of the SGA vacancy pending clarification of the SGA eligibility rules (Hunter/Made Gowda)
MOTION APPROVED 18 YES 3 NO 0 AB
The remaining nominations were appointed by acclamation.
IV. Old Business None
V. New Business
E. Request to Change Effective Date of Policy on Repeating a Course for Grade Replacement
The Senate office received an email from Biological Sciences professor Laura Barden-Gabbei after the last Senate meeting of the academic year seeking clarification of whether the Policy on Repeating a Course for Grade Replacement, approved in April, will be retroactive for all current students. Dr. Barden-Gabbei is concerned that current sophomores and juniors who will be applying for teacher certification on or after February 1, 2012, will, as a result of a new state law, have to have grades of C or better in all courses that apply toward their certification. She notes in her email that students and other advisors have contacted her to see about delaying retakes until the new policy takes effect, but this would delay students graduations by a year or more. She asserts that Failure to make this [policy] retroactive for these students could cost these individuals their degree of choice and further reduce our secondary science teacher certification program numbers.
Registrar Angela Lynn told senators that when a new policy is being considered, she contacts Administrative Information ֱ Systems programmers to assess the timeframe for possible implementation given other projects across the University. Programmers informed her they could not implement the process prior to fall 2011, which is why Dr. Lynn asked CAGAS to include this implementation date in the policy that went forward to Senate last year. She added that when the University institutes a change this large, it is best to reflect it in the undergraduate catalog. She noted that while some students do better when retaking courses, others do not; currently, students are aware that their honors points and GPAs are not adversely affected if their retaken course grade is not an improvement upon the original grade, so without the policy being printed in the student handbook, those students who do not do as well on their retakes could appeal, even if they have been informed of the new policy via Telestars. Dr. Lynn pointed out that students begin meeting with advisors next week to plan spring courses, and they need to know what to anticipate when moving forward; she noted some decisions have been made with the understanding that the retake policy would not be effective until fall 2011.
Dr. Barden-Gabbei explained that she is not requesting that the policy implementation date be moved up necessarily but that those students still enrolled at ֱ be allowed to apply the policy retroactively. She would like for a student who retook a class in fall 2009 to be allowed to use that higher grade as part of the students GPA. She noted that teacher education students who must retake courses for which they received a grade of C- or below, because of newly-established state requirements, will not be able to benefit from a retake policy which could greatly improve their GPAs. Dr. Barden-Gabbei related that one of her students received a D in three classes for which she subsequently received As when retaking them a second time, but she may have to drop out of the University because of her low GPA. She stated this type of student could benefit from the new policy and has demonstrated through better retake grades that she has mastered the required material.
Parliamentarian Kaul asked if the current teacher education requirements at ֱ, prior to the new state mandates, already require students to receive a grade of C before progressing through the program. Dr. Barden-Gabbei responded that depends upon the course, the program, and when student teaching is scheduled. She explained that in the sciences, students must receive a grade of C or better in ENG 180 and 280, COMM 241, and teacher education classes, but not necessarily in all of their science or math classes unless student teaching is to begin in spring 2012 or later. Those students teaching this fall or spring 2011 are not required to receive a grade of C or better in all courses toward teacher certification, but those planning to student teach in spring 2012 or later must receive a C or higher regardless of their GPAs; a student with a 3.0 GPA who received a grade of D in cell biology last semester and will not student teach until spring 2012 must, under the new state guidelines, retake the class, which is a prerequisite for other courses in the program.
Senator Pynes said he sees the real issue as how to interpret the implementation of the policy. He was under the impression that just because the policy becomes effective in spring 2011, it does not mean that only courses taken after that time can be retaken; if students wish to retake courses originally taken prior to the fall 2011 implementation date, that should be allowable. He believes the issue is more one of coding and could perhaps be addressed by a statement to students indicating that grades will be replaced under the new policy even though it may take a year or two for those replacement grades to be reflected on transcripts. He stated it does not seem, from the current language of the policy, that students could retake courses originally taken in spring 2011 or earlier, in which case a way needs to be devised for the programming to catch up with the policy. Parliamentarian Kaul questioned whether the policy would apply to students admitted to ֱ prior to fall 2011 who matriculated under a different undergraduate catalog. Senator Rippey explained that students can elect to complete their education under any catalog in place since their matriculations and abide by the rules contained within it. Senator Hunter added that if a student chooses to abide by a different catalog than the one under which he/she matriculates, that would change the students entire program so would be an irrelevant issue.
Registrar Lynn clarified that, like the new plus-minus grading policy, the retake policy will be applicable to any student regardless of which catalog is in place when they matriculate provided that students retake the courses for the second or third time in fall 2011 or later. If a student did not do well in a course in fall 2009 and retakes that course in fall 2011, then the new policy would apply. Dr. Lynn remarked that every time the University changes a policy, there are students who barely miss being able to benefit by the change, but it is impossible to make such changes work for everyone. She said if her office was able to work extra diligently on implementing this policy for a year in order to have it available earlier, she would do so, but there is no question of manually making it work; the policy cannot be implemented until fall 2011 because the system is not set up to accept that information. Dr. Lynn explained there are many exceptions written into the new Policy on Repeating a Course for Grade Replacement courses cannot be repeated more than two times and no more than 20 s.h. can be repeated, honors points and academic integrity considerations must be taken into account and it is totally different than the way retakes are currently handled. She noted that students begin registering for spring 2011 courses in November 2010, and they need to know what to expect from the courses they plan to take. She said making the policy retroactive would create many problems with final grades and transcripts sent out to other institutions verifying that the grades reflected on them are what students actually received; the communication line between ֱ and other institutions would be damaged by allowing students to change grades retroactively on transcripts which may have already been sent out.
Senator Hunter agreed with Registrar Lynn that the University changes policies every year, and students understand that the catalog under which they enter ֱ is their contract with the University. He said it is unfortunate that some students will not be able to benefit from the new policy, but students know the rules that apply to them when they enter WIU. Dr. Barden-Gabbei pointed out that students did not know the change in state guidelines would be instituted, which greatly impacts their teacher education programs. She believes many advisors last spring did not have a clear understanding that the courses students retake this fall would not be allowed to be changed under the provisions of the new policy, so the retaken grade cannot be used toward improving students GPAs. She asked senators to consider what can be done to assist students in these situations, remarking that at least a couple of students of her acquaintance will have to leave the University whereas under the new policy they would be allowed to continue in their degree programs. She asked if the institution is willing to allow student some students, who have proven to be capable of doing the work required to stay at ֱ and complete their degree, to leave the University because the retakes policy cannot be made retroactive, or if there is some recourse, such as CAGAS, that these students can turn to.
Senator Hoge said he finds it very concerning that senators as a group of educators can allow students to fall through the cracks because of poor timing. He said he does not know what group needs to solve the problem or advocate for these students, but he hopes something can be done to help them. He believes telling students to go elsewhere after they have proven an increase in content retention would be a poor policy.
Senator Singh said he wants to make sure that the institutional impediments absolutely prevent the University from allowing the policy to be made retroactive because it was the understanding of some senators when the policy was approved that students retaking courses earlier would have the possible advantage of an improved GPA; Registrar Lynn responded that there is no way the policy can be applied retroactively for students retaking courses prior to fall 2011. Dr. Lynn said that when the policy was approved, representatives of the Registrars office attended the Council of Advisors meeting and specifically noted that the policy would be applicable for courses taken after the fall 2011 implementation date. Emails distributing the entire policy were sent from her office to the advising list because it was suspected that as soon as students heard about the new policy, they would want to take advantage of it. She concluded the University cannot change all of the transcripts that were sent out over the past year because there is a desire for the policy to be implemented earlier, so that is why it was clearly articulated as becoming effective in fall 2011.
Senator Singh asked if anything can be done to help the affected students. Registrar Lynn responded that if a student originally received a D in a class, for example, and then achieved an A upon retaking the class, and if the student could show that the lower grade was impacted by a major event in the students life, that student could appeal to CAGAS; otherwise, there is little that can be done.
Senator Pynes noted there seems to be an ambiguity in how retroactive is being interpreted. He had understood that students in fall 2011 could retake courses from earlier years for grade replacement; Registrar Lynn confirmed this is how the new policy will work. Senator Pynes stated that if students are being advised that they should take advantage of a retake policy that is not yet in effect, then this should be stopped as this understanding of retroactive is incorrect. Registrar Lynn noted that when students have signed up for retakes since the policy was approved, they have been advised by her office that they will not be eligible for an improved GPA under the current policy. Chairperson DeVolder stated his understanding was that courses could only be retaken for an improvement to students GPAs if they were taken for the second time fall 2011 or after, and that courses retaken prior to fall 2011 would not retroactively receive the benefits from the policy. Associate Provost Dallinger added that the new policy will be in place for all students after fall 2011, no matter when they matriculated at ֱ. Dr. Filipink remarked that CAGAS includes a representative from the Council of Advisors, and that representative understood that the policy would not go into effect until fall 2011, so the misunderstanding has nothing to do with the actions of the Registrar, CAGAS, or the Faculty Senate.
Parliamentarian Kaul asked what would happen should a student wish to retake a course that is no longer available or on the books. Provost Thomas responded the student would not be allowed to do so because a course cannot be retaken if it is not currently offered. Senator Hironimus-Wendt remarked he is not convinced by the arguments for making the policy applicable retroactively. He said he does care about student welfare, but a student who received Ds in the past and achieved As upon retaking courses is not in danger of dropping out of school because a grade of D combined with a grade of A equates to a 2.5 GPA. He said this argument does not make sense because the policy only affects three or four courses but a degree program encompasses 40 or 50 courses. He does not believe that a student would flunk out of college rather than simply changing his or her major; additionally, he is not convinced that the grade replacement policy will result in the best kind of educators that WIU can produce. He added if the policy means the difference between continuing or flunking out of college, the students must be marginal in a major sense rather than in a couple of narrowly tailored courses.
Senator Rippey asked if there is a point of order for the Senate body to consider. Chairperson DeVolder responded the item under discussion constituted a piece of Senate business by virtue of the Executive Committee placing it on the agenda, and he would ask, after hearing the debate, if senators wish to propose changes to the policy as it is currently understood and as articulated by the Registrar. He advised if senators wish to suggest a change to the policy language that it be clearly articulated to avoid confusion.
Motion: To adjourn (Pynes/Rippey)
The Faculty Senate adjourned at 5:52 p.m.
Lynda Conover, Senate Secretary
Annette Hamm, Faculty Senate Recording Secretary
PAGE
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