ࡱ>  ҩbjbj 7xxD33333GGG8|dG_ u 4 !!!@BBBBBB$Cf3!!!!!f33 {)))!3 3 @)!@))2\[_ }իGn#N\.,0]u$u\__u3_D4!!)!!!!!ffx'h!!!!!!!u!!!!!!!!! : WESTERN ILLINOIS UNIVERSITY Regular Meeting, 25 September 2012, 4:00 p.m. Capitol Rooms - University Union A C T I O N M I N U T E S SENATORS PRESENT: J. Baylor, J. Choi, S. Cordes, R. Hironimus-Wendt, A. Hyde, G. Jorgensen, I. Lauer, M. Maskarinec, B. McCrary, D. Miretzky, K. Myers, K. Pawelko, B. Polley, J. Rabchuk, S. Rahman, S. Rock, S. Romano, M. Siddiqi, B. Thompson, R. Thurman Ex-officio: Ken Hawkinson, Provost; Tej Kaul, Parliamentarian SENATORS ABSENT: L. Brice, S. Haynes, D. Hunter GUESTS: Bob Andersen, Andy Borst, Jessica Butcher, Tom Clark, Sean Dixon, Warren Grove, Kristine Kelly, Angela Lynn, Russ Morgan, Kathy Neumann, Nancy Parsons, Gary Schmidt, Steve Wailand, Consideration of Minutes 11 September 2012 MINUTES APPROVED AS DISTRIBUTED Announcements Approvals from the Provost Requests for New Courses ET 403, Design and Prototype Development, 3 s.h. GCOM 314, 3D Print and Web Technologies, 3 s.h. SPAN 302, Spanish for Business, 3 s.h. SPAN 392, Spanish and Latin American Cinema, 3 s.h. Request for Change of Major Engineering Technology Requests for Changes of Options Biochemistry Chemistry Provosts Report Provost Hawkinson reported that ֱs budget situation is largely unchanged; the state of Illinois still owes the University $13 million from FY 12 as well as $5 million in Monetary Assistance Program (MAP) funds. He added ֱ should have received $12 million from the state by this time for the current fiscal year, which makes the state $30 million behind in payments. Provost Hawkinson stressed the University will be able to meet its immediate needs with tuition income and reserve funds, and he expects the state will begin making its payments in the near future. Provost Hawkinson informed senators that despite economic concerns, WIU is fully engaged in master planning. A ribbon cutting for the 3D Art Facility and the Corbin-Olsen cafeteria renovations was held on September 21 as part of the Homecoming celebrations. A new Ph.D. program in Environmental Science was approved last week by the Board of Trustees (BOT). The Provost explained that, with this new initiative, ֱ is well situated to establish itself as a leader in multidisciplinary research related to the environment of large river ecosystems, with the upper Mississippi River flood plain serving as a living laboratory. He added that the Kibbe Center and the new Riverfront Campus make ֱ uniquely positioned to offer this program, which will be presented to the Illinois Board of Higher Education and the Higher Learning Commission for approval. Provost Hawkinson hopes the new Ph.D. can be offered in 2014. Provost Hawkinson related that the new Director of Sponsored ֱs, Shannon Sutton, reported at Fridays BOT meeting on grant activity over the past year; Provost Hawkinson informed the BOT about ֱs relationship with the University Center of Lake County; Associate Provost Kathy Neumann told the BOT about ֱs five-year plan for University Technology; and Interim Associate Provost Nancy Parsons presented the First Year Experience (FYE) recommendations to the BOT. Provost Hawkinson added that Dr. Parsons is working with the appropriate Senate councils on those recommendations. Provost Hawkinson informed senators that winners of the Provosts Awards for Excellence were recognized at the Founders Day celebration on the Macomb campus. Founders Day was also celebrated on the Quad Cities campus, with special recognition of the 100th anniversary of WIUs first extension course in the Quad Cities. Provost Hawkinson stated that University Television produced a wonderful video written and narrated by John Hallwas to commemorate the event. He added the video, which includes movie footage of former WIU presidents and faculty going back to the 1920s, will be shown on public television in the Quad Cities and on Macombs Channel 3. Senator Thompson asked how many freshmen enrolled in the new honors cohort in the Quad Cities and how many of those are poised to join the regular Honors College program in the spring. Provost Hawkinson responded that all of the classes were enrolled sufficiently to prevent cancellations but he does not have the exact numbers admitted; he promised to bring the enrollment figures to the next Senate meeting. He explained that Quad Cities students will need to achieve a 3.4 GPA this semester to be admitted to the Honors College in spring 2013, so that determination will not be made until the end of fall semester. Senator Thompson asked Provost Hawkinson about the International Film Series. The Provost related that he received an email a couple of days ago from Broadcasting faculty member Richard Ness listing the movies that he, working with the owner of the Rialto Theatre, has determined for the season. An announcement about the International Film Series season will be sent via teleSTARS. Senator Lauer requested an update on Performance Based Funding. Provost Hawkinson stated that ֱ received $14,000 more from State appropriations than in previous years because of Performance Based Funding numbers, and he expects that ֱ will do even better this year. Provost Hawkinson explained the States objective is to gradually increase the amount set aside for Performance Based Funding; originally it was set at one-half of one percent, but the percentage devoted to this over the years will be modified in order to induce institutions of higher education to make progress in specific areas, which WIU is doing. Student Government Association (SGA) Report (Steve Wailand, SGA Representative to Faculty Senate) SGA held its retreat. Mr. Wailand met last week with Senator Hironimus-Wendt to discuss ways of promoting a sense of community between faculty and students, and they are exploring various options. Other Announcements Senators Thompson, Jorgensen, and Hironimus-Wendt have volunteered to serve on the new Long Range Planning Committee, a working group formed by the Presidents Leadership Team to look at the long-range future of higher education and map this back to the WIU Strategic Plan to see if the University is well positioned. The group will use the Association of Governing Boards long-term planning model. Chairperson Rock stated that if other senators are interested in serving that they should let him know. Mandeep Singh, ֱ and Marketing, has been appointed to the three-year vacancy for the College of Business and Technology on the University Personnel Committee. No petitions were received from the College of Fine Arts and Communication for a vacancy on the Committee during spring 2013. The deadline for petitions from that College has been extended until Thursday, October 4. Service on the University Personnel Committee is restricted to tenured full professors. Registrar Angela Lynn reminded senators that early warning grades will be available to be posted on October 1. The system will be open for posting early warning grades for two weeks, closing at 4:30 p.m. on October 15. Dr. Lynn reported the University was able to program the system to allow for online and extension students to receive early warning grades, as requested by the Faculty Senate last spring. An extra reminder email has also been added to go out to faculty the Thursday or Friday before the deadline for entering early warning grades. Senator Rabchuk asked if graduate students taking undergraduate courses for G credit will receive early warning grades. Registrar Lynn responded that graduate students are not part of the early warning population; if such a change were to be made, it would have to go through the Graduate Council. Chairperson Rock expressed his desire to see senators be 100 percent compliant with the early warning process and encourage their colleagues to do the same, setting an example for the rest of the institution. He added the system can only be successful if faculty do their part to make it so. Provost Hawkinson informed senators the Director of the University Advising and Academic Support Center asked him to speak on behalf of OAS advisors and encourage faculty to fill out their progress reports for OAS students. He explained that OAS students meet with their advisors eight times per semester, and the progress report information, in addition to the early warning information, is essential to that process. Provost Hawkinson stated that if faculty at least fill out the portion of the progress report indicating whether the OAS students is attending class, it is very helpful for advisors and can aid retention of these students. Senator Cordes asked if there are plans to make this system entirely electronic. Dr. Lynn responded that Administrative Information ֱ Services (AIMS) is working with the Advising Center to convert the progress reports to an electronic format. Senator Cordes remarked that there are many different types of electronic reporting that occur at ֱ. Dr. Lynn stated there would be significant costs in attempting to combine all the reporting into a single format, so the University is attempting to work with AIMS to meet immediate needs, and they have a long list of programming requests on their timeline. Senator Polley recalled the Faculty Senate expressed its support for the University funding the Grades First system for OAS students and asked if WIU is thinking about initiating this next year. Dr. Lynn responded that because of the timing of the recommendation, funding for Grades First was not included in the budget requests for last year but they should be in budget requests submitted to the Provost at the end of this year. Womens Safety on Campus Tom Clark, Interim Director, Public Safety Chief Clark informed senators that the Office of Public Safety (OPS) includes 25 full-time staff, 24 of whom are sworn police officers who go through the same training process as any other police officer in the State of Illinois. OPS is responsible for the safety of ֱ Illinois University faculty, staff, students, and visitors on the Macomb and Quad Cities campuses. Chief Clark stated that while he cannot go into the details of the sexual assault reported on campus last month, OPS has increased its patrols on Adams Street where the incident reportedly occurred. Two uniformed officers have been assigned to patrol that area specifically on Friday and Saturday nights, and OPS has seen reports of crime in that area decrease during that time period. Chief Clark informed senators that OPS offers Rape Aggression Defense (RAD) training on campus as one of its efforts to address womens safety issues. RAD is a one-month hands-on class taught by trained instructors at the Student Recreation Center. Women taking the class learn the physical training to ward off an attacker as well as the causes of various attacks. Senator Jorgensen asked if there is a charge for the RAD class. Chief Clark responded the class costs $20, which includes a book and lifetime refresher course at WIU or another campus that offers the training. Senator Jorgensen asked if there has been any thought to offering the class free-of-charge. Chief Clark responded OPS could explore the possibility of obtaining a grant or other external funding to do so. Chief Clark informed senators that the student patrol escort service is another way that OPS tries to provide a safe campus environment. Student volunteers are issued a radio and ID badge and will meet any persons wishing to be escorted across campus in the evening and night hours and take them wherever they wish to go. Chief Clark stated that when the student shifts end, the service is still available with police officers doing the escorting. Senator Cordes asked if the escort service is only available on campus; Chief Clark responded that it is only available on campus because student escorts are utilized. Senator Lauer asked if the escort service is only available for students; Chief Clark responded it is available to everyone. Chief Clark informed senators about the 48 blue emergency call boxes strategically located across campus; one or two emergency call boxes should be visible anywhere on the Macomb campus. Calls made from the boxes are immediately routed to the OPS dispatch center, and individuals at the box can communicate with that dispatcher; alerts also go out immediately to all OPS officers informing them of the location of the activated call box. The Office of Public Safety has made efforts to remind the campus community of necessary precautions when walking on or off campus: Be aware of your surroundings. Walk in groups whenever possible. Communicate to others where you are going and with whom. Avoid being alone with someone you do not know. Travel in populated, well-lit areas. Use the Universitys transit system or the OPS escort service. Report suspicious activities or criminal activity. Use common sense and good judgment and trust your instincts. Chief Clark explained to senators the Campus Safety and Security Act (Clery Law). OPS reports instances of homicides, manslaughter, forcible and non-forcible sex offences, robberies, burglaries, aggravated assaults, motor vehicle thefts, arsons, and weapons, drug, and alcohol offenses occurring on WIUs campuses, fraternities, and sororities, surrounding streets and adjacent sidewalks. Chief Clark responded to questions raised by senators regarding timely warnings by explaining there are two types of warnings that go out to the WIU campus community: mass notifications that are transmitted via phones, text messages, etc., and timely warnings that are transmitted via teleSTARS and posted on the web. He stated that timely warnings are narrowly focused on Clery crimes occurring within WIUs geographical area. Mass notifications occur whenever there is a significant and immediate emergency, such as when a gas leak results in the closure of a residence hall or academic building. Senator Romano remarked that part of the misunderstanding may lay in the wording used. She stated that while timely warning may be common law enforcement lingo, it may seem offensive to call a warning timely when its announcement occurs after a rape has been committed. Chief Clark responded the wording is specified within the Clery statute, and WIU must follow those guidelines. He added that not every crime receives a timely warning announcement; timely warnings are triggered when there is the possibility of an ongoing threat to WIUs campuses. He explained that if there is the report of an aggravated assault by an individual known to the victim and that person has left the campus community, it would not trigger a timely warning. Additionally, sexual assaults are broken down into forcible sex offenses by a stranger and non-forcible or acquaintance sexual offenses; the latter would not likely trigger a timely warning. Clery statistics for all the offenses listed under the statute are published on the OPS website. Burglaries reported in the Clery statistics include those occurring from residence hall rooms. Sean Dixon, Coordinator, Interpersonal Violence Prevention Mr. Dixon informed senators that his office operates with a $300,000 three-year Department of Justice grant and is exclusively focused on prevention of physical assaults, dating and domestic violence, and stalking at WIU. Mr. Dixons role is one of education. The Interpersonal Violence Prevention Initiative, a division of Student Services, has 28 grant partners, including the Office of Public Safety. Mr. Dixon informed senators that stalking is on the rise at ֱ and elsewhere; according to information he distributed, almost 900 students have experienced stalking at some time. In 2010, WIU students reported eight forcible sexual offenses by an acquaintance while NIU for that year reported three. Mr. Dixon stated this could mean that ֱ is doing a better job of creating a climate where these types of offenses are reported. Nationally, however, Mr. Dixon stated that only about five percent of actual offenses are reported; even after being reported, many are recanted, often due to fear or not wishing to undergo the process. Mr. Dixon stated that OPS handles reported instances of assault with the victim in mind, and students need to realize that they are in a place of support and are not re-victimized once reporting an assault; OPS, however, can only investigate cases that are reported. Mr. Dixon told senators that typically assaults are only considered from the viewpoint of the victim; the typical response when assaults occur is to ask what the victim might have done differently, in essence placing the blame for the incident on the victim. Mr. Dixon believes the United States needs to work harder to keep the focus on the perpetrator and what can be done to stop assaults from occurring. Partly as a need to address this, Mr. Dixons job involves reaching out to students; for instance, this weekend he is putting on a ֱ Illinois Interactive Theatre production which is an education piece directed at students. He also oversees an Interpersonal Violence Response Team which includes members of the community and Macomb Police as well as OPS and which tries to assist its members with compliance issues and helping all responders to be on the same page. An Interpersonal Violence Prevention Education module has also been developed. Mr. Dixon encourages faculty to look at one of the modules being created at  HYPERLINK "http://ivpe.wiu.edu" http://ivpe.wiu.edu. He stated this program was originally developed with the intention that it be mandated for all incoming freshmen and transfer students, but now may become part of the revised FYE program. Mr. Dixon informed senators that the last update to the Universitys policy on sexual assault occurred in 1995. A subcommittee has been created to update this policy to include domestic violence and stalking, which are not mentioned in the current policy. Mr. Dixon wants to make sure faculty understand their responsibilities if a student speaks to them about some of these issues, as well as the options and resources that faculty can guide students toward. Senator Cordes asked whether the University has information regarding how many reported assaults are related to alcohol and whether prevention programs are including information about the relationship between alcohol and domestic assaults. Mr. Dixon responded that ֱs statistics which indicate that reported assaults are made by acquaintances and not strangers is typical, and it is estimated that 75 percent of those assaults include alcohol. He noted that beyond alcohol causing perpetrators and victims to make bad choices, it can be specifically used by perpetrators to increase the opportunity of making an assault. Mr. Dixon stated that his office works very closely with the Beu Health Center in alcohol education programs. Senator Romano remarked that in her conversations with individuals ranging from faculty to undergraduates she has found that very few are aware of the escort services provided by OPS. She asked if information about the escort services could be posted at building entrances and exits. Mr. Dixon noted that with the proliferation of notices on bulletin boards and elsewhere, information about the escort patrols might be getting lost. He includes information about the escort service in any of his presentations to students. Mr. Dixon suspects that one of the reasons students dont utilize this service more frequently is that they are afraid they will get in trouble for underage drinking or drug use. Senator Miretzky suggested that information about the escort service be posted in restrooms. Mr. Dixon agreed that this would be a great location, and could be posted in bathrooms at bars as well as on campus. Senator Polley remarked that in many buildings the bulletin boards get cleared at the end of each semester so they would need reposted. Senator McClary asked what times the escort service is available. Chief Clark responded they are available from 7 p.m. to 2 a.m. on Sundays through Thursdays and until 3 a.m. on Fridays and Saturdays; if a request for escort comes in after the student shifts end, police officers take over those duties. Senator Jorgensen asked how many have enrolled in the RAD classes. Chief Clark responded that for the last two years it has not been fully enrolled despite announcements and teleSTARS messages regarding the classes. He sees more women enrolling in the fall than in the spring; 20 is the most that have enrolled in the past two fall semesters. Senator Jorgensen stated that he likes the idea of incorporating IVPE into the FYE program, but he thinks more should be able to be done at no cost to reach the thousands of women enrolled at WIU, such as speaking at each of the nine residence halls. Mr. Dixon responded that is a large part of his job; he does many presentations to fraternities and student groups and provides a lot of information, but faculty rarely take him up on his offer to speak to their classes. Mr. Dixon encourages faculty to utilize him as a resource, noting that the hardest groups of students to reach are those that live off campus. Senator Cordes asked if individuals are encouraged to purchase pepper spray or mace or if there are plans to issue these to students. Mr. Dixon responded that such a response perpetuates the idea that the victim should be the person who is responsible for preventing sexual assaults. Senator Cordes asserted that such items are a way for small or fragile individuals to help defend themselves. Senator Romano related that her daughter when attending another university was issued a whistle to keep on her key chain in case she is in a situation where she cannot get to a blue light notification box. Senator Romano asked how many students actually know the telephone number for OPS and have it programmed in their cell phones. Chief Clark responded that students are told to program the OPS number into their cell phones during new student orientation. He added that any time he is interviewed by the ֱ Courier he mentions the OPS number as well because cell phones are certainly an immediate way to contact OPS in case of emergency. Senator Romano asked if students actually pull out their cell phones and program the number during his presentations; Chief Clark responded that many do. Chairperson Rock asked what occurs if 911 is called on campus. Chief Clark responded that when 911 is called from a cell phone on campus, the system directs the call to the closest dispatch center to the point of origin of the call, which is the McDonough County Sheriffs Office. If 911 is called from a land line on campus, the call is directed to the Office of Public Safety because the system can tell the call was made from a 298 extension. If a 911 call is made from an off-campus location in McDonough County on a land line, it will be dispatched to the Sheriffs Office 911 Center. Senator Polley asked if OPS has considered changing their 298-1949 telephone number to one that is more easily memorable, adding that where he went to college the public safety telephone number was very distinctive; Chief Clark responded that is a great idea that he has never heard suggested, although he wonders if it would confuse persons who have been using the 1949 number for a long time. Senator Polley suggested the 1949 number could be retained as the office number; Chief Clark stated that currently all calls go through that number, whether emergency or otherwise. Senator Cordes stated that there are apps available on smart phones that are GPS-enabled so that 911 calls can be dispatched more accurately. Chief Clark stated that McDonough County is Phase II compliant for 911; if 911 is dialed from a GPS-enabled cell phone, the McDonough County 911 center can triangulate the position of the call very closely. Senator Rahman asked what Mr. Dixon and Chief Clark would recommend to senators. Mr. Dixon responded that his challenge is that from a prevention standpoint it is not enough to provide students with information; he needs a captive audience and access to faculty, staff, students, and responders. He stated that there are some great programs that can be presented, and data is available to provide to individuals, but the problem is getting persons to attend those presentations because sexual assault is a topic from which individuals tend to recoil. Chief Clark stated that the information that has been provided from todays discussion, such as individuals not knowing about the escort program and the suggestions about the emergency telephone number and the RAD program, are ones that he has found valuable. He stated that faculty can be the biggest billboard for prevention programs and information about assaults; while this information may not be appropriate to introduce into lesson plans, it may be able to be slipped into announcements at the beginning or the end of classroom sessions. He asked senators to tell their students about the RAD program and have them program the OPS number into their phones, adding that if every faculty member talked about these issues for a minute before their classes, students would hear this information face-to-face and faculty would become the biggest extension of OPSs public campaign. Mr. Dixon asked if faculty are confused and need clarity regarding appropriate responses to situations that might come up with their students. Mr. Dixon stated that faculty are bystanders and as such should do something because ֱs policy states that bystanders will not be held accountable or suffer repercussions for taking action. He stated that faculty should try to have information available so that they know what to look for and can let students know the resources available to them. He added that all University employees also received a letter from the Office of Equal Opportunity and Access informing them about mandated reporting of violence against children ages 17 and younger. Senator Choi asked which locations on WIUs campuses are most dangerous for the possibility of sexual assault. Mr. Dixon responded he does not have that information. Senator Choi stated it might be helpful to ask ֱs GIS Center, housed in the Department of Geography, to do an assessment based on the specific locations at which assaults occurred, the times of year, and other information. Chief Clark stated that the OPS statistics on assaults are broken down by within residence halls and outside residence halls. He stated that since all of the sexual assaults that were reported in the past two years were by acquaintances, they likely occurred in residence halls. Mr. Dixon added that his office has requested an audit regarding which areas on campus are not well lit and which may need foliage to be cut back in order to make them safer. He added that the statistics from OPS on reported sexual assaults do not match the information from student surveys which indicate that one in seven has been sexually assaulted. He believes work needs to continue to make a campus environment in which victims know that they can report sexual assaults and be believed and supported. Parliamentarian Kaul asked if safety issues can be advertised on STARS so that students would have to read them before continuing on with their sign in process, or if safety tips could be printed on students schedules. Registrar Angela Lynn responded that individuals typically take three seconds to click through things they are supposed to read before going on to the system, so if safety tips are something that are to be taken seriously and read carefully she would not recommend putting them on STARS. Senator Romano remarked that while a tremendous amount is apparently being done to prevent sexual assaults at WIU, it does not seem to be enough. She asked if a community relations group could be asked to develop colorful posters and a campaign that would draw students attention to these issues. Mr. Dixon responded that his office collaborates with several program on campus, including the Center for the Study of Masculinities and Mens Development which is conducting a bystander intervention campaign for which they received a grant, so faculty may be seeing more things posted. Mr. Dixon added that his office is restricted as to how it can spend its grant money. Senator Romano asserted that it is obvious that what is currently being done is not enough. Mr. Dixon agreed, noting that the number of sexual assaults is not going down so the University needs to reexamine how this issue has been approached historically and approach it differently. He added that education through student programs, interactive theatre, and efforts toward bystander intervention are some of the ways the University is trying to approach these issues more creatively. Senator Lauer asked if Mr. Dixon communicates with the ֱ Illinois Regional Council (WIRC); Mr. Dixon responded that he does. Senator Lauer asked if WIRC has any data on numbers of reported sexual assaults they receive per year from WIU students; Mr. Dixon responded WIRC does have these numbers but he did not bring them with him. He stated that WIRC is the victim services agency for Macomb, including the WIU campus, so students are referred there after reporting a sexual assault and WIRC does keep statistics. The Mechanics and Timing of Financial Aid and Its Effect on Student Textbook Purchases (Bob Andersen, Director, Financial Aid) Chairperson Rock stated that Mr. Andersen was invited to speak to Senate following concerns expressed last week by Senator Thompson regarding the timing of students financial aid and how that affects their textbook purchases. Senator Thompson explained he is concerned about the growing number of students who dont have their textbooks when classes begin; he added that those that work in Malpass Library can attest that students daily ask where they can borrow textbooks because they still dont have the funds to purchase them. Mr. Andersen told senators that he has been the Director of Financial Aid at ֱ for three years, and in that time has seen this problem become progressively worse as the cost for college has increased while financial aid awards have pretty much remained steady, resulting in a widening gap. He related that the maximum financial aid package from federal and state sources and loan assistance in 2004-05 was equal to ֱs direct costs; that gap progressively widened but in 2008-09 was reduced to less than $1,000 due to modest increases in federal grant and loan assistance. Now, however, the gap between what the neediest students can receive in financial assistance and the cost of an education at WIU has increased to almost $5,000. Mr. Andersen stated that almost every person that comes to the Financial Aid office asks for help to purchase textbooks. He provided President Thomas with statistics last year and proposed a program whereby a Presidents Book Award was established for the neediest WIU students. The President created a voucher to grant $300 book awards for 300 students to purchase textbooks at the University Union Bookstore. Mr. Andersen informed senators that students can easily spend $600 or more per semester on books, with amounts for those in the sciences or nursing even higher. Mr. Andersen said the students were very grateful for the awards, and Bookstore Director Jude Kiah felt that the program worked very well. Mr. Andersen stated that a Minority Book Award is also available whereby minority students with a 3.25 GPA can apply for a $250 per semester book award. He added the Union Bookstore has decided to try to become more competitive with online book ordering services, and in most cases this year students were able to purchase their books at the University Union for comparable prices than they would online. He added the Union Bookstore has also recently begun offering book rentals which can save students about 40 percent over purchasing textbooks. Mr. Andersen informed senators that the Union Bookstore establishes a deadline for faculty to submit book orders, and those book orders that are submitted after the deadline increase the costs of ordering those textbooks. He suggested that Faculty Senate may wish to address this issue as well as the issue of optional books. Mr. Andersen believes that faculty should be conscious about the effects of adding optional books to their course lists as students with limited resources are unlikely to purchase or rent these optional books or, alternatively, may spend the money to obtain them only to find they are not needed. Senator Thompson asked whether students who receive the $300 grant for textbooks can keep the money they would obtain at the end of the semester by selling the books. Mr. Anderson responded they can keep that money and will hopefully use it to purchase textbooks the following semester. Senator Thompson suggested it might be good if students choose to sell their textbooks back that the money be returned to the University to increase the amount available for future book grants; in this way, perhaps the money available to award these grants can be gradually increased, although this would not prevent students from selling them online. He observed that courses in the Humanities are fundamentally impossible to teach without students having the required textbooks, and it is disabling the educational mission of the University if students cannot get their books until several weeks after their classes have begun. Mr. Andersen stated that Senator Thompsons point is well made, and the University needs to look at different ways of approaching these issues. He also believes that students need to be better educated about saving for books, and he addresses this during SOAR sessions. Mr. Andersen noted that students used to earn $1,000 or $2,000 from summer jobs, but with the economic crisis many students are not finding jobs over the summer, with inner city students from low income neighborhoods having the most difficulties and coming to WIU with nothing in their pockets. Mr. Andersen commended the Presidents commitment expressed during his Founders Day presentation toward more student worker opportunities at WIU. Senator Cordes noted that the price of book buy-backs varies, and in his experience it does not seem to be a fair deal. He asked if there is an average percentage that students receive when selling their books back. Mr. Andersen responded that he has heard Dr. Kiah say that the average amount received when selling textbooks back is 40 percent. Senator Cordes remarked it would be good if when students sell textbooks back that they have received through the Presidents Book Award that money was deposited into a specific account in those students names that would go toward the purchase of their textbooks the following year; Mr. Andersen stated that he would bring this idea forward. Senator Cordes related that the University of Missouri and Iowa States bookstores offer credit to students based upon their financial aid packages to a maximum of $1,000 per semester; he asked if ֱ has considered a similar program. Mr. Andersen responded that ֱ offers a short-term loan program that is specifically designated for textbook purchases; if a student is waiting for financial aid funds, the Financial Aid office can provide that student with a short-term loan against those funds. Mr. Andersen added his office has not run out of funds for this program but perhaps it should be better advertised. Senator Polley related that a student asked him if it is allowable to purchase textbooks with student loan funds. Mr. Andersen responded that student loan funds are first dispersed to pay for any University bills and what is left over can be used for textbook purchases. Senator Polley asked if most students receive funds back from their loans before the first day of class or if most are receiving the funds later. Mr. Andersen responded that unmet need is a real issue; 75 percent of ֱs students receive some sort of financial aid. He stated, however, that about half of those students do receive sufficient financial aid or live off-campus and receive refunds for housing. He added that financial aid is given to seniors first and progresses to freshmen, who live in dorms and often have low estimated financial contributions from parents. Senator Rahman asked why the cost of textbooks increases if faculty order them after the Bookstores deadline. Mr. Andersen responded part of the additional cost is shipping. Senator Lauer asked if the University will be tracking the 300 students receiving the Presidents Book Awards to see if this affects their retention; Mr. Andersen responded they will be tracked. He stated he would love to see this program grow as it is truly beneficial and greatly appreciated by the students. Senator Rabchuk remarked that textbooks are recycled through students in the Macomb School District and perhaps that is a process that ֱ could apply to certain courses. Mr. Andersen stated that he has also given a lot of thought to the idea of putting textbooks on reserve at University Libraries. Senator Thompson remarked this was tried at the University of Illinois for a couple of years but discontinued because of the enormous expense and incredible complications of administering the program. He added that storage of textbooks is an issue which can become expensive. Senator Choi related that he has kept the 12 previous editions of his Introduction to Weather textbook, which costs $120 when purchased new. He stated that students can purchase the older editions at a much reduced price, and since there are not many changes between the older editions and the newest edition, he provides students with the newer material, enabling them to save considerable money. Senator Hironimus-Wendt related that his textbook costs approximately $100 new and $50 when rented, and he has been using it for the past three semesters. He stated that it is his understanding that the Union Bookstore is obligated to purchase the latest edition of textbooks even if faculty would prefer to continue using an older edition. Senator Hironimus-Wendt asserted that freshmen are often unaware for other strategies for obtaining their textbooks. Mr. Andersen stated that he speaks to students about strategies for purchasing books at Discover ֱ programs. Senator Thompson added that advisors also go over this material during the SOAR programs. Senator McCrary related that he specifically requested the eighth edition of his textbook on his Union Bookstore order form but the Bookstore ordered the ninth edition instead. Chairperson Rock stated that it might be a good idea to invite the Director of the Union Bookstore to a Faculty Senate meeting to address some of the senators additional concerns and questions. Reports of Committees and Councils Writing Instruction in the Disciplines (WID) Committee (Kristine Kelly, Chair) Requests for WID Designation ECON 350, Economics of Poverty and Discrimination, 3 s.h. GER 326, Conversation and Composition II, 3 s.h. SPAN 320, Spanish for Heritage Speakers, 3 s.h. WID REQUESTS APPROVED Senate Nominating Committee (Martin Maskarinec, Chair) UNIVERSITY COUNCILS AND COMMITTEES: SGA Council on Student Activities Funds Justin Ehrlich, Comp. Sci. replacing C.T. Weiss 2013 At-large Senator Hironimus-Wendt nominated Oswald Warner to fill a vacancy on the Council on General Education for which the Senate Nominating Committee had not chosen a nominee. The vacancy was for a faculty member teaching in the Multicultural Gen Ed category, and Senator Hironimus-Wendt explained that Dr. Warner teaches SOC 300, which is within that category. The Senate Nominating Committee had worked from responses to their yearly interest survey in an attempt to fill this vacancy, but all of those who responded to the survey had declined the position or were unavailable due to conflicting service appointments. SENATE COUNCILS AND COMMITTEES: Council on General Education Oswald Warner, Soc/Anth replacing Patricia Anderson 2015 Multicultural Parliamentarian Kaul remarked that a faculty member in Economics and Decision Sciences, Shane Sanders, would be interested in filling the vacant position on the Council for Instructional Technology (CIT). Senator Maskarinec explained that he had contacted a faculty member who had listed service on CIT as the first choice on the yearly survey, and had just received a negative response to that inquiry yesterday. He has not had time yet to work further from the list of those who responded to the survey, as is the procedure for the Senate Nominating Committee. Chairperson Rock recommended SNC first continue to work from the list of survey respondents to fill the vacant slot. There were no additional nominations. The two candidates were declared elected. 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